Introduction Online Timekeeping Free
When picking a time monitoring tool, it is important to understand the many different types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature robust time tracking features for professional services companies. However, the time monitoring features in such tools are available only as part of bigger project management (PM) suites. As a result, you’re paying a lot more cash for things like file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you will discover pure play time tracking tools like Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Online Timekeeping Free
Characteristics and Utilization
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar that leaves lots of room around the right-hand side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an summary of how many hours your employees have worked this day and how many hours they’ve worked over the past seven days. You’ll also find a list of every member, their latest jobs, and how busy they have been over the last week. This is a strong PM data visualization which allows you immediately differentiate between workhorses and do-nothings, and it immediately calls to focus projects which are getting more than enough attention and projects that are being disregarded.
There are two ways to put in time in Hubstaff: You are able to build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log your hours since you likely did with pen and paper through the analog era of time tracking. Essentially, you work your shift, you add time to your own timesheet, and you sign off on it. This is a fairly standard procedure of tracking time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can’t use the platform for a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they’re able to induce users to require a reason to guarantee they’re actually adding hours that they worked. Admins can also set the system up to remind users to begin tracking time should they haven’t clocked into the system in a little while.
The second, and most bothersome, way of tracking moment in Hubstaff is using the stopwatch feature. In every solution we tested, this component can be found within the confines of your web browser–every solution that’s, except for Hubstaff. With Hubstaff, you’re required to download an native desktop application that lives within another window. In it, you can select your project, press Start, along with your timer will start counting. When you are done, your action and your screenshots will be sent to the principal hub. The native app is going to take a picture at random periods of up to 3 shots per hour based on how frequently the admin wants to spy on employees. Screenshots can be partially blurred not to capture sensitive information on each grab, but a lot of the display is left unsullied that you’ll still get a feeling of whether the screen is really on work-related or play-related content. This can be an annoyingly complicated and convoluted way to manually track time, especially if you’re jumping from task to task through the day. Hubstaff must discover a way to bring the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is exactly the same as it is on the desktop app. The mobile apps let admins monitor motions via GPS monitoring. This provides you an overview of just how much movement was performed by your employee by capturing location information at distinct stages.
The Schedules tab enables you to assign dates and times for workers to work. You can set a minimum number of hours to work, a lunch break interval, and you can make it a recurring shift. The program’s reporting software is horribly basic: You will get access to weekly, daily, project, and member view reports as well as a”custom” report which allows you filter information from the aforementioned reports. In comparison to the PM solutions in this course, Hubstaff’s reporting is downright embarrassing so, if your target is to understand and evolve according to if and how your employees handle time, you’d be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have reached weekly staffing and budget limits. Invoices are automatically calculated and created depending on the time each worker worked, as well as his or her associated pay rate. It is possible to set up automatic payroll through PayPal, which enables you to automate payments based on time monitored within the tool. Keep in mind: Users don’t have to send time for approval, so automatic payments will be made whether workers were wrong or right about the amount of hours they worked. There’s no reminder for managers to double-check each timesheet ahead of automatic payments move out so, if you are concerned about making bogus payments, then you can place PayPal payments to manual. Online Timekeeping Free
Price And Options
Hubstaff was constructed to give you Big Brother-level oversight into when workers are working, what they’re doing while they work, and what you really need to cover them as soon as the work is finished. The Basic $5-per-month program gives you access to easy time tracking tools, a worker payment program supervisor, 24/7 support, and user preferences that can be managed on an employee-by-employee basis. Moreover, this plan enables you to keep tabs on whether your employees are operating by letting you document screenshots while they function in addition to monitor keyboard and mouse action during changes. Of the five tools we analyzed, Hubstaff is the only tool that offered this amount of insight into the way that workers are progressing. Although screen and keyboard monitoring are useful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be desired (more about this later).
