Intro Online Time Management Software
When picking a time monitoring tool, it’s important to understand the many different kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services businesses. However, the time monitoring features in such tools are available only as part of larger project management (PM) suites. As a result, you are paying a lot more money for things such as file storage, in-app discussion, progress reports, and change administration. On the opposite end of the spectrum, you’ll find pure play time monitoring tools such as Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Online Time Management Software
Characteristics and Usage
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar which leaves plenty of room on the right-hand side of your screen for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which gives you an summary of the number of hours your employees have worked that day and how many hours they’ve worked over the previous seven days. You’ll also find a list of each member, their latest jobs, and how active they have been over the last week. This is a solid PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to attention projects that are becoming more than sufficient attention and projects that are being neglected.
There are two methods to put in time in Hubstaff: You can build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet feature, you log in your hours as you likely did with pencil and paper during the analog era of time monitoring. Basically, if you work your shift, you add the time to your own timesheet, and you sign off on it. This is a pretty standard procedure of tracking time. Regrettably, because Hubstaff does not allow you to add future time, you can’t use the platform for a shift planner. Administrators can let users manually edit formerly submitted timesheets, and they can force users to require a reason to guarantee they’re actually adding hours they worked. Admins may also set the system up to remind users to begin tracking time if they have not clocked to the system in a little while.
The second, and most bothersome, way of tracking moment in Hubstaff is using the stopwatch feature. In each solution we tested, this component can be found within the boundaries of your web browser–every alternative that is, except for Hubstaff. With Hubstaff, you are expected to download a native desktop application that resides within another window. In it, you can select your job, press Start, along with your own timer will start counting. When you are done, your activity and your screenshots will be sent to the principal hub. The native program is going to take a picture at random periods of up to 3 shots per hour based on how frequently the admin wants to spy on workers. Screenshots can be partially blurred to not capture sensitive information on each catch, but a lot of the display is left unsullied that you’ll still get a feeling of if the screen is really on work-related or play-related content. This is an annoyingly complicated and complicated way to manually monitor time, especially if you’re jumping from task to task throughout the day. Hubstaff must find a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop app. The mobile apps let admins monitor movements via GPS monitoring. This gives you an overview of how much movement was done by your employee by capturing location information at different stages.
The Schedules tab enables you to assign dates and times for employees to do the job. It is possible to put a minimum number of hours to work, a lunch break duration, and you can make it a recurring shift. The tool’s reporting software is horribly basic: You’ll receive access to weekly, daily, project, and penis view reports as well as a”custom” report which allows you filter data from the above reports. When compared to the PM solutions within this course, Hubstaff’s coverage is downright embarrassing consequently, if your goal is to learn and evolve based on when and how your employees manage time, you’d be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and funding limits. Invoices are automatically calculated and created depending on the time each worker worked, as well as their associated pay rate. It is possible to set up automatic payroll through PayPal, which enables you to automate payments based on time tracked inside the tool. Keep in mind: Users do not need to send time through for acceptance, so automatic payments will be made whether employees were wrong or right concerning the amount of hours they worked. There’s no reminder for supervisors to double-check each timesheet ahead of automatic payments move out thus, if you’re concerned about making bogus payments, then you can place PayPal payments to guide. Online Time Management Software
Price And Options
Hubstaff has been constructed to provide you with Big Brother-level oversight into when workers are working, what they are doing while they work, and what you really need to cover them as soon as the job is finished. The Fundamental $5-per-month program provides you access to simple time tracking tools, a worker payment program supervisor, 24/7 support, and user preferences that may be handled in an employee-by-employee basis. Moreover, this plan lets you keep track of whether or not your employees are working by allowing you record screenshots while they function in addition to monitor keyboard and mouse activity during shifts. Of the five tools we analyzed, Hubstaff is the only instrument which provided this amount of insight into how employees are progressing. Although keyboard and screen monitoring are helpful (albeit over-reaching) attributes for a shift monitor, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium program includes all you’ll find in the fundamental plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party software. The Premium bundle also has a lightweight schedulingtool that gives administrators the capability to assign shifts