Introduction Office Productivity Tools Examples
When choosing a time monitoring tool, it’s important to comprehend the various types of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all include powerful time tracking features for professional services businesses. However, the time tracking features in such tools are available only within larger project management (PM) suites. As a result, you are paying a lot more cash for things such as file storage, in-app discussion, progress reports, and shift management. On the opposite end of the spectrum, you will discover pure play time monitoring tools such as Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Office Productivity Tools Examples
Characteristics and Utilization
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar which leaves plenty of room on the side of your display for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which gives you an summary of the number of hours your employees have worked that day and how many hours they’ve worked over the past seven days. You’ll also see a list of every member, their latest jobs, and how busy they’ve been over the past week. This is a strong PM data visualization that allows you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects which are becoming more than sufficient focus and projects that are being disregarded.
There are two methods to add time in Hubstaff: You can construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log your hours since you likely did with pencil and paper through the analog era of time tracking. Essentially, you work your change, you add the time to your own timesheet, and you also sign off on it. This is a fairly standard method of tracking time. Unfortunately, because Hubstaff doesn’t let you add future time, you can not use the platform as a shift organizer. Administrators can allow users manually edit formerly submitted timesheets, and they’re able to force users to need a motive to ensure they’re actually adding hours they worked. Admins can also set the system up to let users to begin tracking time should they have not clocked into the machine in a while.
The second, and most bothersome, way of tracking time in Hubstaff is using the stopwatch feature. In each solution we analyzed, this element can be found within the boundaries of your web browserevery solution that is, except for Hubstaff. With Hubstaff, you are expected to download an native desktop application that lives within another window. In it, you can choose your project, press Start, along with your own timer will begin counting. When you are done, your activity and your screenshots will be transmitted to the principal hub. The native program is going to take a photo at random periods of up to 3 shots per hour based on how frequently the admin wants to spy on employees. Screenshots can be partly blurred to not record sensitive information on every grab, but a lot of the display is left unsullied that you’ll still get a sense of if the display is on work-related or play-related content. This is an annoyingly complicated and complicated way to manually track time, particularly if you’re jumping from task to task throughout the day. Hubstaff must find a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is exactly the same as it is on the desktop program. The mobile programs let admins monitor motions via GPS tracking. This provides you an summary of how much movement was performed by your worker by capturing location information at different stages.
The Schedules tab lets you assign times and dates for workers to work. You can set a minimum number of hours to operate, a lunch break duration, and you can allow it to be a recurring shift. The program’s reporting applications is horribly basic: You’ll get access to weekly, daily, project, and member view reports as well as a”habit” report that allows you filter information from the above reports. When compared to the PM options within this course, Hubstaff’s reporting is utterly embarrassing so, if your goal is to learn and evolve according to when and how your employees handle time, you would be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and budget limitations. Invoices are automatically calculated and created depending on the time each employee worked, as well as their related pay rate. It is possible to set up automatic citizenship through PayPal, which lets you automate payments based on time tracked within the tool. Keep in mind: Consumers do not need to send time through for approval, so automatic payments will be made whether workers were right or wrong about the amount of hours they worked. There’s not any reminder for managers to double-check each timesheet ahead of automatic payments move out thus, if you are concerned about making false payments, then it is possible to set PayPal payments to guide. Office Productivity Tools Examples
Price And Options
Hubstaff has been constructed to provide you with Big Brother-level oversight into when employees are working, what they’re doing while they work, and what you need to pay them when the job is done. The Basic $5-per-month plan gives you access to easy time monitoring tools, a worker payment schedule supervisor, 24/7 support, and user settings which may be handled on an employee-by-employee basis. Moreover, this program enables you to keep tabs on whether or not your employees are operating by letting you document screenshots while they function as well as monitor mouse and keyboard action during changes. Of the five tools we analyzed, Hubstaff is the only tool that provided this level of insight into the way that workers are progressing. Although keyboard and screen tracking are helpful (albeit over-reaching) attributes for a shift monitor, Hubstaff’s implementation leaves much to be desired (more on this later).
