Background My Productivity App
When picking a time tracking tool, it’s important to understand the various kinds of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time monitoring features for professional services businesses. However, the time monitoring features in such tools are available only as part of larger project management (PM) suites. As a result, you’re paying a lot more money for things like file storage, in-app discussion, progress reports, and shift administration. On the opposite end of the spectrum, you will discover pure play time tracking tools like Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. My Productivity App
Attributes and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar which leaves lots of room on the side of your display for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which gives you an overview of how many hours your employees have worked that day and how many hours they’ve worked over the past seven days. You will also find a list of each member, their most recent tasks, and how busy they’ve been over the past week. This is a strong PM data visualization which allows you instantly differentiate between workhorses and do-nothings, and it instantly calls to focus projects which are getting more than sufficient attention and projects that are being disregarded.
There are two methods to put in time in Hubstaff: You can build manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet feature, you log in your hours as you likely did with pencil and paper during the analog age of time monitoring. Basically, if you work your change, you add time to your timesheet, and you also sign off on it. This is a fairly standard procedure of monitoring time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can’t use the platform for a shift planner. Administrators can let users manually edit previously submitted timesheets, and they can induce users to require a reason to ensure they’re actually adding hours they worked. Admins may also set the system up to remind users to begin tracking time should they have not clocked into the system in a while.
The next, and most bothersome, way of tracking time in Hubstaff is by using the stopwatch feature. In every solution we tested, this component can be found within the confines of your internet browserevery solution that’s, except for Hubstaff. With Hubstaff, you are required to download an native desktop application that lives within another window. In it, you can choose your project, press Start, and your own timer will begin counting. When you are done, your activity and your screenshots will be sent to the main hub. The native app will take a picture at random intervals of up to three shots per hour depending on how often the admin would like to spy on employees. Screenshots can be partly blurred not to record sensitive information on every catch, but enough of the screen is left unsullied you’ll still get a sense of if the display is really on work-related or play-related content. This can be an annoyingly complicated and complicated means to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to bring the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop app. The mobile programs let admins monitor motions via GPS tracking. This gives you an summary of just how much movement was performed by your worker by capturing location information at distinct stages.
The Schedules tab enables you to assign times and dates for workers to work. It is possible to set a minimum number of hours to work, a lunch break duration, and you’ll be able to make it a recurring shift. The tool’s reporting software is terribly basic: You’ll get access to weekly, daily, job, and member view reports in addition to a”habit” report that allows you filter information from the aforementioned reports. When compared to the PM solutions within this course, Hubstaff’s reporting is downright embarrassing so, if your target is to understand and evolve according to when and how your employees handle time, you would be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve attained weekly staffing and budget limitations. Invoices are automatically calculated and made depending on the time each employee worked, as well as his or her associated pay rate. It is possible to set up automatic citizenship through PayPal, which lets you automate payments based on time monitored inside the application. Keep in mind: Users do not need to send time for acceptance, therefore automatic payments will be made whether employees were right or wrong about the amount of hours they worked. There is no reminder for managers to double-check each timesheet ahead of automatic payments move out so, if you’re worried about making false payments, then you can set PayPal payments to manual. My Productivity App
Price And Options
Hubstaff was built to provide you with Big Brother-level oversight into when employees are working, what they are doing while they work, and what you really need to cover them when the work is done. The Fundamental $5-per-month program gives you access to easy time monitoring tools, an employee payment schedule manager, 24/7 support, and user settings that may be managed in an employee-by-employee basis. Moreover, this program lets you keep tabs on whether or not your employees are operating by allowing you record screenshots while they work in addition to monitor mouse and keyboard activity during shifts. Of the five tools we’ve tested, Hubstaff is the only instrument which offered this amount of insight into the way that workers are progressing. Although keyboard and screen tracking are useful (albeit over-reaching) features for a shift monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The 9-per-user-per-month Premium program includes all you’ll find in the Basic program, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party applications. The Premium bundle also has a lightweight schedulingtool that gives administrators the capability to assign changes and assign tasks from inside the console. Premium clients can also use the application to create invoices and make PayPal payments automatically. Clients that pay yearly will receive two weeks free (for both price tiers).
