Background Multi Task Timer
When picking a time monitoring tool, it is important to understand the many different types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include powerful time monitoring features for professional services companies. On the other hand, the time tracking features in these tools are available only as part of bigger project management (PM) suites. Because of this, you are paying much more cash for things such as file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you will discover pure play time tracking tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Multi Task Timer
Characteristics and Usage
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar which leaves plenty of room around the side of your screen for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which gives you an overview of the number of hours your employees have worked that day and how many hours they have worked over the past seven days. You will also find a list of every member, their most recent jobs, and how active they’ve been over the last week. This is a strong PM data visualization which lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to attention projects which are getting more than sufficient attention and projects that are being disregarded.
There are two methods to put in time in Hubstaff: You are able to construct manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet attribute, you log in your hours as you probably did with pen and paper during the analog era of time tracking. Essentially, you work your change, you add time to your own timesheet, and you sign off on it. This is a fairly standard procedure of tracking time. Unfortunately, because Hubstaff does not allow you to add future time, you can not use the platform for a shift organizer. Administrators can let users manually edit previously submitted timesheets, and they can induce users to require a motive to guarantee they’re actually adding hours they worked. Admins may also set up the system to remind users to start tracking time if they have not clocked to the system in a little while.
The next, and most frustrating, way of monitoring moment in Hubstaff is by using the stopwatch feature. In every solution we analyzed, this element is available within the confines of your internet browser–every alternative that is, except for Hubstaff. With Hubstaff, you are expected to download a native desktop application that resides within another window. In it, you can select your job, press Start, along with your timer will begin counting. When you’re done, your activity and your screenshots will be transmitted to the principal hub. The native program will take a photo at random periods of up to three shots per hour based on how often the admin wants to spy on workers. Screenshots can be partly fuzzy not to record sensitive information on each catch, but enough of the display is left unsullied that you’ll still get a sense of if the display is on work-related or play-related content. This can be an annoyingly complex and convoluted means to manually track time, particularly if you’re jumping from task to task throughout the day. Hubstaff must find a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop app. The mobile apps let admins monitor movements via GPS monitoring. This gives you an summary of just how much movement was done by your employee by capturing location data at different stages.
The Schedules tab enables you to assign dates and times for employees to do the job. You can set a minimum number of hours to work, a lunch break duration, and you can make it a recurring change. The program’s reporting applications is terribly basic: You will receive access to weekly, daily, job, and penis view reports as well as a”custom” report which lets you filter data from the aforementioned reports. In comparison to the PM solutions within this course, Hubstaff’s coverage is utterly embarrassing consequently, if your goal is to understand and evolve based on when and how your employees handle time, you would be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve attained weekly staffing and budget limitations. Invoices are automatically calculated and made based on the time each worker worked, in addition to his or her related pay rate. It is possible to set up automatic payroll through PayPal, which lets you automate payments based on time tracked within the tool. Remember: Consumers don’t have to send time for acceptance, so automatic payments will be made whether workers were wrong or right about the number of hours that they worked. There’s not any reminder for supervisors to double-check each timesheet before automatic payments move out so, if you’re worried about making bogus payments, then it is possible to set PayPal payments to manual. Multi Task Timer
Price And Options
Hubstaff has been constructed to give you Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you need to pay them when the job is done. The Fundamental $5-per-month plan gives you access to simple time tracking tools, an employee payment program supervisor, 24/7 support, and user settings that may be managed on an employee-by-employee basis. Moreover, this plan enables you to keep tabs on whether your employees are working by letting you record screenshots while they function as well as monitor mouse and keyboard action during shifts. Of the five tools we analyzed, Hubstaff is the only instrument which provided this level of insight into how employees are progressing. Although keyboard and screen tracking are helpful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be wanted (more on this later).
The 9-per-user-per-month Premium plan includes everything you’ll find in the fundamental plan, but you will also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third party software. The Premium package also has a lightweight schedulingtool that provides administrators the power to assign changes and delegate tasks from inside the console. Premium clients can also use the tool to create invoices and create PayPal payments automatically. Clients that pay yearly will receive two weeks free (for both cost tiers).
