Intro Office App
When picking a time tracking tool, it is important to comprehend the various types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include powerful time tracking features for professional services businesses. However, the time tracking features in these tools are available only as part of larger project management (PM) suites. Because of this, you’re paying a lot more cash for things like file storage, in-app discussion, progress reports, and change administration. On the opposite end of the spectrum, you will find pure play time monitoring tools like Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Office App
Attributes and Usage
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves plenty of room around the side of your display for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which provides you an summary of how many hours your employees have worked this day and how many hours they have worked over the previous seven days. You’ll also find a list of every member, their most recent jobs, and how busy they’ve been over the last week. This is a solid PM data visualization that allows you immediately differentiate between workhorses and do-nothings, and it immediately calls to focus projects that are becoming more than enough focus and jobs that are being neglected.
There are two methods to put in time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet attribute, you log your hours since you likely did with pen and paper during the analog age of time monitoring. Essentially, you work your shift, you add the time to your timesheet, and you also sign off on it. This is a fairly standard procedure of monitoring time. Unfortunately, because Hubstaff does not allow you to add future time, you can’t use the platform as a shift planner. Administrators can let users manually edit formerly submitted timesheets, and they can induce users to need a reason to ensure they’re actually adding hours that they worked. Admins can also set up the system to let users to start monitoring time should they have not clocked into the machine in a little while.
The second, and most frustrating, way of tracking moment in Hubstaff is using the stopwatch feature. In every solution we analyzed, this element is available within the boundaries of your web browserevery alternative that is, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that resides within a separate window. In it, you can choose your project, press Start, along with your timer will begin counting. When you’re done, your activity and your screenshots will be transmitted to the principal hub. The native app will take a photo at random intervals of up to three shots per hour based on how frequently the admin would like to spy on employees. Screenshots can be partially blurred to not capture sensitive information on each catch, but enough of the display is left unsullied that you’ll still get a feeling of whether the screen is really on work-related or play-related content. This is an annoyingly complicated and complicated way to manually monitor time, especially if you’re jumping from task to task through the day. Hubstaff must find a way to bring the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is exactly the same as it is on the desktop program. The mobile programs let admins monitor movements via GPS tracking. This gives you an summary of how much motion was done by your employee by capturing location information at distinct stages.
The Schedules tab lets you assign times and dates for workers to do the job. You can put a minimum number of hours to operate, a lunch break interval, and you can make it a recurring change. The program’s reporting software is terribly basic: You will receive access to weekly, daily, job, and member view reports as well as a”custom” report which lets you filter information from the aforementioned reports. When compared to the PM solutions in this class, Hubstaff’s reporting is downright embarrassing consequently, if your goal is to understand and evolve according to when and how your employees manage time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and budget limits. Invoices are automatically calculated and made depending on the time each worker worked, in addition to their related pay rate. It is possible to set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked within the application. Keep in mind: Consumers don’t have to send time through for acceptance, so automatic payments will be made whether workers were right or wrong concerning the number of hours that they worked. There is no reminder for managers to double-check every timesheet ahead of automatic payments move out so, if you’re worried about making bogus payments, then it is possible to set PayPal payments to manual. Office App
Cost And Options
Hubstaff was built to provide you with Big Brother-level oversight into when workers are working, what they are doing while they operate, and what you need to pay them as soon as the work is done. The Fundamental $5-per-month program provides you access to simple time tracking tools, an employee payment program supervisor, 24/7 support, and user preferences which may be handled in an employee-by-employee basis. Moreover, this plan enables you to keep track of whether your employees are operating by allowing you record screenshots while they work as well as monitor mouse and keyboard activity during changes. Of the five tools we tested, Hubstaff is the only instrument which offered this level of insight into the way that workers are progressing. Although keyboard and screen tracking are helpful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be wanted (more on this later).
The 9-per-user-per-month Premium program includes all you’ll find in the Basic plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third party software. The Premium bundle also comes with a lightweight schedulingtool that gives administrators the capability to assign changes and assign tasks from within the console. Premium clients can also use the tool to make invoices and create PayPal payments mechanically. Clients that pay yearly will get two weeks free (for both cost tiers).
