Intro Lifer Scheduling And Tracking System
When picking a time monitoring tool, it’s important to understand the various kinds of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services companies. On the other hand, the time tracking features in these tools are available only within larger project management (PM) suites. As a result, you are paying much more money for things such as file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you’ll discover pure play time monitoring tools like Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Lifer Scheduling And Tracking System
Attributes and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves plenty of room around the side of your display for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an summary of the number of hours your employees have worked this day and how many hours they have worked over the previous seven days. You’ll also see a list of every member, their most recent tasks, and how active they have been over the last week. This is a strong PM data visualization that allows you immediately differentiate between workhorses and do-nothings, and it instantly calls to attention projects which are becoming more than sufficient focus and projects that are being neglected.
There are two methods to add time in Hubstaff: You can build manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet feature, you log your hours since you probably did with pen and paper through the analog age of time monitoring. Essentially, you work your change, you add the time to your own timesheet, and you also sign off on it. This is a fairly standard method of monitoring time. Unfortunately, because Hubstaff does not let you add future time, you can’t use the platform for a shift planner. Administrators can allow users manually edit previously submitted timesheets, and they can induce users to require a reason to guarantee they’re actually adding hours that they worked. Admins may also set the system up to remind users to begin monitoring time if they haven’t clocked into the machine in a while.
The second, and most frustrating, way of monitoring moment in Hubstaff is using the stopwatch feature. In each solution we tested, this component is available within the boundaries of your internet browserevery alternative that’s, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that lives within another window. In it, you can choose your job, press Start, and your own timer will begin counting. When you are done, your activity and your screenshots will be transmitted to the principal hub. The native app will take a picture at random intervals of up to three shots per hour based on how frequently the admin would like to spy on employees. Screenshots can be partly blurred to not capture sensitive information on each catch, but enough of this screen is left unsullied that you’ll still get a sense of if the screen is really on work-related or play-related content. This is an annoyingly complicated and complicated way to manually track time, particularly if you’re jumping from task to task throughout the day. Hubstaff must find a way to bring the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is exactly the same as it is on the desktop app. The mobile apps let admins monitor movements via GPS tracking. This provides you an summary of just how much motion was done by your employee by capturing location data at different stages.
The Schedules tab lets you assign dates and times for workers to do the job. You can set a minimum number of hours to work, a lunch break duration, and you can make it a recurring change. The program’s reporting applications is terribly basic: You will receive access to weekly, daily, project, and penis view reports as well as a”custom” report which lets you filter information from the aforementioned reports. When compared to the PM options within this class, Hubstaff’s reporting is downright embarrassing so, if your target is to understand and evolve according to if and how your employees manage time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and funding limitations. Invoices are automatically calculated and made depending on the time each worker worked, as well as his or her associated pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time tracked inside the tool. Keep in mind: Users don’t need to send time for approval, therefore automatic payments will be made whether workers were wrong or right about the amount of hours that they worked. There’s not any reminder for supervisors to double-check each timesheet before automatic payments move out thus, if you’re concerned about making bogus payments, then it is possible to set PayPal payments to manual. Lifer Scheduling And Tracking System
Cost And Options
Hubstaff has been built to give you Big Brother-level oversight into when workers are working, what they’re doing while they operate, and what you really need to cover them when the work is finished. The Fundamental $5-per-month program gives you access to easy time tracking tools, an employee payment program supervisor, 24/7 support, and user preferences that may be managed in an employee-by-employee basis. Moreover, this plan enables you to keep track of whether or not your employees are operating by letting you record screenshots while they work as well as monitor mouse and keyboard activity during changes. Of the five tools we tested, Hubstaff is the only tool which offered this amount of insight into how workers are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium plan includes all you’ll find in the fundamental program, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third party applications. The Premium package also comes with a lightweight schedulingtool that gives administrators the power to assign shifts and assign tasks from inside the console. Premium customers may also use the tool to create invoices and make PayPal payments automatically. Clients that pay yearly will receive two weeks free (for both cost tiers).
Compared to TSheets, its closest competition in our roundup, Hubstaff is reasonably priced, particularly given the added tracking features that are unavailable in competitive tools. TSheets supplies a fundamental free accounts, in addition to a $4-per-user-per-month account that costs a $16 base fee per month for groups who have fewer than 100 users, and an $80 base fee per month for teams with over 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in those hulky PM alternatives, then you will want to pony up a bit more money. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an unlimited number of consumers (that is a pretty good deal if you need all of the extra PM features). Wrike’s lowest time monitoring plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original overview of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed certain feature flaws or omissions, such as adding a web timer, fleshing out reporting choices, and adding activity levels and screen monitoring. We are going to be testing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper change oversight. For instance, Hubstaff does not allow advanced tracking. If you operate a trucking business and you are less concerned about how many hours a trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users may add notes to an empty text area, but that information will not be blended into reports. This means you can’t use it to learn about who is working, how they’re working, and what they’re producing (other than the number of hours monitored ). TSheets not only provides you this choice, it gives you the ability to create six additional customizable innovative monitoring fields. You can even put in a query for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the user to reply to the queries at the end of every shift or they will not have the ability to clock out.
As hardcore as Hubstaff is about tracking work, the tool doesn’t allow for IP address limitations, so your employees can say they are working from the office but they could actually be operating from a cruise boat in the Bahamas (unless they are using the mobile app to monitor time). This is a normal feature that’s available in almost every other instrument we tested. Hubstaff also does not enable admins to require users to snap a photograph when they report to work. I suppose it’s overkill to make somebody take a selfie right before you start recording their display and tracking their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, especially if you’re tracking tasks done out of a computer, like electronic, construction, or amusement work). The software also doesn’t allow users clock in via a phone call, which is an element TSheets and other service providers make readily available for employees who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time monitoring. But the platform also has many of the hallmarks of worker tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application monitoring, GPS and location tracking, and activity screenshots.
Once you place your users and they download the timer app onto their machine, the desktop app not only monitors time but will require screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not only to the user’s most important display but any connected monitors as well. Hubstaff does not log keys however, it will track the action provided via the mouse and computer keyboard, providing companies a calculation of how busy the worker is. This info all winds up on the Hubstaff dashboard from the Task tab. This is where you can then pick a user in the drop-down menu to view their screenshots connected with activity data.
When it comes to program and URL tracking, Hubstaff goes beyond just tracking time to learn what sites and apps a worker opened or visited and how long they had been there. The Reports section may then run custom questions on vectors such as program usage mapped against time and activity. Hubstaff incorporates with project and task management tools like Asana and Trello to filter reports by particular tasks or projects to track productivity.
1 unique employee monitoring feature supplied is GPS location tracking through Hubstaff’s mobile program. While the cellular app can not take screenshots or catch mobile app and website activity, it lets you monitor and log location for workers working in the area. While the depth of tracking surveillance and data features can’t measure up to a powerhouse tool for example Teramind, our Editors’ Choice for employee monitoring, Hubstaff includes a helpful selection of features for employers that want a bit more oversight. Lifer Scheduling And Tracking System
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about monitoring employee behaviour while on the clockthen there is no better program accessible than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and path movements via GPS tracking.
Regrettably, if you’re looking for a platform which goes the extra mile to enable customization, irregular data entry, or a more advanced reporting arrangement, then Hubstaff won’t be perfect for you. Additionally, in case you choose a different system, your employees will thank you for not needing them to obtain a secondary app for tracking time–particularly when you consider that every other tool we reviewed makes this possible within the confines of their online UI. Lifer Scheduling And Tracking System