Intro Offline Time
When picking a time monitoring tool, it is important to comprehend the various types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all feature powerful time monitoring features for professional services businesses. However, the time tracking features in these tools are available only as part of larger project management (PM) suites. Because of this, you’re paying much more money for things like file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you’ll discover pure play time tracking tools such as Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Offline Time
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar that leaves plenty of room around the side of your display for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which provides you an overview of the number of hours your employees have worked that day and the number of hours they have worked over the previous seven days. You will also see a list of each member, their most recent jobs, and how busy they have been over the past week. This is a solid PM data visualization which allows you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects which are becoming more than enough attention and projects that are being neglected.
There are two ways to put in time in Hubstaff: You are able to build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log your hours as you probably did with pen and paper through the analog age of time tracking. Essentially, you work your change, you add time to your timesheet, and you also sign off on it. This is a pretty standard procedure of monitoring time. Unfortunately, because Hubstaff doesn’t let you add future time, you can not use the platform as a shift planner. Administrators can allow users manually edit formerly submitted timesheets, and they can induce users to need a reason to guarantee they’re actually adding hours they worked. Admins can also set the system up to let users to start tracking time should they haven’t clocked to the system in a while.
The second, and most frustrating, way of tracking moment in Hubstaff is using the stopwatch feature. In each solution we tested, this component is available within the confines of your web browserevery solution that’s, except for Hubstaff. With Hubstaff, you are expected to download an native desktop application that lives within a separate window. In it, you can choose your job, press Start, and your timer will begin counting. When you are done, your action and your screenshots will be transmitted to the principal hub. The native program will take a picture at random intervals of up to three shots per hour depending on how frequently the admin wants to spy on employees. Screenshots can be partially fuzzy not to record sensitive information on every catch, but enough of this display is left unsullied you’ll still get a sense of if the display is really on work-related or play-related content. This can be an annoyingly complex and complicated way to manually track time, especially if you’re jumping from task to task through the day. Hubstaff must discover a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is precisely the same as it’s on the desktop app. The mobile programs let admins monitor movements via GPS tracking. This gives you an overview of how much movement was performed by your worker by capturing location information at different stages.
The Schedules tab enables you to assign dates and times for workers to do the job. You can put a minimum number of hours to work, a lunch break duration, and you’ll be able to allow it to be a recurring shift. The program’s reporting applications is terribly basic: You will receive access to weekly, daily, job, and penis view reports in addition to a”habit” report that allows you filter data from the above reports. When compared to the PM solutions in this course, Hubstaff’s reporting is downright embarrassing so, if your goal is to understand and evolve according to when and how your employees manage time, you would be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have reached weekly staffing and budget limits. Invoices are automatically calculated and created depending on the time each worker worked, in addition to their related pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time tracked inside the application. Remember: Users don’t need to send time for acceptance, so automatic payments will be made whether employees were wrong or right about the number of hours they worked. There’s no reminder for supervisors to double-check every timesheet ahead of automatic payments go out thus, if you’re worried about making bogus payments, then you can place PayPal payments to guide. Offline Time
Cost And Options
Hubstaff has been constructed to give you Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you really need to pay them as soon as the job is done. The Basic $5-per-month plan provides you access to simple time tracking tools, a worker payment schedule supervisor, 24/7 support, and user preferences that can be managed in an employee-by-employee basis. Moreover, this plan lets you keep tabs on whether or not your employees are operating by allowing you record screenshots while they function as well as monitor keyboard and mouse activity during changes. Of the five tools we tested, Hubstaff is the only instrument which offered this level of insight into the way that workers are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium plan includes all you’ll find in the fundamental plan, but you will also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party applications. The Premium package also has a lightweight schedulingtool that provides administrators the capability to assign changes and delegate tasks from inside the console. Premium clients may also use the tool to make invoices and create PayPal payments mechanically. Clients that pay annually will get two months free (for both price tiers).