In comparison to TSheets, its nearest competitor in our roundup, Hubstaff is reasonably priced, especially given the extra monitoring features that are unavailable in competitive tools. TSheets offers a fundamental free account, as well as a $4-per-user-per-month accounts that charges a $16 base fee a month for groups who have fewer than 100 users, along with a $80 base fee per month for groups with over a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even in Hubstaff’s Premium degree.
If you’re more interested in those hulky PM alternatives, then you will want to pony up a bit more cash. Mavenlink’s cheapest plan that includes time monitoring costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an infinite number of consumers (that is a fairly solid deal if you need all of the excess PM features). Wrike’s lowest time tracking plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original overview of Hubstaff, the business has released a significant upgrade in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a web timer, fleshing out coverage options, and adding action levels and monitor monitoring. We’ll be analyzing these attributes shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do a very good job allowing for deeper shift oversight. By way of example, Hubstaff doesn’t allow advanced tracking. If you operate a trucking business and you are less concerned about the number of hours a trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users can add notes to a empty text field, but that data won’t be blended into reports. As a consequence, that you can not use it to learn about who is functioning, how they’re working, and what they are producing (aside from the number of hours tracked). TSheets not only provides you this choice, it provides you the ability to create six extra customizable innovative tracking fields. You might also add a query for every clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the consumer to respond to the questions at the close of every shift or else they won’t be able to clock out.
As hardcore as Hubstaff is all about tracking work, the tool does not allow for IP address restrictions, which means your employees can say they are working from the office but they can actually be working from a cruise ship in the Bahamas (unless they’re using the mobile app to track time). This is a normal feature that’s available in virtually every other tool we analyzed. Hubstaff also doesn’t enable admins to need users to snap a photograph when they report to work. I guess it’s overkill to make somebody take a selfie before you get started recording their screen and tracking their keystrokes, but TSheets enables you to set this as a necessity (which makes sense, particularly if you’re monitoring tasks done outside of a computer, like retail, building, or amusement work). The program also does not let users clock in via a telephone call, which is an element TSheets along with other service providers make readily available for employees who don’t have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Big Brother-like features factor into time tracking. However, the platform also offers many of the hallmarks of employee tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and program tracking, GPS and location tracking, and activity screenshots.
As soon as you set your customers and they download the timer app onto their server, the desktop program not only tracks time but will take screenshots randomly or in custom intervals, such as three screenshots each minute. This applies not just to the user’s main screen but any attached monitors as well. Hubstaff doesn’t log keys but it does track the action provided through the mouse and keyboard, giving companies a calculation of just how active the employee is. This info all winds up around the Hubstaff dashboard in the Task tab. This is where you can then pick a user in the drop-down menu to view their screenshots connected with activity data.
If it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to see what websites and apps a worker visited or opened and how long they were there. The Reports module may then run custom queries on vectors such as app usage mapped against time and activity. Hubstaff incorporates with job and job management tools like Asana and Trello to filter reports by particular tasks or projects to track productivity.
1 unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile app. While the cellular app can’t take screenshots or catch mobile app and website activity, it lets you monitor and log location for employees working in the area. While the thickness of tracking surveillance and data features can not step up to a grid application such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff has a useful selection of features for companies that want a little more oversight. My Productivity App
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about monitoring employee behavior while on the clockthen there is no better program accessible than Hubstaff. You’ll be able to log screenshots, track keystroke volume, and path moves via GPS tracking.
Unfortunately, if you’re trying to find a platform which goes the excess mile to enable customization, irregular information entry, or even a much more advanced reporting arrangement, then Hubstaff won’t be perfect for you. Additionally, in case you opt for another program, your employees will thank you for not requiring them to download a secondary app for tracking time–especially once you consider that every other instrument we reviewed makes this possible within the boundaries of their web-based UI. My Productivity App