The 9-per-user-per-month Premium program includes everything you’ll find in the fundamental plan, but you will also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party software. The Premium bundle also has a lightweight schedulingtool that provides administrators the capability to assign changes and delegate tasks from inside the console. Premium customers can also use the tool to make invoices and create PayPal payments automatically. Customers that pay yearly will get two months free (for both price tiers).
Compared to TSheets, its closest competition in our roundup, Hubstaff is fairly priced, particularly given the extra monitoring features that are unavailable in competitive resources. TSheets supplies a fundamental free account, as well as a $4-per-user-per-month accounts that costs a $16 base fee per month for groups who have fewer than 100 users, and an $80 foundation fee monthly for groups with over 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in these hulky PM solutions, then you’ll want to pony up a little more cash. Mavenlink’s cheapest plan that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of users (that is a pretty good deal if you need all the extra PM features). Wrike’s lowest time tracking plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original overview of Hubstaff, the company has released a significant upgrade in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a internet timer, fleshing out reporting options, and adding activity levels and monitor monitoring. We’ll be analyzing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do a very good job allowing for deeper shift supervision. By way of example, Hubstaff does not allow advanced monitoring. If you operate a trucking company and you’re less concerned about the number of hours a trucker drove than the distance driven, then there is no way to handle that in Hubstaff. Users can add notes to an empty text field, but that information won’t be mixed into accounts. This means you can not use it to find out about who is functioning, how they’re working, and what they’re generating (other than the amount of hours monitored ). TSheets not only provides you this choice, it gives you the ability to create six additional customizable advanced monitoring fields. You can also put in a question for every single clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the consumer to reply to the queries at the close of every shift or they will not have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the tool does not permit for IP address restrictions, so your employees can say they’re working from the office but they could actually be operating from a cruise ship in the Bahamas (unless they’re using the cell app to track time). This is a standard feature that’s available in virtually every other tool we analyzed. Hubstaff also does not enable admins to require users to snap a photo if they report to work. I suppose it is overkill to make somebody take a selfie before you start recording their display and tracking their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, particularly if you’re tracking tasks done outside of a computer, such as electronic, construction, or amusement work). The software also doesn’t let users clock via a telephone call, which is a component TSheets along with other service providers make readily available for employees who don’t have a smartphone.
Tracking Employee Work
We have touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. However, the platform also has a lot of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and program tracking, GPS and location monitoring, and activity screenshots.
As soon as you place your users and they download the timer program onto their server, the desktop program not only tracks time but will take screenshots randomly or at custom intervals, for example three screenshots each minute. This applies not just to the user’s most important display but any attached monitors as well. Hubstaff does not log keys however, it does monitor the action provided via the mouse and computer keyboard, giving employers a calculation of just how active the employee is. This info all winds up on the Hubstaff dashboard in the Activity tab. This is where you can then select a user from the drop-down menu to see their screenshots correlated with activity data.
If it comes to application and URL monitoring, Hubstaff goes beyond simply tracking time to see what websites and programs a worker visited or opened and how long they had been there. The Reports section can subsequently run custom queries on vectors like program usage mapped against time and activity. Hubstaff incorporates with job and task management tools such as Asana and Trello to filter reports by particular tasks or projects to track productivity.
One unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile app. While the mobile app can not take screenshots or capture mobile app and website activity, it allows you to track and log location for employees working in the area. While the thickness of tracking data and surveillance features can’t step up to a powerhouse tool for example Teramind, our Editors’ Choice for worker tracking, Hubstaff has a helpful selection of attributes for employers that want a bit more oversight. Office Productivity Tools Examples
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about monitoring employee behaviour while on the clockthen there is no better program accessible than Hubstaff. You will have the ability to log screenshots, monitor keystroke volume, and route moves via GPS tracking.
Unfortunately, if you’re looking for a platform that goes the extra mile to allow customization, atypical data entry, or even a much more advanced reporting structure, then Hubstaff will not be right for you. Additionally, should you choose another program, your employees will thank you for not needing them to download a secondary program for monitoring time–especially when you consider that every other instrument we reviewed makes this possible within the boundaries of their online UI. Office Productivity Tools Examples