Introduction Online Time Tracking System
When picking a time monitoring tool, it’s important to comprehend the various kinds of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services companies. On the other hand, the time tracking features in these tools are available only as part of larger project management (PM) suites. Because of this, you are paying a lot more cash for things such as file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you’ll discover pure play time tracking tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Online Time Tracking System
Attributes and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar which leaves lots of room on the right-hand side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an overview of the number of hours your employees have worked this day and the number of hours they have worked over the past seven days. You will also find a list of every member, their most recent jobs, and how busy they’ve been over the last week. This is a strong PM data visualization which lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to focus projects that are becoming more than sufficient attention and jobs that are being disregarded.
There are two methods to add time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log your hours since you probably did with pen and paper during the analog age of time monitoring. Essentially, you work your change, you add time to your own timesheet, and you sign off on it. This is a pretty standard procedure of monitoring time. Regrettably, because Hubstaff doesn’t allow you to add future time, you can not use the platform as a shift planner. Administrators can allow users manually edit previously submitted timesheets, and they can force users to need a reason to ensure they’re really adding hours that they worked. Admins may also set up the system to let users to begin tracking time if they haven’t clocked to the machine in a while.
The second, and most frustrating, way of tracking moment in Hubstaff is by using the stopwatch feature. In each solution we analyzed, this component can be found within the boundaries of your web browser–every solution that is, except for Hubstaff. With Hubstaff, you are expected to download an native desktop application that resides within a separate window. In it, you can select your job, press Start, and your own timer will begin counting. When you are done, your action and your screenshots will be sent to the principal hub. The native program is going to take a photo at random periods of up to 3 shots per hour based on how often the admin wants to spy on employees. Screenshots can be partially blurred to not record sensitive information on every grab, but enough of the screen is left unsullied you’ll still get a feeling of if the display is on work-related or play-related content. This can be an annoyingly complicated and convoluted means to manually track time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop program. The mobile apps let admins monitor movements via GPS monitoring. This provides you an summary of just how much motion was performed by your employee by capturing location information at different stages.
The Schedules tab enables you to assign times and dates for workers to work. It is possible to set a minimum number of hours to operate, a lunch break duration, and you’ll be able to make it a recurring change. The program’s reporting applications is terribly basic: You will receive access to weekly, daily, job, and member view reports as well as a”custom” report which lets you filter data from the aforementioned reports. When compared to the PM solutions in this course, Hubstaff’s reporting is downright embarrassing so, if your target is to learn and evolve based on when and how your employees manage time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have reached weekly staffing and funding limitations. Invoices are automatically calculated and made based on the time each employee worked, in addition to their associated pay rate. You can set up automatic citizenship through PayPal, which lets you automate payments based on time tracked inside the application. Keep in mind: Users do not need to send time for approval, so automatic payments will be made whether workers were wrong or right concerning the number of hours that they worked. There is no reminder for supervisors to double-check each timesheet before automatic payments go out so, if you are concerned about making bogus payments, then you can place PayPal payments to guide. Online Time Tracking System
Cost And Options
Hubstaff was built to give you Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you need to pay them as soon as the work is finished. The Fundamental $5-per-month plan gives you access to simple time tracking tools, a worker payment schedule supervisor, 24/7 support, and user settings that may be handled on an employee-by-employee basis. Moreover, this plan enables you to keep track of whether or not your employees are operating by allowing you document screenshots while they work as well as monitor keyboard and mouse action during changes. Of the five tools we analyzed, Hubstaff is the only instrument which offered this level of insight into how employees are progressing. Although keyboard and screen monitoring are helpful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium plan includes all you’ll find in the Basic plan, but you will also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party applications. The Premium bundle also comes with a lightweight schedulingtool that provides administrators the power to assign shifts and delegate tasks from within the console. Premium clients can also use the application to make invoices and create PayPal payments automatically. Customers that pay annually will receive two months free (for both cost tiers).
Compared to TSheets, its nearest competition in our roundup, Hubstaff is fairly priced, especially given the added monitoring features that are unavailable in competitive resources. TSheets supplies a fundamental free account, as well as a $4-per-user-per-month account that charges a $16 base fee per month for teams who have fewer than 100 users, along with a $80 foundation fee per month for teams with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets slightly more expensive than Hubstaff, even in Hubstaff’s Premium degree.
If you’re more interested in those hulky PM alternatives, then you’ll need to pony up a little more money. Mavenlink’s cheapest plan that includes time monitoring costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of consumers (which is a pretty solid deal if you want all the excess PM features). Wrike’s cheapest time tracking plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first overview of Hubstaff, the business has released a major update in late 2018 that specifically addressed certain feature flaws or omissions, including adding a web timer, fleshing out coverage choices, and adding activity levels and monitor tracking. We’ll be testing these attributes shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff does not do an excellent job allowing for deeper change oversight. By way of instance, Hubstaff doesn’t allow advanced tracking. If you run a trucking company and you’re less concerned about how many hours each trucker drove than the distance driven, then there is no way to handle this in Hubstaff. Users may add notes to a empty text area, but that information will not be blended into accounts. As a consequence, you can’t use it to find out about who’s functioning, how they are functioning, and what they’re producing (other than the amount of hours monitored ). TSheets not only provides you this choice, it gives you the ability to make six extra customizable advanced tracking fields. You might also put in a query for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the consumer to respond to the queries at the close of each change or they will not have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the application doesn’t permit for IP address restrictions, which means your workers can say they’re working from the office but they can actually be operating from a cruise boat in the Bahamas (unless they’re using the cell program to track time). This is a standard feature that’s available in almost every other instrument we analyzed. Hubstaff also doesn’t enable admins to need users to snap a photograph if they report to work. I suppose it’s overkill to make somebody take a selfie before you get started recording their display and tracking their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, particularly if you’re tracking tasks done outside of a computer, like electronic, building, or entertainment work). The program also does not let users clock via a phone call, which can be an element TSheets and other service providers make readily available for workers who don’t have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time tracking. However, the platform also has a lot of the hallmarks of employee monitoring tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and program tracking, GPS and place monitoring, and action screenshots.
Once you set your users and they download the timer program onto their server, the desktop app not only tracks time but will take screenshots randomly or in custom intervals, for example three screenshots per minute. This applies not just to the user’s main display but any connected monitors too. Hubstaff doesn’t log keys however, it does track the action provided via the mouse and keyboard, providing companies a calculation of just how active the worker is. This info all winds up around the Hubstaff dashboard in the Activity tab. This is where you can then pick an individual in the drop-down menu to see their screenshots connected with action data.
When it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to see what sites and programs an employee visited or opened and how long they had been there. The Reports section may then run custom questions on vectors such as app usage mapped against time and action. Hubstaff incorporates with project and task management tools like Asana and Trello to filter reports from particular projects or tasks to track productivity.
1 unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile program. While the cellular app can’t take screenshots or capture mobile app and website activity, it lets you track and log place for workers working in the area. While the depth of monitoring surveillance and data features can’t measure up to a grid application such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff has a useful selection of attributes for companies that want a little more oversight. Online Time Tracking System
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about monitoring employee behavior while on the clockthen there is no better program available than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and route moves via GPS monitoring.
Unfortunately, if you’re looking for a platform that goes the extra mile to allow customization, irregular data entry, or a more sophisticated reporting arrangement, then Hubstaff won’t be perfect for you. Additionally, should you choose a different system, your employees will thank you for not requiring them to download a secondary app for monitoring time–particularly once you consider that every other instrument we examined makes this possible within the confines of their online UI. Online Time Tracking System