In comparison to TSheets, its closest competition in our roundup, Hubstaff is fairly priced, particularly given the extra monitoring features that are unavailable in competitive tools. TSheets supplies a basic free accounts, as well as a $4-per-user-per-month account that costs a $16 base fee a month for groups who have fewer than 100 users, and an $80 foundation fee monthly for teams with more than a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium degree.
If you are more interested in these hulky PM solutions, then you will want to pony up a little more cash. Mavenlink’s cheapest program that includes time monitoring prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an unlimited number of consumers (that is a pretty solid deal if you need all the extra PM features). Wrike’s lowest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the business has released a significant update in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a internet timer, fleshing out coverage options, and adding activity levels and screen monitoring. We are going to be analyzing these features shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff does not do a very good job allowing for deeper shift oversight. For instance, Hubstaff does not allow advanced monitoring. If you operate a trucking business and you’re less concerned about how many hours a trucker drove than the distance driven, then there is no way to manage this in Hubstaff. Users may add notes to an empty text area, but that information won’t be blended into accounts. This means that you can’t use it to find out about who’s functioning, how they are functioning, and what they’re producing (aside from the amount of hours tracked). TSheets not only provides you this option, it provides you the ability to make six additional customizable advanced monitoring fields. You can even put in a query for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to reply to the questions at the end of each change or they will not be able to clock out.
As hardcore as Hubstaff is all about tracking work, the tool doesn’t permit for IP address limitations, which means your employees can say they’re working from the office but they could actually be working from a cruise boat in the Bahamas (unless they are using the cell app to monitor time). This is a standard feature that’s available in almost every other instrument we tested. Hubstaff also doesn’t enable admins to require users to snap a photograph when they report to work. I suppose it’s overkill to make somebody take a selfie right before you get started recording their screen and monitoring their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, especially if you’re monitoring tasks done out of a computer, like retail, construction, or entertainment work). The program also doesn’t allow users clock in via a telephone call, which can be a component TSheets along with other service providers make readily available for employees who don’t have a smartphone.
Monitoring Employee Work
We’ve touched on how a number of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. However, the platform also offers a lot of the hallmarks of employee monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and application tracking, GPS and location tracking, and activity screenshots.
As soon as you place your customers and they download the timer app onto their machine, the desktop app not only monitors time but will require screenshots randomly or at custom intervals, for example three screenshots per minute. This applies not just to the user’s main display but any connected monitors as well. Hubstaff doesn’t log keys however, it does monitor the activity provided through the mouse and computer keyboard, giving companies a calculation of how busy the employee is. This data all winds up on the Hubstaff dashboard from the Activity tab. This is where you can then select a user in the drop-down menu to see their screenshots connected with activity data.
When it comes to application and URL monitoring, Hubstaff goes beyond just tracking time to learn what websites and programs an employee opened or visited and how long they were there. The Reports section may subsequently run custom queries on vectors such as program usage mapped against time and action. Hubstaff incorporates with job and task management tools like Asana and Trello to filter reports by particular tasks or projects to track productivity.
One unique employee tracking feature supplied is GPS location monitoring through Hubstaff’s mobile app. While the cellular app can not take screenshots or capture mobile app and site activity, it lets you track and log location for workers working in the area. While the thickness of monitoring data and surveillance features can not step up to a grid application for example Teramind, our Editors’ Choice for worker monitoring, Hubstaff includes a helpful choice of features for companies that want a bit more oversight. Office App
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about monitoring employee behavior while on the clock, then there is no better program available than Hubstaff. You will have the ability to log screenshots, monitor keystroke volume, and path moves via GPS tracking.
Unfortunately, if you’re trying to find a platform which goes the extra mile to allow customization, atypical information entry, or even a much more sophisticated reporting structure, then Hubstaff won’t be right for you. In addition, in case you choose another program, your employees will thank you for not needing them to download a secondary program for monitoring time–particularly once you consider that every other tool we reviewed makes this potential within the confines of their online UI. Office App