Introduction Office And Productivity Software
When picking a time monitoring tool, it’s important to comprehend the various types of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all include powerful time monitoring features for professional services companies. However, the time tracking features in these tools are available only within bigger project management (PM) suites. Because of this, you are paying a lot more money for things like file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you’ll discover pure play time tracking tools like Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Office And Productivity Software
Characteristics and Utilization
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar which leaves lots of room around the side of your display for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which gives you an overview of the number of hours your employees have worked that day and the number of hours they have worked over the previous seven days. You’ll also find a list of each member, their latest jobs, and how active they’ve been over the past week. This is a solid PM data visualization which allows you instantly differentiate between workhorses and do-nothings, and it immediately calls to focus projects that are becoming more than sufficient attention and jobs that are being disregarded.
There are two ways to add time in Hubstaff: You are able to build manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log your hours as you probably did with pencil and paper during the analog age of time monitoring. Essentially, you work your change, you add time to your timesheet, and you also sign off on it. This is a fairly standard procedure of tracking time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can not use the platform as a shift planner. Administrators can let users manually edit previously submitted timesheets, and they can force users to need a motive to ensure they’re actually adding hours that they worked. Admins may also set up the system to let users to begin tracking time if they have not clocked to the system in a while.
The next, and most frustrating, way of tracking moment in Hubstaff is by using the stopwatch feature. In each solution we analyzed, this element is available within the confines of your internet browser–every solution that is, except for Hubstaff. With Hubstaff, you’re required to download a native desktop application that resides within a separate window. In it, you can choose your job, press Start, along with your timer will start counting. When you are done, your action and your screenshots will be transmitted to the principal hub. The native app will take a photo at random intervals of up to three shots per hour based on how often the admin wants to spy on workers. Screenshots can be partially blurred to not record sensitive information on every grab, but a lot of the display is left unsullied that you’ll still get a feeling of if the screen is on work-related or play-related content. This is an annoyingly complex and complicated way to manually monitor time, particularly if you’re jumping from task to task throughout the day. Hubstaff must find a way to add the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop program. The mobile programs let admins monitor movements via GPS monitoring. This provides you an overview of how much motion was performed by your worker by capturing location data at different stages.
The Schedules tab enables you to assign dates and times for workers to do the job. It is possible to put a minimum number of hours to operate, a lunch break duration, and you’ll be able to allow it to be a recurring change. The program’s reporting software is horribly basic: You will get access to weekly, daily, job, and penis view reports as well as a”custom” report that lets you filter data from the aforementioned reports. When compared to the PM solutions within this class, Hubstaff’s coverage is utterly embarrassing so, if your goal is to learn and evolve according to if and how your employees handle time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have reached weekly staffing and budget limits. Invoices are automatically calculated and made based on the time each employee worked, as well as his or her related pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time tracked inside the tool. Keep in mind: Users do not have to send time through for acceptance, therefore automatic payments will be made whether employees were right or wrong about the number of hours that they worked. There is not any reminder for supervisors to double-check each timesheet before automatic payments move out so, if you are worried about making false payments, then it is possible to set PayPal payments to manual. Office And Productivity Software
Price And Options
Hubstaff was built to provide you with Big Brother-level oversight into when employees are working, what they’re doing while they work, and what you really want to cover them when the work is done. The Fundamental $5-per-month plan provides you access to easy time monitoring tools, an employee payment program manager, 24/7 support, and user settings which may be handled on an employee-by-employee basis. Moreover, this program enables you to keep tabs on whether or not your employees are working by allowing you document screenshots while they work as well as monitor mouse and keyboard action during shifts. Of the five tools we tested, Hubstaff is the only tool which provided this amount of insight into the way that workers are progressing. Although keyboard and screen monitoring are useful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The $9-per-user-per-month Premium plan includes all you’ll discover in the Basic program, but you will also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party applications. The Premium bundle also comes with a lightweight schedulingtool that provides administrators