Introduction Office Productivity Software Solution
When picking a time tracking tool, it is important to understand the many different kinds of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include powerful time tracking features for professional services businesses. On the other hand, the time monitoring features in these tools are available only as part of bigger project management (PM) suites. Because of this, you are paying much more money for things such as file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you’ll discover pure play time tracking tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Office Productivity Software Solution
Attributes and Usage
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar which leaves lots of room on the right-hand side of your display for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an overview of the number of hours your employees have worked this day and the number of hours they’ve worked over the previous seven days. You’ll also find a list of each member, their most recent tasks, and how busy they’ve been over the last week. This is a strong PM data visualization which lets you immediately differentiate between workhorses and do-nothings, and it immediately calls to focus projects that are becoming more than enough attention and jobs that are being disregarded.
There are two methods to put in time in Hubstaff: You can build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet feature, you log your hours as you likely did with pencil and paper during the analog age of time tracking. Basically, if you work your change, you add time to your own timesheet, and you sign off on it. This is a pretty standard method of tracking time. Unfortunately, because Hubstaff doesn’t let you add future time, you can not use the platform as a shift organizer. Administrators can let users manually edit formerly submitted timesheets, and they’re able to force users to need a reason to ensure they’re actually adding hours they worked. Admins can also set the system up to remind users to begin tracking time should they have not clocked into the system in a little while.
The next, and most frustrating, way of tracking time in Hubstaff is by using the stopwatch feature. In each solution we tested, this component is available within the confines of your web browser–every alternative that is, except for Hubstaff. With Hubstaff, you are required to download an native desktop application that resides within a separate window. In it, you can select your project, press Start, and your timer will begin counting. When you are done, your action and your screenshots will be transmitted to the principal hub. The native app will take a photo at random periods of up to 3 shots per hour based on how frequently the admin wants to spy on workers. Screenshots can be partially fuzzy not to record sensitive information on each grab, but enough of the display is left unsullied you’ll still get a sense of whether the display is really on work-related or play-related content. This can be an annoyingly complicated and convoluted means to manually monitor time, especially if you’re jumping from task to task through the day. Hubstaff must find a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is precisely the same as it’s on the desktop program. The mobile programs let admins monitor movements via GPS monitoring. This gives you an overview of just how much motion was performed by your worker by capturing location data at different stages.
The Schedules tab enables you to assign times and dates for workers to work. You can set a minimum number of hours to operate, a lunch break duration, and you can make it a recurring shift. The program’s reporting software is horribly basic: You will receive access to weekly, daily, job, and penis view reports in addition to a”custom” report that allows you filter information from the above reports. In comparison to the PM solutions in this course, Hubstaff’s coverage is downright embarrassing so, if your goal is to understand and evolve according to when and how your employees manage time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have reached weekly staffing and budget limits. Invoices are automatically calculated and made depending on the time each employee worked, as well as his or her associated pay rate. You can set up automatic citizenship through PayPal, which lets you automate payments based on time tracked within the application. Keep in mind: Consumers do not need to send time for approval, therefore automatic payments will be made whether employees were right or wrong concerning the number of hours that they worked. There is not any reminder for supervisors to double-check each timesheet ahead of automatic payments move out so, if you’re worried about making false payments, then you can place PayPal payments to guide. Office Productivity Software Solution
Price And Alternatives
Hubstaff was constructed to provide you with Big Brother-level oversight into when employees are working, what they are doing while they work, and what you want to pay them as soon as the work is done. The Basic $5-per-month program gives you access to easy time tracking tools, an employee payment schedule supervisor, 24/7 support, and user preferences that may be handled in an employee-by-employee basis. Additionally, this plan lets you keep tabs on whether or not your employees are operating by allowing you record screenshots while they work in addition to monitor keyboard and mouse activity during shifts. Of the five tools we analyzed, Hubstaff is the only tool which offered this amount of insight into how employees are progressing. Although keyboard and screen tracking are useful (albeit over-reaching) attributes for a change monitor, Hubstaff’s implementation leaves much to be wanted (more about this later).