In comparison to TSheets, its closest competition in our roundup, Hubstaff is reasonably priced, particularly given the added monitoring features that are unavailable in competitive tools. TSheets offers a basic free accounts, as well as a $4-per-user-per-month account that charges a $16 base fee a month for groups with fewer than 100 users, and an $80 foundation fee monthly for teams with over a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even in Hubstaff’s Premium degree.
If you are more interested in those hulky PM solutions, then you will need to pony up a little more cash. Mavenlink’s cheapest program that includes time monitoring costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an infinite number of consumers (which is a pretty solid deal if you want all of the excess PM attributes ). Wrike’s lowest time tracking plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first review of Hubstaff, the company has released a major update in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a web timer, fleshing out coverage options, and adding activity levels and screen tracking. We’ll be testing these features shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff does not do an excellent job allowing for deeper shift oversight. By way of example, Hubstaff does not allow advanced tracking. If you run a trucking business and you are less concerned about the number of hours each trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users may add notes to a empty text field, but that information will not be blended into reports. As a consequence, that you can not use it to find out about who’s working, how they are functioning, and what they are producing (other than the number of hours monitored ). TSheets not only provides you this choice, it gives you the ability to create six extra customizable advanced monitoring fields. You can also put in a query for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the user to respond to the questions at the end of every shift or else they won’t be able to clock out.
As hardcore as Hubstaff is all about monitoring work, the tool doesn’t permit for IP address limitations, so your employees can say they’re working from the office but they can actually be operating from a cruise boat in the Bahamas (unless they are using the cell app to monitor time). This is a normal feature that’s available in almost every other instrument we tested. Hubstaff also does not enable admins to require users to snap a photograph if they report to work. I suppose it is overkill to generate someone take a selfie before you start recording their display and monitoring their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, particularly if you’re tracking tasks done out of a computer, such as electronic, building, or entertainment work). The program also doesn’t let users clock via a telephone call, which can be an element TSheets along with other service providers make available for workers who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how some of Hubstaff’s more Big Brother-like features factor into time tracking. However, the platform also offers many of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and application tracking, GPS and location tracking, and activity screenshots.
As soon as you place your users and they download the timer app onto their server, the desktop app not only tracks time but will require screenshots randomly or in custom intervals, for example three screenshots per minute. This applies not only to the user’s main screen but any attached monitors too. Hubstaff doesn’t log keys but it does monitor the activity provided via the mouse and computer keyboard, giving companies a calculation of how active the worker is. This info all winds up around the Hubstaff dashboard from the Task tab. This is where you can then select a user in the drop-down menu to view their screenshots connected with action data.
If it comes to program and URL monitoring, Hubstaff goes beyond simply tracking time to see what websites and apps a worker visited or opened and how long they had been there. The Reports module may subsequently run custom questions on vectors such as app usage mapped against time and action. Hubstaff integrates with project and task management tools like Asana and Trello to filter reports from particular tasks or projects to track productivity.
One unique employee monitoring feature supplied is GPS location monitoring through Hubstaff’s mobile program. While the mobile app can not take screenshots or capture mobile app and site activity, it lets you track and log place for employees working in the area. While the thickness of tracking surveillance and data features can’t measure up to a grid application for example Teramind, our Editors’ Choice for employee monitoring, Hubstaff has a useful choice of attributes for companies that want a little more oversight. Offline Time
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you’re diligent about monitoring employee behaviour while on the clock, then there’s no better software available than Hubstaff. You will have the ability to log screenshots, monitor keystroke volume, and path movements via GPS monitoring.
Regrettably, if you’re trying to find a platform that goes the extra mile to allow customization, atypical data entry, or a more advanced reporting structure, then Hubstaff won’t be perfect for you. In addition, should you opt for another system, your employees will thank you for not needing them to download a secondary program for monitoring time–particularly once you consider that every other instrument we examined makes this potential within the boundaries of their web-based UI. Offline Time