Intro My Attendance Tracker
When choosing a time tracking tool, it is important to comprehend the many different kinds of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all feature robust time tracking features for professional services companies. However, the time tracking features in these tools are available only as part of larger project management (PM) suites. Because of this, you’re paying much more money for things like file storage, in-app discussion, progress reports, and shift administration. On the opposite end of the spectrum, you will find pure play time monitoring tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. My Attendance Tracker
Characteristics and Utilization
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar which leaves plenty of room on the side of your display for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which provides you an overview of how many hours your employees have worked this day and how many hours they have worked over the previous seven days. You’ll also see a list of every member, their most recent jobs, and how active they have been over the past week. This is a strong PM data visualization which allows you immediately differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are becoming more than sufficient focus and jobs that are being neglected.
There are two ways to add time in Hubstaff: You can build manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet attribute, you log in your hours since you likely did with pen and paper through the analog age of time monitoring. Basically, if you work your change, you add the time to your own timesheet, and you sign off on it. This is a pretty standard method of monitoring time. Unfortunately, because Hubstaff does not allow you to add future time, you can not use the platform as a shift planner. Administrators can allow users manually edit previously submitted timesheets, and they’re able to force users to require a motive to ensure they’re actually adding hours they worked. Admins can also set the system up to let users to begin monitoring time if they have not clocked to the machine in a while.
The second, and most bothersome, way of monitoring moment in Hubstaff is by using the stopwatch feature. In each solution we analyzed, this element is available within the boundaries of your web browser–every alternative that is, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that lives within a separate window. In it, you can choose your job, press Start, and your own timer will begin counting. When you’re done, your activity and your screenshots will be transmitted to the principal hub. The native program will take a picture at random periods of up to three shots per hour based on how frequently the admin would like to spy on workers. Screenshots can be partly fuzzy to not capture sensitive information on every catch, but enough of this screen is left unsullied that you’ll still get a feeling of whether the display is really on work-related or play-related content. This is an annoyingly complex and complicated means to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop program. The mobile programs let admins monitor movements via GPS monitoring. This provides you an overview of just how much movement was performed by your employee by capturing location information at different stages.
The Schedules tab enables you to assign dates and times for employees to do the job. You can set a minimum number of hours to work, a lunch break duration, and you’ll be able to make it a recurring shift. The tool’s reporting software is horribly basic: You’ll get access to weekly, daily, job, and member view reports in addition to a”custom” report which lets you filter information from the aforementioned reports. When compared to the PM solutions in this course, Hubstaff’s reporting is utterly embarrassing so, if your target is to understand and evolve according to when and how your employees manage time, you would be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve reached weekly staffing and budget limits. Invoices are automatically calculated and created based on the time each worker worked, in addition to their related pay rate. You can set up automatic payroll through PayPal, which enables you to automate payments based on time monitored within the tool. Remember: Users do not have to send time through for acceptance, so automatic payments will be made whether employees were right or wrong concerning the amount of hours that they worked. There’s not any reminder for managers to double-check every timesheet before automatic payments move out so, if you are worried about making false payments, then you can set PayPal payments to manual. My Attendance Tracker
Cost And Options
Hubstaff was constructed to provide you with Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you want to pay them as soon as the work is finished. The Basic $5-per-month program provides you access to easy time monitoring tools, a worker payment schedule supervisor, 24/7 support, and user settings which may be managed in an employee-by-employee basis. Moreover, this plan lets you keep track of whether or not your employees are working by allowing you record screenshots while they function in addition to monitor keyboard and mouse action during changes. Of the five tools we analyzed, Hubstaff is the only instrument which provided this level of insight into the way that employees are progressing. Although screen and keyboard tracking are helpful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The $9-per-user-per-month Premium plan includes all you’ll find in the Basic program, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party software. The Premium package also comes with a lightweight schedulingtool that provides administrators the capability to assign shifts and assign tasks from within the console. Premium customers may also use the tool to make invoices and create PayPal payments mechanically. Customers that pay yearly will receive two months free (for both cost tiers).
