Introduction Kindyhub Staff
When choosing a time tracking tool, it is important to comprehend the many different types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services companies. However, the time tracking features in these tools are available only within larger project management (PM) suites. As a result, you are paying a lot more cash for things such as file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you will find pure play time tracking tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Kindyhub Staff
Characteristics and Utilization
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar which leaves plenty of room on the right-hand side of your screen for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an summary of how many hours your employees have worked this day and the number of hours they have worked over the previous seven days. You will also find a list of each member, their latest jobs, and how active they’ve been over the past week. This is a solid PM data visualization which allows you immediately differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are getting more than enough attention and projects that are being neglected.
There are two ways to put in time in Hubstaff: You are able to build manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log your hours since you likely did with pencil and paper through the analog age of time tracking. Essentially, you work your shift, you add the time to your own timesheet, and you sign off on it. This is a pretty standard procedure of monitoring time. Regrettably, because Hubstaff does not let you add future time, you can not use the platform for a shift planner. Administrators can allow users manually edit formerly submitted timesheets, and they’re able to force users to require a motive to ensure they’re actually adding hours that they worked. Admins may also set the system up to let users to begin tracking time if they haven’t clocked to the machine in a little while.
The second, and most bothersome, way of monitoring moment in Hubstaff is by using the stopwatch feature. In each solution we analyzed, this element is available within the boundaries of your internet browser–every alternative that is, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that resides within another window. In it, you can select your project, press Start, along with your timer will start counting. When you’re done, your activity and your screenshots will be transmitted to the main hub. The native app will take a photo at random periods of up to 3 shots per hour depending on how frequently the admin would like to spy on employees. Screenshots can be partly fuzzy to not record sensitive information on every grab, but enough of the display is left unsullied that you’ll still get a feeling of if the display is on work-related or play-related content. This is an annoyingly complicated and complicated means to manually monitor time, particularly if you’re jumping from task to task throughout the day. Hubstaff must discover a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is precisely the same as it is on the desktop app. The mobile apps let admins monitor movements via GPS tracking. This gives you an overview of how much motion was performed by your employee by capturing location data at distinct stages.
The Schedules tab lets you assign times and dates for workers to work. It is possible to put a minimum number of hours to work, a lunch break duration, and you’ll be able to allow it to be a recurring change. The program’s reporting software is terribly basic: You will receive access to weekly, daily, job, and member view reports as well as a”habit” report which allows you filter information from the aforementioned reports. In comparison to the PM options in this course, Hubstaff’s coverage is utterly embarrassing so, if your target is to understand and evolve based on if and how your employees manage time, you would be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve reached weekly staffing and budget limitations. Invoices are automatically calculated and made depending on the time each worker worked, as well as their associated pay rate. You can set up automatic citizenship through PayPal, which lets you automate payments based on time tracked inside the tool. Remember: Users do not need to send time through for acceptance, so automatic payments will be made whether employees were right or wrong concerning the amount of hours that they worked. There’s not any reminder for managers to double-check every timesheet before automatic payments go out thus, if you’re concerned about making false payments, then you can place PayPal payments to guide. Kindyhub Staff
Cost And Alternatives
Hubstaff was constructed to provide you with Big Brother-level oversight into when employees are working, what they are doing while they work, and what you really want to pay them when the job is done. The Basic $5-per-month plan gives you access to easy time monitoring tools, a worker payment program supervisor, 24/7 support, and user preferences that may be managed on an employee-by-employee basis. Moreover, this program enables you to keep track of whether or not your employees are working by letting you document screenshots while they work in addition to monitor keyboard and mouse action during shifts. Of the five tools we tested, Hubstaff is the only instrument which provided this level of insight into how employees are progressing. Although keyboard and screen tracking are helpful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium program includes everything you’ll find in the fundamental program, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party applications. The Premium bundle also has a lightweight schedulingtool that provides administrators the power to assign changes and delegate tasks from within the console. Premium clients may also use the tool to make invoices and create PayPal payments mechanically. Customers that pay yearly will receive two weeks free (for both price tiers).
