Introduction Office Productivity Software Definition
When choosing a time tracking tool, it is important to understand the various kinds of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature robust time monitoring features for professional services companies. However, the time monitoring features in such tools are available only within bigger project management (PM) suites. Because of this, you are paying a lot more cash for things like file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you’ll find pure play time tracking tools such as Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Office Productivity Software Definition
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar that leaves lots of room on the side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an overview of the number of hours your employees have worked that day and how many hours they have worked over the previous seven days. You will also see a list of each member, their most recent jobs, and how busy they have been over the past week. This is a strong PM data visualization which allows you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects that are becoming more than enough focus and projects that are being neglected.
There are two methods to put in time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet attribute, you log in your hours since you likely did with pen and paper through the analog era of time monitoring. Basically, if you work your shift, you add time to your own timesheet, and you also sign off on it. This is a pretty standard method of tracking time. Regrettably, because Hubstaff doesn’t allow you to add future time, you can not use the platform as a shift planner. Administrators can let users manually edit previously submitted timesheets, and they’re able to force users to need a reason to ensure they’re really adding hours they worked. Admins can also set up the system to let users to begin tracking time should they have not clocked into the machine in a while.
The next, and most bothersome, way of tracking time in Hubstaff is by using the stopwatch feature. In each solution we tested, this element is available within the boundaries of your internet browser–every alternative that is, except for Hubstaff. With Hubstaff, you’re required to download a native desktop application that resides within another window. In it, you can choose your project, press Start, and your own timer will start counting. When you’re done, your action and your screenshots will be transmitted to the main hub. The native app is going to take a photo at random periods of up to 3 shots per hour based on how often the admin wants to spy on workers. Screenshots can be partly fuzzy not to capture sensitive information on each grab, but a lot of this screen is left unsullied you’ll still get a feeling of whether the screen is really on work-related or play-related content. This is an annoyingly complicated and convoluted way to manually track time, particularly if you’re jumping from task to task through the day. Hubstaff must discover a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop app. The mobile apps let admins monitor movements via GPS monitoring. This provides you an overview of how much motion was done by your employee by capturing location information at different stages.
The Schedules tab lets you assign times and dates for workers to do the job. You can put a minimum number of hours to work, a lunch break interval, and you’ll be able to allow it to be a recurring shift. The program’s reporting applications is terribly basic: You will receive access to weekly, daily, job, and penis view reports as well as a”habit” report which allows you filter information from the above reports. In comparison to the PM solutions in this course, Hubstaff’s reporting is downright embarrassing so, if your goal is to understand and evolve according to if and how your employees handle time, you’d be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have reached weekly staffing and funding limits. Invoices are automatically calculated and created depending on the time each employee worked, in addition to his or her associated pay rate. You can set up automatic citizenship through PayPal, which enables you to automate payments based on time monitored within the application. Keep in mind: Users do not have to send time for acceptance, therefore automatic payments will be made whether employees were right or wrong concerning the number of hours that they worked. There is not any reminder for supervisors to double-check every timesheet before automatic payments go out so, if you are concerned about making false payments, then it is possible to place PayPal payments to manual. Office Productivity Software Definition
Cost And Options
Hubstaff was constructed to provide you with Big Brother-level oversight into when workers are working, what they are doing while they work, and what you want to pay them when the job is done. The Basic $5-per-month plan provides you access to simple time tracking tools, an employee payment program supervisor, 24/7 support, and user preferences that can be managed on an employee-by-employee basis. Additionally, this program lets you keep tabs on whether or not your employees are working by letting you document screenshots while they function as well as monitor mouse and keyboard activity during changes. Of the five tools we’ve analyzed, Hubstaff is the only instrument that provided this level of insight into how employees are progressing. Although keyboard and screen tracking are useful (albeit over-reaching) attributes for a shift screen, Hubstaff’s implementation leaves much to be desired (more on this later).