The 9-per-user-per-month Premium plan includes everything you’ll find in the fundamental plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium package also has a lightweight schedulingtool that gives administrators the power to assign changes and assign tasks from inside the console. Premium clients may also use the tool to create invoices and create PayPal payments mechanically. Customers that pay yearly will receive two weeks free (for both cost tiers).
Compared to TSheets, its closest competitor in our roundup, Hubstaff is reasonably priced, particularly given the added monitoring features that are unavailable in competitive resources. TSheets offers a basic free account, in addition to a $4-per-user-per-month account that charges a $16 base fee per month for groups with fewer than 100 users, and an $80 foundation fee monthly for teams with over 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in these hulky PM solutions, then you’ll want to pony up a little more cash. Mavenlink’s cheapest program that includes time tracking costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an infinite number of users (which is a pretty solid deal if you want all of the excess PM attributes ). Wrike’s cheapest time monitoring plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original overview of Hubstaff, the business has released a significant update in late 2018 that specifically addressed specific feature flaws or omissions, including adding a internet timer, fleshing out coverage options, and adding action levels and screen monitoring. We’ll be testing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper change oversight. By way of instance, Hubstaff doesn’t allow advanced monitoring. If you run a trucking business and you’re less concerned about how many hours a trucker drove than the distance driven, then there is no way to handle that in Hubstaff. Users may add notes to an empty text area, but that information will not be mixed into accounts. As a consequence, that you can’t use it to find out about who’s functioning, how they are working, and what they are generating (other than the number of hours tracked). TSheets not only gives you this option, it gives you the ability to make six additional customizable innovative monitoring fields. You can even put in a query for every clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to respond to the queries at the end of each shift or else they will not be able to clock out.
As hardcore as Hubstaff is all about tracking work, the application does not permit for IP address limitations, so your employees can say they’re working from the workplace but they can actually be working from a cruise boat in the Bahamas (unless they are using the mobile app to track time). This is a normal feature that’s available in virtually every other instrument we analyzed. Hubstaff also does not enable admins to need users to snap a photograph if they report to work. I suppose it is overkill to make somebody take a selfie right before you get started recording their screen and monitoring their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, especially if you’re tracking tasks done out of a computer, like retail, construction, or entertainment work). The program also doesn’t let users clock via a phone call, which is a component TSheets and other service providers make readily available for employees who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how some of Hubstaff’s more Enormous Brother-like features factor into time tracking. But the platform also has a lot of the hallmarks of worker monitoring tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and program monitoring, GPS and location monitoring, and action screenshots.
As soon as you place your users and they download the timer app onto their machine, the desktop app not only monitors time but will take screenshots randomly or at custom intervals, such as three screenshots each minute. This applies not just to the user’s main screen but any attached monitors as well. Hubstaff doesn’t log keys however, it does monitor the action provided via the mouse and computer keyboard, giving companies a calculation of just how active the employee is. This info all winds up on the Hubstaff dashboard from the Task tab. This is where you can then pick an individual from the drop-down menu to see their screenshots connected with action data.
If it comes to application and URL tracking, Hubstaff goes beyond just tracking time to learn what sites and apps an employee visited or opened and how long they were there. The Reports section may then run custom queries on vectors such as program usage mapped against time and action. Hubstaff integrates with job and job management tools like Asana and Trello to filter reports from specific projects or tasks to track productivity.
One unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile app. While the mobile app can’t take screenshots or capture mobile app and site activity, it lets you monitor and log place for workers working in the area. While the thickness of monitoring surveillance and data features can not measure up to a powerhouse tool such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff has a useful choice of attributes for companies that want a little more oversight. Office Productivity Software Solution
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you are diligent about monitoring employee behaviour while on the clock, then there is no better program available than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and path movements via GPS tracking.
Regrettably, if you’re looking for a platform that goes the extra mile to allow customization, atypical information entry, or even a much more sophisticated reporting arrangement, then Hubstaff won’t be right for you. Additionally, should you choose a different program, your employees will thank you for not requiring them to download a secondary program for tracking time–particularly when you consider that every other instrument we examined makes this possible within the boundaries of their web-based UI. Office Productivity Software Solution