In comparison to TSheets, its nearest competitor in our roundup, Hubstaff is fairly priced, especially given the extra tracking features that are unavailable in competitive resources. TSheets offers a fundamental free accounts, in addition to a $4-per-user-per-month accounts that costs a $16 base fee per month for groups who have fewer than 100 users, and an $80 base fee monthly for groups with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even at Hubstaff’s Premium degree.
If you’re more interested in those hulky PM solutions, then you’ll want to pony up a bit more cash. Mavenlink’s cheapest plan that includes time monitoring costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an unlimited number of users (which is a fairly solid deal if you want all of the excess PM features). Wrike’s lowest time tracking plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original review of Hubstaff, the company has released a significant upgrade in late 2018 that specifically addressed specific feature flaws or omissions, such as adding a web timer, fleshing out coverage choices, and adding action levels and screen tracking. We are going to be analyzing these attributes shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff does not do an excellent job allowing for deeper change supervision. For example, Hubstaff does not allow advanced tracking. If you run a trucking business and you are less concerned about the number of hours a trucker drove than the distance driven, then there is no way to manage that in Hubstaff. Users can add notes to a empty text field, but that data will not be mixed into accounts. This means that you can’t use it to learn about who is functioning, how they are working, and what they are generating (other than the amount of hours monitored ). TSheets not only provides you this choice, it gives you the ability to make six additional customizable innovative monitoring fields. You might also put in a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the consumer to respond to the queries at the close of each change or else they won’t be able to clock out.
As hardcore as Hubstaff is all about tracking work, the application doesn’t permit for IP address limitations, which means your employees can say they’re working from the office but they can actually be working from a cruise boat in the Bahamas (unless they’re using the mobile program to monitor time). This is a standard feature that’s available in almost every other tool we analyzed. Hubstaff also does not enable admins to require users to snap a photograph if they report to work. I suppose it’s overkill to generate someone take a selfie before you start recording their display and monitoring their keystrokes, but TSheets lets you set this as a necessity (which makes sense, particularly if you’re tracking tasks done out of a computer, such as electronic, construction, or entertainment work). The program also does not allow users clock via a phone call, which is an element TSheets and other service providers make readily available for employees who do not have a smartphone.
Tracking Employee Work
We have touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. But the platform also offers many of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and application tracking, GPS and place tracking, and action screenshots.
Once you place your customers and they download the timer program onto their server, the desktop app not only tracks time but will take screenshots randomly or in custom intervals, such as three screenshots each minute. This applies not only to the user’s most important screen but any connected monitors too. Hubstaff doesn’t log keys but it does track the action provided through the mouse and computer keyboard, giving employers a calculation of just how active the worker is. This data all winds up on the Hubstaff dashboard in the Task tab. This is where you can then pick an individual from the drop-down menu to view their screenshots connected with action data.
If it comes to application and URL monitoring, Hubstaff goes beyond simply tracking time to learn what sites and programs an employee visited or opened and how long they had been there. The Reports section can subsequently run custom queries on vectors like app usage mapped against time and activity. Hubstaff integrates with project and job management tools like Asana and Trello to filter reports by particular tasks or projects to track productivity.
One unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile program. While the mobile app can not take screenshots or catch mobile app and site activity, it allows you to track and log location for employees working in the field. While the thickness of monitoring data and surveillance features can’t measure up to a powerhouse tool for example Teramind, our Editors’ Choice for worker monitoring, Hubstaff has a useful selection of attributes for employers that want a bit more oversight. My Attendance Tracker
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you’re diligent about monitoring employee behavior while on the clockthen there’s no better software available than Hubstaff. You’ll have the ability to log screenshots, monitor keystroke volume, and path moves via GPS monitoring.
Unfortunately, if you’re looking for a platform which goes the excess mile to allow customization, atypical data entry, or even a much more sophisticated reporting structure, then Hubstaff won’t be perfect for you. Additionally, should you choose another system, your employees will thank you for not requiring them to download a secondary program for tracking time–particularly once you consider that every other tool we examined makes this possible within the boundaries of their web-based UI. My Attendance Tracker