The 9-per-user-per-month Premium plan includes everything you’ll find in the Basic program, but you will also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium package also has a lightweight schedulingtool that gives administrators the power to assign changes and assign tasks from inside the console. Premium customers can also use the tool to create invoices and create PayPal payments automatically. Clients that pay yearly will get two weeks free (for both cost tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is reasonably priced, particularly given the added monitoring features that are unavailable in competitive tools. TSheets supplies a fundamental free account, as well as a $4-per-user-per-month account that costs a $16 base fee a month for teams with fewer than 100 users, along with an $80 foundation fee monthly for groups with over a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even at Hubstaff’s Premium degree.
If you’re more interested in those hulky PM solutions, then you will need to pony up a bit more cash. Mavenlink’s cheapest program that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of consumers (which is a pretty solid deal if you want all the excess PM attributes ). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original review of Hubstaff, the business has released a significant update in late 2018 that specifically addressed specific feature flaws or omissions, such as adding a web timer, fleshing out reporting options, and adding action levels and screen monitoring. We’ll be testing these attributes shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do an excellent job allowing for deeper change oversight. By way of example, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking company and you’re less concerned about how many hours a trucker drove than the distance driven, then there’s no way to handle this in Hubstaff. Users can add notes to an empty text field, but that data won’t be mixed into reports. This means that you can not use it to find out about who’s functioning, how they are working, and what they are producing (other than the number of hours monitored ). TSheets not only gives you this choice, it gives you the ability to make six extra customizable innovative monitoring fields. You can also add a query for every clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the user to reply to the questions at the end of each shift or else they will not have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the tool doesn’t allow for IP address restrictions, which means your employees can say they’re working from the workplace but they can actually be working from a cruise boat in the Bahamas (unless they’re using the mobile app to track time). This is a standard feature that’s available in almost every other tool we analyzed. Hubstaff also does not enable admins to require users to snap a photograph when they report to work. I guess it’s overkill to make somebody take a selfie before you start recording their screen and monitoring their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, especially if you’re tracking tasks done outside of a computer, such as retail, building, or entertainment work). The program also does not let users clock in via a phone call, which is a component TSheets and other service providers make readily available for workers who do not have a smartphone.
Monitoring Employee Work
We have touched on how some of Hubstaff’s more Big Brother-like attributes factor into time monitoring. But the platform also offers a lot of the hallmarks of employee monitoring tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and application tracking, GPS and place tracking, and activity screenshots.
Once you set your customers and they download the timer app onto their machine, the desktop app not only monitors time but will require screenshots randomly or at custom intervals, such as three screenshots each minute. This applies not only to the user’s main screen but any connected monitors too. Hubstaff does not log keys however, it does track the action provided through the mouse and keyboard, providing companies a calculation of just how busy the employee is. This data all winds up on the Hubstaff dashboard from the Task tab. This is where you can then pick a user from the drop-down menu to view their screenshots connected with action data.
When it comes to application and URL monitoring, Hubstaff goes beyond simply tracking time to see what websites and programs an employee opened or visited and how long they were there. The Reports module can then run custom questions on vectors such as program usage mapped against time and activity. Hubstaff integrates with project and task management tools such as Asana and Trello to filter reports by particular projects or tasks to track productivity.
1 unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile app. While the mobile app can’t take screenshots or catch mobile app and website activity, it lets you track and log location for employees working in the area. While the depth of tracking surveillance and data features can not measure up to a powerhouse tool for example Teramind, our Editors’ Choice for worker tracking, Hubstaff has a helpful selection of features for companies that want a bit more oversight. Office Productivity Software Definition
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you are diligent about monitoring employee behaviour while on the clockthen there’s no better program available than Hubstaff. You’ll have the ability to log screenshots, monitor keystroke volume, and path movements via GPS tracking.
Unfortunately, if you’re looking for a platform which goes the extra mile to enable customization, atypical information entry, or even a much more advanced reporting structure, then Hubstaff won’t be right for you. In addition, in case you choose a different program, your employees will thank you for not needing them to obtain a secondary program for monitoring time–particularly once you consider that every other instrument we examined makes this possible within the confines of their online UI. Office Productivity Software Definition