Intro Online Timekeeping Software
When picking a time tracking tool, it’s important to understand the many different types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all feature robust time tracking features for professional services businesses. On the other hand, the time tracking features in such tools are available only as part of bigger project management (PM) suites. As a result, you are paying a lot more money for things such as file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you’ll discover pure play time tracking tools like Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Online Timekeeping Software
Characteristics and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar which leaves lots of room on the side of your display for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which gives you an overview of how many hours your employees have worked this day and how many hours they have worked over the previous seven days. You will also find a list of each member, their latest tasks, and how busy they’ve been over the past week. This is a strong PM data visualization that lets you instantly differentiate between workhorses and do-nothings, and it instantly calls to attention projects which are becoming more than sufficient attention and jobs that are being neglected.
There are two ways to add time in Hubstaff: You are able to construct manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log your hours since you probably did with pen and paper through the analog age of time tracking. Basically, if you work your change, you add time to your own timesheet, and you also sign off on it. This is a pretty standard method of tracking time. Unfortunately, because Hubstaff does not allow you to add future time, you can not use the platform as a shift planner. Administrators can let users manually edit formerly submitted timesheets, and they’re able to induce users to require a motive to ensure they’re actually adding hours they worked. Admins may also set up the system to remind users to start tracking time if they haven’t clocked into the machine in a little while.
The next, and most bothersome, way of monitoring moment in Hubstaff is by using the stopwatch feature. In every solution we analyzed, this element is available within the confines of your web browser–every solution that is, except for Hubstaff. With Hubstaff, you’re required to download a native desktop application that resides within a separate window. In it, you can choose your project, press Start, along with your timer will begin counting. When you are done, your action and your screenshots will be transmitted to the main hub. The native app will take a photo at random periods of up to three shots per hour depending on how frequently the admin wants to spy on workers. Screenshots can be partially blurred to not record sensitive information on each grab, but enough of this screen is left unsullied you’ll still get a feeling of if the screen is really on work-related or play-related content. This is an annoyingly complicated and complicated means to manually track time, particularly if you’re jumping from task to task throughout the day. Hubstaff must find a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop app. The mobile programs let admins monitor motions via GPS tracking. This gives you an summary of just how much motion was done by your employee by capturing location information at different stages.
The Schedules tab enables you to assign dates and times for workers to work. It is possible to put a minimum number of hours to work, a lunch break interval, and you can make it a recurring change. The program’s reporting software is horribly basic: You’ll receive access to weekly, daily, project, and penis view reports in addition to a”habit” report which lets you filter information from the aforementioned reports. In comparison to the PM options within this class, Hubstaff’s reporting is utterly embarrassing so, if your target is to understand and evolve according to if and how your employees manage time, you would be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have attained weekly staffing and funding limitations. Invoices are automatically calculated and created depending on the time each worker worked, in addition to his or her related pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time tracked within the tool. Keep in mind: Consumers don’t have to send time through for acceptance, therefore automatic payments will be made whether employees were wrong or right about the amount of hours that they worked. There is not any reminder for managers to double-check every timesheet ahead of automatic payments move out thus, if you are concerned about making bogus payments, then it is possible to set PayPal payments to manual. Online Timekeeping Software
Cost And Alternatives
Hubstaff was constructed to provide you with Big Brother-level oversight into when workers are working, what they are doing while they work, and what you really want to cover them when the job is finished. The Basic $5-per-month program provides you access to easy time monitoring tools, an employee payment schedule manager, 24/7 support, and user preferences that may be managed in an employee-by-employee basis. Additionally, this plan enables you to keep track of whether your employees are working by allowing you document screenshots while they function in addition to monitor mouse and keyboard activity during shifts. Of the five tools we’ve tested, Hubstaff is the only tool which provided this level of insight into how employees are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) features for a change screen, Hubstaff’s implementation leaves much to be wanted (more about this later).