and delegate tasks from within the console. Premium customers can also use the tool to create invoices and make PayPal payments automatically. Customers that pay annually will get two months free (for both cost tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is reasonably priced, especially given the added tracking features that are unavailable in competitive tools. TSheets offers a fundamental free accounts, as well as a $4-per-user-per-month account that costs a $16 base fee a month for groups who have fewer than 100 users, and a $80 foundation fee monthly for teams with over a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more expensive than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in those hulky PM solutions, then you’ll want to pony up a little more money. Mavenlink’s cheapest program that includes time tracking costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an infinite number of users (which is a fairly good deal if you want all of the excess PM attributes ). Wrike’s cheapest time tracking plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original overview of Hubstaff, the business has released a major upgrade in late 2018 that specifically addressed specific feature flaws or omissions, including adding a web timer, fleshing out coverage choices, and adding activity levels and screen tracking. We’ll be testing these attributes shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do a very good job allowing for deeper shift oversight. By way of instance, Hubstaff does not allow advanced monitoring. If you run a trucking company and you’re less concerned about the number of hours a trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users can add notes to a empty text field, but that data won’t be mixed into accounts. This means you can’t use it to learn about who is working, how they are functioning, and what they are generating (aside from the number of hours tracked). TSheets not only gives you this choice, it provides you the ability to create six extra customizable advanced tracking fields. You might also add a query for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the user to respond to the questions at the close of every shift or else they won’t be able to clock out.
As hardcore as Hubstaff is all about tracking work, the application doesn’t allow for IP address limitations, so your workers can say they’re working from the office but they could actually be working from a cruise ship in the Bahamas (unless they are using the cell app to track time). This is a standard feature that’s available in virtually every other tool we analyzed. Hubstaff also does not enable admins to need users to snap a photograph if they report to work. I suppose it is overkill to make someone take a selfie right before you get started recording their display and tracking their keystrokes, but TSheets enables you to set this as a necessity (which makes sense, particularly if you’re monitoring tasks done outside of a computer, like electronic, construction, or amusement work). The program also doesn’t allow users clock in via a phone call, which is an element TSheets along with other service providers make readily available for employees who don’t have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like attributes factor into time monitoring. But the platform also has many of the hallmarks of worker monitoring tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and application tracking, GPS and location tracking, and activity screenshots.
Once you place your customers and they download the timer app onto their machine, the desktop app not only tracks time but will take screenshots randomly or at custom intervals, for example three screenshots per minute. This applies not only to the user’s main display but any attached monitors too. Hubstaff does not log keys however, it will monitor the activity provided through the mouse and computer keyboard, giving employers a calculation of just how busy the employee is. This info all winds up on the Hubstaff dashboard in the Task tab. This is where you can then pick a user from the drop-down menu to view their screenshots connected with activity data.
When it comes to program and URL monitoring, Hubstaff goes beyond simply tracking time to see what websites and apps a worker visited or opened and how long they were there. The Reports module may then run custom questions on vectors like program usage mapped against time and action. Hubstaff incorporates with project and task management tools like Asana and Trello to filter reports by particular tasks or projects to track productivity.
1 unique employee monitoring feature offered is GPS location monitoring through Hubstaff’s mobile program. While the mobile app can’t take screenshots or capture mobile app and site activity, it allows you to track and log location for employees working in the area. While the thickness of tracking surveillance and data features can’t measure up to a powerhouse tool for example Teramind, our Editors’ Choice for worker monitoring, Hubstaff includes a useful choice of features for employers that want a bit more oversight. Online Time Management Software
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about tracking employee behaviour while on the clockthen there is no better program accessible than Hubstaff. You’ll be able to log screenshots, track keystroke volume, and path moves via GPS tracking.
Unfortunately, if you’re trying to find a platform that goes the extra mile to allow customization, atypical information entry, or even a more advanced reporting arrangement, then Hubstaff will not be perfect for you. In addition, should you opt for another program, your employees will thank you for not requiring them to download a secondary app for tracking time–particularly once you consider that every other instrument we reviewed makes this possible within the confines of their online UI. Online Time Management Software