Background My Hours
When picking a time monitoring tool, it is important to comprehend the many different types of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all feature robust time monitoring features for professional services companies. However, the time monitoring features in such tools are available only as part of larger project management (PM) suites. As a result, you are paying much more cash for things like file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you will discover pure play time tracking tools like Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. My Hours
Characteristics and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar which leaves plenty of room around the side of your display for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which gives you an summary of the number of hours your employees have worked that day and the number of hours they have worked over the past seven days. You’ll also find a list of each member, their most recent tasks, and how active they have been over the last week. This is a strong PM data visualization which lets you immediately differentiate between workhorses and do-nothings, and it immediately calls to attention projects that are getting more than enough focus and jobs that are being neglected.
There are two methods to add time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet feature, you log in your hours as you likely did with pencil and paper during the analog era of time monitoring. Essentially, you work your shift, you add the time to your own timesheet, and you also sign off on it. This is a fairly standard procedure of tracking time. Unfortunately, because Hubstaff does not allow you to add future time, you can’t use the platform as a shift planner. Administrators can let users manually edit previously submitted timesheets, and they’re able to induce users to need a motive to ensure they’re actually adding hours they worked. Admins may also set up the system to let users to start tracking time if they have not clocked into the machine in a little while.
The next, and most frustrating, way of monitoring moment in Hubstaff is by using the stopwatch feature. In every solution we analyzed, this component is available within the confines of your internet browserevery alternative that is, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that lives within another window. In it, you can select your job, press Start, along with your timer will begin counting. When you are done, your activity and your screenshots will be sent to the principal hub. The native app will take a photo at random intervals of up to three shots per hour depending on how frequently the admin wants to spy on workers. Screenshots can be partially fuzzy to not capture sensitive information on each grab, but a lot of the display is left unsullied you’ll still get a sense of if the screen is on work-related or play-related content. This can be an annoyingly complex and convoluted way to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is precisely the same as it’s on the desktop app. The mobile apps let admins monitor movements via GPS tracking. This provides you an overview of how much movement was performed by your worker by capturing location information at different stages.
The Schedules tab lets you assign dates and times for employees to do the job. You can put a minimum number of hours to work, a lunch break duration, and you can allow it to be a recurring change. The program’s reporting applications is terribly basic: You’ll receive access to weekly, daily, project, and penis view reports as well as a”custom” report which lets you filter information from the above reports. When compared to the PM solutions within this course, Hubstaff’s coverage is downright embarrassing consequently, if your goal is to learn and evolve according to when and how your employees handle time, you’d be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and funding limits. Invoices are automatically calculated and created depending on the time each worker worked, in addition to his or her associated pay rate. You can set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked within the tool. Remember: Consumers don’t have to send time for approval, so automatic payments will be made whether workers were right or wrong concerning the number of hours that they worked. There’s no reminder for supervisors to double-check every timesheet before automatic payments move out so, if you are concerned about making bogus payments, then you can set PayPal payments to manual. My Hours
Cost And Options
Hubstaff was constructed to provide you with Big Brother-level oversight into when workers are working, what they’re doing while they operate, and what you need to pay them when the work is done. The Basic $5-per-month plan gives you access to simple time monitoring tools, an employee payment program manager, 24/7 support, and user preferences which may be handled in an employee-by-employee basis. Additionally, this plan lets you keep track of whether your employees are operating by letting you record screenshots while they work in addition to monitor keyboard and mouse action during changes. Of the five tools we’ve tested, Hubstaff is the only tool which provided this amount of insight into the way that workers are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The 9-per-user-per-month Premium plan includes everything you’ll find in the fundamental plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party applications. The Premium package also has a lightweight schedulingtool that gives administrators the capability to assign changes and delegate tasks from within the console. Premium clients may also use the application to create invoices and make PayPal payments mechanically. Customers that pay yearly will receive two weeks free (for both price tiers).
In comparison to TSheets, its nearest competition in our roundup, Hubstaff is reasonably priced, particularly given the extra monitoring features that are unavailable in competitive resources. TSheets offers a fundamental free accounts, in addition to a $4-per-user-per-month accounts that costs a $16 base fee per month for teams who have fewer than 100 users, and an $80 base fee per month for groups with more than a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in these hulky PM alternatives, then you’ll need to pony up a little more cash. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an unlimited number of consumers (which is a pretty solid deal if you want all the excess PM features). Wrike’s lowest time monitoring plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first review of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed specific feature flaws or omissions, such as adding a web timer, fleshing out reporting choices, and adding action levels and monitor monitoring. We are going to be analyzing these features shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper shift supervision. For instance, Hubstaff does not allow advanced tracking. If you operate a trucking company and you are less concerned about the number of hours a trucker drove than the distance driven, then there is no way to handle this in Hubstaff. Users may add notes to an empty text field, but that information won’t be blended into accounts. This means that you can not use it to learn about who’s working, how they’re working, and what they’re generating (other than the number of hours tracked). TSheets not only provides you this choice, it provides you the ability to make six additional customizable innovative tracking fields. You might also add a query for every clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to respond to the queries at the end of each shift or else they won’t have the ability to clock out.
As hardcore as Hubstaff is all about monitoring work, the application doesn’t permit for IP address restrictions, so your employees can say they are working from the office but they can actually be operating from a cruise ship in the Bahamas (unless they are using the cell app to track time). This is a normal feature that’s available in virtually every other instrument we analyzed. Hubstaff also doesn’t enable admins to require users to snap a photo if they report to work. I suppose it is overkill to make someone take a selfie before you start recording their display and tracking their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, particularly if you’re monitoring tasks done outside of a computer, like retail, construction, or amusement work). The software also does not let users clock in via a phone call, which is an element TSheets and other service providers make readily available for employees who do not have a smartphone.
Monitoring Employee Work
We have touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. But the platform also has many of the hallmarks of worker tracking tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and program tracking, GPS and location monitoring, and action screenshots.
Once you place your users and they download the timer app onto their machine, the desktop program not only monitors time but will require screenshots randomly or in custom intervals, for example three screenshots each minute. This applies not just to the user’s main screen but any attached monitors too. Hubstaff doesn’t log keys however, it does track the activity provided through the mouse and computer keyboard, providing companies a calculation of just how busy the employee is. This info all winds up around the Hubstaff dashboard in the Task tab. This is where you can then select an individual in the drop-down menu to view their screenshots connected with action data.
If it comes to application and URL monitoring, Hubstaff goes beyond simply tracking time to learn what websites and programs a worker opened or visited and how long they had been there. The Reports module may subsequently run custom queries on vectors like app usage mapped against time and action. Hubstaff incorporates with project and task management tools like Asana and Trello to filter reports from particular tasks or projects to track productivity.
One unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile app. While the mobile app can not take screenshots or capture mobile app and website activity, it allows you to monitor and log location for workers working in the area. While the depth of tracking surveillance and data features can’t step up to a powerhouse tool for example Teramind, our Editors’ Choice for worker tracking, Hubstaff includes a helpful choice of features for employers that want a little more oversight. My Hours
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you are diligent about tracking employee behaviour while on the clockthen there is no better software accessible than Hubstaff. You’ll have the ability to log screenshots, track keystroke volume, and path moves via GPS tracking.
Regrettably, if you’re trying to find a platform which goes the excess mile to enable customization, atypical data entry, or even a more advanced reporting arrangement, then Hubstaff won’t be right for you. In addition, in case you opt for another program, your employees will thank you for not requiring them to download a secondary app for monitoring time–especially once you consider that every other tool we reviewed makes this potential within the boundaries of their online UI. My Hours