In comparison to TSheets, its nearest competition in our roundup, Hubstaff is reasonably priced, particularly given the added monitoring features that are unavailable in competitive tools. TSheets supplies a basic free account, as well as a $4-per-user-per-month account that charges a $16 base fee per month for groups with fewer than 100 users, along with an $80 foundation fee per month for groups with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium degree.
If you’re more interested in those hulky PM solutions, then you will need to pony up a little more money. Mavenlink’s cheapest plan that includes time monitoring prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an unlimited number of users (that is a pretty good deal if you want all of the extra PM features). Wrike’s lowest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first overview of Hubstaff, the company has released a significant upgrade in late 2018 that specifically addressed certain feature weaknesses or omissions, including adding a web timer, fleshing out reporting options, and adding activity levels and monitor monitoring. We are going to be analyzing these features shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do a very good job allowing for deeper shift supervision. For example, Hubstaff does not allow advanced monitoring. If you operate a trucking company and you’re less concerned about how many hours a trucker drove than the distance driven, then there is no way to manage this in Hubstaff. Users may add notes to an empty text area, but that information won’t be mixed into reports. As a consequence, you can not use it to learn about who is functioning, how they’re functioning, and what they’re producing (other than the amount of hours tracked). TSheets not only gives you this option, it gives you the ability to make six additional customizable advanced tracking fields. You might also add a question for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the user to reply to the queries at the close of each shift or they will not have the ability to clock out.
As hardcore as Hubstaff is all about monitoring work, the application doesn’t permit for IP address restrictions, which means your employees can say they’re working from the workplace but they could actually be working from a cruise boat in the Bahamas (unless they’re using the mobile app to track time). This is a standard feature that’s available in virtually every other tool we tested. Hubstaff also does not enable admins to require users to snap a photograph when they report to work. I suppose it is overkill to make somebody take a selfie before you start recording their screen and tracking their keystrokes, but TSheets enables you to set this as a necessity (which makes sense, especially if you’re monitoring tasks done out of a computer, like retail, construction, or entertainment work). The software also does not allow users clock via a telephone call, which is an element TSheets and other service providers make available for employees who don’t have a smartphone.
Monitoring Employee Work
We’ve touched on how a number of Hubstaff’s more Big Brother-like features factor into time tracking. However, the platform also has many of the hallmarks of worker tracking tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and program tracking, GPS and location tracking, and activity screenshots.
Once you place your customers and they download the timer app onto their machine, the desktop app not only monitors time but will require screenshots randomly or at custom intervals, such as three screenshots each minute. This applies not only to the user’s most important screen but any connected monitors too. Hubstaff does not log keys however, it does monitor the activity provided through the mouse and keyboard, providing companies a calculation of how active the employee is. This info all winds up around the Hubstaff dashboard in the Task tab. This is where you can then select a user in the drop-down menu to view their screenshots correlated with activity data.
If it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to learn what websites and apps an employee visited or opened and how long they had been there. The Reports section can subsequently run custom questions on vectors like program usage mapped against time and activity. Hubstaff incorporates with project and task management tools such as Asana and Trello to filter reports by particular tasks or projects to track productivity.
1 unique employee tracking feature offered is GPS location tracking through Hubstaff’s mobile app. While the mobile app can not take screenshots or capture mobile app and site activity, it allows you to track and log location for workers working in the field. While the depth of tracking surveillance and data features can’t measure up to a grid application for example Teramind, our Editors’ Choice for employee monitoring, Hubstaff includes a helpful selection of attributes for companies that want a little more oversight. Kindyhub Staff
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about tracking employee behaviour while on the clock, then there is no better software available than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and route moves via GPS tracking.
Regrettably, if you’re looking for a platform that goes the extra mile to allow customization, atypical data entry, or a more sophisticated reporting arrangement, then Hubstaff will not be right for you. In addition, should you choose another system, your employees will thank you for not needing them to download a secondary program for tracking time–particularly once you consider that every other tool we reviewed makes this potential within the confines of their online UI. Kindyhub Staff