Compared to TSheets, its closest competition in our roundup, Hubstaff is reasonably priced, especially given the added monitoring features that are unavailable in competitive resources. TSheets supplies a fundamental free accounts, in addition to a $4-per-user-per-month accounts that charges a $16 base fee a month for groups with fewer than 100 users, and a $80 base fee monthly for groups with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium degree.
If you are more interested in these hulky PM alternatives, then you’ll want to pony up a little more money. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an infinite number of consumers (which is a fairly good deal if you need all of the extra PM features). Wrike’s cheapest time monitoring plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first review of Hubstaff, the company has released a major update in late 2018 that specifically addressed specific feature flaws or omissions, including adding a internet timer, fleshing out coverage choices, and adding action levels and monitor monitoring. We are going to be testing these features shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff does not do a very good job allowing for deeper shift supervision. By way of example, Hubstaff doesn’t allow advanced tracking. If you operate a trucking company and you are less concerned about how many hours each trucker drove than the distance driven, then there is no way to manage this in Hubstaff. Users can add notes to an empty text field, but that data won’t be blended into reports. As a consequence, that you can not use it to find out about who is working, how they are working, and what they are generating (other than the number of hours monitored ). TSheets not only gives you this option, it provides you the ability to make six additional customizable advanced monitoring fields. You can even add a query for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the user to reply to the questions at the end of each change or else they will not be able to clock out.
As hardcore as Hubstaff is all about tracking work, the application does not allow for IP address limitations, so your workers can say they are working from the workplace but they could actually be working from a cruise ship in the Bahamas (unless they’re using the mobile app to track time). This is a normal feature that’s available in almost every other tool we tested. Hubstaff also doesn’t enable admins to require users to snap a photograph when they report to work. I guess it is overkill to generate someone take a selfie right before you get started recording their display and tracking their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, particularly if you’re monitoring tasks done out of a computer, like electronic, construction, or amusement work). The software also does not allow users clock in via a telephone call, which can be an element TSheets and other service providers make readily available for workers who do not have a smartphone.
Monitoring Employee Work
We have touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time monitoring. But the platform also offers a lot of the hallmarks of employee monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and application monitoring, GPS and location tracking, and activity screenshots.
Once you place your users and they download the timer app onto their server, the desktop app not only monitors time but will take screenshots randomly or in custom intervals, for example three screenshots per minute. This applies not just to the user’s main screen but any connected monitors too. Hubstaff doesn’t log keys but it will track the action provided via the mouse and computer keyboard, giving companies a calculation of how busy the employee is. This info all winds up on the Hubstaff dashboard in the Activity tab. This is where you can then pick an individual in the drop-down menu to view their screenshots correlated with activity data.
When it comes to program and URL monitoring, Hubstaff goes beyond just tracking time to learn what sites and programs an employee visited or opened and how long they had been there. The Reports module may subsequently run custom questions on vectors such as program usage mapped against time and activity. Hubstaff integrates with project and task management tools such as Asana and Trello to filter reports from particular tasks or projects to monitor productivity.
1 unique employee monitoring feature offered is GPS location monitoring through Hubstaff’s mobile app. While the mobile app can not take screenshots or catch mobile app and website activity, it lets you track and log place for workers working in the field. While the depth of monitoring data and surveillance features can not measure up to a grid application for example Teramind, our Editors’ Choice for worker monitoring, Hubstaff includes a helpful selection of features for employers that want a bit more oversight. Multi Task Timer
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about monitoring employee behavior while on the clockthen there is no better program accessible than Hubstaff. You’ll have the ability to log screenshots, track keystroke volume, and path movements via GPS monitoring.
Unfortunately, if you’re trying to find a platform that goes the excess mile to allow customization, irregular data entry, or even a more sophisticated reporting arrangement, then Hubstaff won’t be perfect for you. In addition, in case you choose another program, your employees will thank you for not needing them to obtain a secondary app for tracking time–particularly once you consider that every other instrument we reviewed makes this possible within the confines of their online UI. Multi Task Timer