the capability to assign shifts and assign tasks from within the console. Premium clients can also use the tool to make invoices and make PayPal payments mechanically. Clients that pay annually will get two weeks free (for both cost tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is reasonably priced, especially given the extra monitoring features that are unavailable in competitive tools. TSheets supplies a fundamental free account, as well as a $4-per-user-per-month accounts that costs a $16 base fee a month for teams with fewer than 100 users, and a $80 base fee monthly for teams with over a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in these hulky PM solutions, then you’ll want to pony up a bit more money. Mavenlink’s cheapest plan that includes time monitoring prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an unlimited number of users (which is a pretty solid deal if you want all of the excess PM features). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a significant update in late 2018 that specifically addressed certain feature flaws or omissions, including adding a internet timer, fleshing out reporting options, and adding activity levels and monitor monitoring. We are going to be testing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do a very good job allowing for deeper shift oversight. For instance, Hubstaff doesn’t allow advanced monitoring. If you run a trucking company and you’re less concerned about the number of hours each trucker drove than the distance driven, then there is no way to manage this in Hubstaff. Users can add notes to a empty text area, but that data will not be blended into accounts. This means that you can’t use it to find out about who’s working, how they’re working, and what they’re generating (aside from the amount of hours tracked). TSheets not only provides you this option, it provides you the ability to create six additional customizable advanced tracking fields. You might even add a question for every clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to reply to the questions at the end of each shift or they will not have the ability to clock out.
As hardcore as Hubstaff is about tracking work, the application doesn’t allow for IP address limitations, which means your workers can say they are working from the office but they can actually be operating from a cruise boat in the Bahamas (unless they are using the mobile app to monitor time). This is a standard feature that’s available in almost every other tool we tested. Hubstaff also doesn’t enable admins to require users to snap a photo if they report to work. I guess it’s overkill to make someone take a selfie right before you get started recording their display and tracking their keystrokes, but TSheets enables you to set this as a necessity (which makes sense, particularly if you’re monitoring tasks done outside of a computer, such as electronic, building, or entertainment work). The program also doesn’t let users clock via a phone call, which is an element TSheets and other service providers make readily available for employees who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how some of Hubstaff’s more Big Brother-like features factor into time tracking. However, the platform also offers a lot of the hallmarks of worker tracking tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and program monitoring, GPS and place monitoring, and action screenshots.
As soon as you place your customers and they download the timer program onto their server, the desktop app not only monitors time but will require screenshots randomly or at custom intervals, for example three screenshots each minute. This applies not only to the user’s main display but any attached monitors too. Hubstaff does not log keys however, it does track the activity provided via the mouse and computer keyboard, giving companies a calculation of just how busy the worker is. This info all winds up on the Hubstaff dashboard in the Task tab. This is where you can then select an individual from the drop-down menu to view their screenshots correlated with activity data.
When it comes to application and URL monitoring, Hubstaff goes beyond just tracking time to learn what websites and programs a worker visited or opened and how long they had been there. The Reports section can then run custom queries on vectors like program usage mapped against time and action. Hubstaff integrates with job and job management tools such as Asana and Trello to filter reports from specific tasks or projects to track productivity.
One unique employee tracking feature supplied is GPS location monitoring through Hubstaff’s mobile app. While the cellular app can’t take screenshots or capture mobile app and site activity, it lets you track and log location for employees working in the field. While the depth of tracking data and surveillance features can not step up to a powerhouse tool for example Teramind, our Editors’ Choice for employee monitoring, Hubstaff has a helpful selection of features for companies that want a bit more oversight. Office And Productivity Software
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about tracking employee behavior while on the clock, then there is no better program accessible than Hubstaff. You will have the ability to log screenshots, monitor keystroke volume, and route movements via GPS tracking.
Unfortunately, if you’re trying to find a platform that goes the extra mile to enable customization, irregular information entry, or even a much more sophisticated reporting structure, then Hubstaff will not be perfect for you. In addition, in case you opt for another system, your employees will thank you for not requiring them to obtain a secondary app for monitoring time–particularly when you consider that every other instrument we reviewed makes this possible within the confines of their online UI. Office And Productivity Software