The $9-per-user-per-month Premium program includes everything you’ll find in the Basic program, but you will also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party applications. The Premium package also has a lightweight schedulingtool that provides administrators the power to assign shifts and assign tasks from within the console. Premium customers may also use the tool to create invoices and create PayPal payments automatically. Clients that pay annually will get two months free (for both cost tiers).
Compared to TSheets, its nearest competition in our roundup, Hubstaff is fairly priced, especially given the added monitoring features that are unavailable in competitive resources. TSheets supplies a basic free accounts, as well as a $4-per-user-per-month account that charges a $16 base fee per month for teams with fewer than 100 users, and an $80 base fee per month for teams with more than 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium level.
If you’re more interested in those hulky PM solutions, then you will want to pony up a little more money. Mavenlink’s cheapest plan that includes time monitoring costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of consumers (which is a pretty solid deal if you need all of the excess PM attributes ). Wrike’s cheapest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the business has released a major upgrade in late 2018 that specifically addressed specific feature flaws or omissions, such as adding a web timer, fleshing out reporting choices, and adding activity levels and screen monitoring. We are going to be testing these attributes shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do a very good job allowing for deeper change supervision. For example, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking company and you’re less concerned about how many hours a trucker drove than the distance driven, then there’s no way to handle that in Hubstaff. Users may add notes to a empty text area, but that information won’t be blended into reports. This means that you can’t use it to find out about who’s functioning, how they’re working, and what they are generating (other than the number of hours tracked). TSheets not only provides you this choice, it provides you the ability to create six additional customizable advanced tracking fields. You might also add a query for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the user to reply to the questions at the end of every shift or else they won’t have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the application doesn’t allow for IP address restrictions, so your employees can say they are working from the office but they can actually be working from a cruise ship in the Bahamas (unless they’re using the cell program to track time). This is a normal feature that’s available in almost every other tool we tested. Hubstaff also does not enable admins to need users to snap a photo when they report to work. I suppose it’s overkill to generate someone take a selfie right before you get started recording their screen and monitoring their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, especially if you’re monitoring tasks done out of a computer, such as retail, building, or amusement work). The software also does not let users clock in via a telephone call, which can be a component TSheets and other service providers make readily available for employees who don’t have a smartphone.
Monitoring Employee Work
We’ve touched on how some of Hubstaff’s more Big Brother-like features factor into time tracking. But the platform also has a lot of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and application tracking, GPS and place tracking, and action screenshots.
As soon as you set your users and they download the timer program onto their server, the desktop program not only tracks time but will take screenshots randomly or in custom intervals, for example three screenshots each minute. This applies not just to the user’s main display but any connected monitors too. Hubstaff doesn’t log keys but it does track the action provided via the mouse and keyboard, providing companies a calculation of how busy the worker is. This data all winds up on the Hubstaff dashboard in the Activity tab. This is where you can then pick a user in the drop-down menu to see their screenshots correlated with action data.
If it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to see what sites and apps a worker visited or opened and how long they had been there. The Reports module can subsequently run custom queries on vectors such as app usage mapped against time and action. Hubstaff incorporates with project and task management tools like Asana and Trello to filter reports by particular tasks or projects to monitor productivity.
One unique employee tracking feature supplied is GPS location monitoring through Hubstaff’s mobile program. While the mobile app can not take screenshots or catch mobile app and site activity, it lets you track and log place for employees working in the area. While the thickness of monitoring surveillance and data features can not step up to a powerhouse tool such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff includes a helpful choice of attributes for companies that want a little more oversight. Online Timekeeping Free
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you are diligent about monitoring employee behaviour while on the clock, then there is no better program available than Hubstaff. You’ll be able to log screenshots, track keystroke volume, and path movements via GPS monitoring.
Unfortunately, if you’re looking for a platform that goes the excess mile to enable customization, irregular data entry, or even a more sophisticated reporting structure, then Hubstaff will not be perfect for you. In addition, in case you opt for a different program, your employees will thank you for not requiring them to download a secondary program for tracking time–especially when you consider that every other tool we reviewed makes this potential within the confines of their online UI. Online Timekeeping Free