The 9-per-user-per-month Premium plan includes all you’ll find in the Basic program, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party applications. The Premium bundle also comes with a lightweight schedulingtool that gives administrators the capability to assign changes and assign tasks from inside the console. Premium clients may also use the application to create invoices and create PayPal payments mechanically. Clients that pay annually will get two weeks free (for both cost tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is reasonably priced, especially given the extra monitoring features that are unavailable in competitive tools. TSheets offers a fundamental free accounts, as well as a $4-per-user-per-month account that costs a $16 base fee a month for teams with fewer than 100 users, along with a $80 base fee per month for teams with over 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium level.
If you’re more interested in those hulky PM alternatives, then you will need to pony up a bit more money. Mavenlink’s cheapest program that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an unlimited number of consumers (which is a pretty solid deal if you need all the excess PM attributes ). Wrike’s lowest time tracking plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first overview of Hubstaff, the business has released a significant update in late 2018 that specifically addressed specific feature weaknesses or omissions, including adding a web timer, fleshing out reporting choices, and adding action levels and screen monitoring. We are going to be analyzing these attributes shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff does not do a very good job allowing for deeper change oversight. For example, Hubstaff doesn’t allow advanced monitoring. If you run a trucking business and you’re less concerned about the number of hours a trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users can add notes to a empty text area, but that data will not be mixed into reports. This means you can’t use it to learn about who’s working, how they are functioning, and what they are generating (other than the amount of hours tracked). TSheets not only gives you this option, it provides you the ability to create six extra customizable advanced monitoring fields. You can also add a question for every clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the user to reply to the queries at the end of each change or else they won’t be able to clock out.
As hardcore as Hubstaff is about tracking work, the application does not allow for IP address limitations, which means your workers can say they are working from the workplace but they could actually be operating from a cruise ship in the Bahamas (unless they are using the cell program to track time). This is a normal feature that’s available in almost every other instrument we analyzed. Hubstaff also does not enable admins to need users to snap a photo if they report to work. I suppose it’s overkill to generate someone take a selfie right before you start recording their screen and tracking their keystrokes, but TSheets lets you place this as a requirement (which makes sense, particularly if you’re tracking tasks done out of a computer, such as retail, construction, or entertainment work). The program also doesn’t let users clock via a telephone call, which is an element TSheets along with other service providers make available for employees who do not have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like attributes factor into time monitoring. However, the platform also has many of the hallmarks of worker monitoring tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and program monitoring, GPS and place monitoring, and action screenshots.
Once you set your customers and they download the timer program onto their machine, the desktop app not only tracks time but will take screenshots randomly or at custom intervals, such as three screenshots per minute. This applies not just to the user’s main display but any attached monitors too. Hubstaff does not log keys however, it does track the action provided through the mouse and computer keyboard, giving employers a calculation of how busy the worker is. This info all winds up on the Hubstaff dashboard from the Task tab. This is where you can then select an individual from the drop-down menu to see their screenshots correlated with activity data.
If it comes to program and URL monitoring, Hubstaff goes beyond just tracking time to learn what sites and apps an employee visited or opened and how long they had been there. The Reports module can subsequently run custom queries on vectors such as app usage mapped against time and action. Hubstaff integrates with job and job management tools like Asana and Trello to filter reports from particular projects or tasks to monitor productivity.
One unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile program. While the cellular app can not take screenshots or catch mobile app and site activity, it lets you track and log place for employees working in the field. While the thickness of monitoring data and surveillance features can not measure up to a grid application such as Teramind, our Editors’ Choice for employee tracking, Hubstaff has a helpful selection of features for employers that want a bit more oversight. Online Timekeeping Software
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behavior while on the clockthen there is no better program accessible than Hubstaff. You’ll have the ability to log screenshots, monitor keystroke volume, and path movements via GPS monitoring.
Regrettably, if you’re looking for a platform which goes the excess mile to enable customization, irregular data entry, or a much more sophisticated reporting structure, then Hubstaff will not be perfect for you. In addition, should you choose another system, your employees will thank you for not needing them to obtain a secondary app for tracking time–especially when you consider that every other tool we examined makes this possible within the confines of their online UI. Online Timekeeping Software