Background Online Work Time Tracker
When picking a time tracking tool, it is important to understand the various types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature powerful time monitoring features for professional services companies. On the other hand, the time tracking features in these tools are available only within bigger project management (PM) suites. As a result, you are paying much more money for things like file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you will discover pure play time monitoring tools like Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Online Work Time Tracker
Characteristics and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar which leaves lots of room around the right-hand side of your screen for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an overview of how many hours your employees have worked this day and how many hours they’ve worked over the previous seven days. You’ll also see a list of every member, their most recent tasks, and how busy they have been over the past week. This is a solid PM data visualization which lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects that are getting more than enough attention and jobs that are being disregarded.
There are two ways to put in time in Hubstaff: You are able to construct manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log in your hours as you probably did with pencil and paper during the analog era of time monitoring. Basically, if you work your shift, you add the time to your own timesheet, and you sign off on it. This is a fairly standard method of tracking time. Unfortunately, because Hubstaff doesn’t let you add future time, you can not use the platform for a shift planner. Administrators can allow users manually edit formerly submitted timesheets, and they can induce users to require a motive to ensure they’re actually adding hours that they worked. Admins can also set up the system to remind users to begin tracking time if they have not clocked into the system in a while.
The second, and most bothersome, way of monitoring time in Hubstaff is by using the stopwatch feature. In every solution we tested, this element is available within the confines of your web browser–every solution that’s, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that lives within a separate window. In it, you can choose your project, press Start, along with your own timer will begin counting. When you are done, your activity and your screenshots will be sent to the main hub. The native app is going to take a picture at random intervals of up to 3 shots per hour based on how frequently the admin would like to spy on employees. Screenshots can be partly fuzzy to not capture sensitive information on each catch, but enough of the display is left unsullied that you’ll still get a sense of whether the display is really on work-related or play-related content. This can be an annoyingly complex and convoluted way to manually monitor time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is precisely the same as it’s on the desktop app. The mobile apps let admins monitor motions via GPS monitoring. This provides you an overview of how much motion was performed by your employee by capturing location data at different stages.
The Schedules tab lets you assign dates and times for workers to work. It is possible to set a minimum number of hours to operate, a lunch break interval, and you can allow it to be a recurring change. The tool’s reporting applications is horribly basic: You will get access to weekly, daily, job, and penis view reports as well as a”custom” report which allows you filter information from the above reports. When compared to the PM solutions within this course, Hubstaff’s reporting is downright embarrassing consequently, if your target is to learn and evolve based on if and how your employees manage time, you’d be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve attained weekly staffing and budget limitations. Invoices are automatically calculated and created based on the time each employee worked, in addition to his or her related pay rate. You can set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked within the application. Keep in mind: Users don’t have to send time through for approval, therefore automatic payments will be made whether employees were right or wrong about the number of hours that they worked. There is not any reminder for managers to double-check each timesheet ahead of automatic payments move out so, if you’re concerned about making false payments, then you can place PayPal payments to guide. Online Work Time Tracker
Cost And Alternatives
Hubstaff has been constructed to provide you with Big Brother-level oversight into when workers are working, what they’re doing while they work, and what you need to cover them when the job is finished. The Fundamental $5-per-month plan provides you access to easy time monitoring tools, a worker payment schedule manager, 24/7 support, and user settings which may be managed on an employee-by-employee basis. Moreover, this program enables you to keep track of whether your employees are operating by allowing you document screenshots while they work in addition to monitor mouse and keyboard activity during shifts. Of the five tools we analyzed, Hubstaff is the only instrument which provided this level of insight into the way that employees are progressing. Although keyboard and screen monitoring are useful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be desired (more on this later).
The 9-per-user-per-month Premium program includes all you’ll find in the Basic program, but you will also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party software. The Premium package also comes with a lightweight schedulingtool that provides administrators the capability to assign shifts and delegate tasks from within the console. Premium customers may also use the application to create invoices and make PayPal payments mechanically. Customers that pay yearly will get two weeks free (for both price tiers).
Compared to TSheets, its closest competition in our roundup, Hubstaff is reasonably priced, especially given the extra tracking features that are unavailable in competitive tools. TSheets offers a basic free account, as well as a $4-per-user-per-month accounts that charges a $16 base fee per month for teams with fewer than 100 users, along with an $80 foundation fee monthly for groups with over a hundred users. The base fee, which Hubstaff does not charge, makes TSheets slightly more expensive than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in those hulky PM solutions, then you’ll need to pony up a bit more cash. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an unlimited number of users (which is a pretty solid deal if you need all the excess PM features). Wrike’s cheapest time monitoring plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed certain feature flaws or omissions, such as adding a internet timer, fleshing out coverage choices, and adding action levels and screen monitoring. We are going to be analyzing these attributes shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff does not do a very good job allowing for deeper shift oversight. For instance, Hubstaff does not allow advanced tracking. If you run a trucking company and you’re less concerned about how many hours each trucker drove than the distance driven, then there is no way to handle that in Hubstaff. Users may add notes to an empty text field, but that information will not be blended into reports. As a consequence, you can’t use it to learn about who’s functioning, how they’re functioning, and what they are producing (other than the number of hours monitored ). TSheets not only gives you this option, it provides you the ability to create six extra customizable innovative monitoring fields. You might also put in a question for every clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the user to respond to the questions at the end of every shift or else they won’t be able to clock out.
As hardcore as Hubstaff is about monitoring work, the tool doesn’t allow for IP address restrictions, which means your workers can say they are working from the office but they can actually be working from a cruise ship in the Bahamas (unless they are using the mobile app to track time). This is a standard feature that’s available in almost every other tool we analyzed. Hubstaff also does not enable admins to require users to snap a photograph when they report to work. I guess it is overkill to generate someone take a selfie right before you get started recording their screen and monitoring their keystrokes, but TSheets enables you to place this as a necessity (which makes sense, particularly if you’re tracking tasks done outside of a computer, like electronic, building, or entertainment work). The software also does not allow users clock in via a telephone call, which is a component TSheets along with other service providers make available for workers who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how some of Hubstaff’s more Big Brother-like attributes factor into time monitoring. But the platform also has many of the hallmarks of worker monitoring tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and program monitoring, GPS and location tracking, and action screenshots.
Once you place your customers and they download the timer program onto their machine, the desktop app not only tracks time but will require screenshots randomly or at custom intervals, for example three screenshots each minute. This applies not only to the user’s main screen but any connected monitors too. Hubstaff does not log keys however, it will monitor the action provided via the mouse and computer keyboard, giving companies a calculation of just how busy the worker is. This data all winds up on the Hubstaff dashboard in the Activity tab. This is where you can then pick an individual from the drop-down menu to see their screenshots correlated with activity data.
If it comes to application and URL monitoring, Hubstaff goes beyond just tracking time to see what sites and programs an employee opened or visited and how long they were there. The Reports module can subsequently run custom queries on vectors like app usage mapped against time and action. Hubstaff incorporates with project and task management tools such as Asana and Trello to filter reports from particular tasks or projects to monitor productivity.
One unique employee monitoring feature supplied is GPS location monitoring through Hubstaff’s mobile program. While the mobile app can not take screenshots or catch mobile app and site activity, it lets you track and log location for employees working in the field. While the depth of monitoring data and surveillance features can’t measure up to a grid application such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff includes a helpful selection of features for employers that want a little more oversight. Online Work Time Tracker
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you’re diligent about monitoring employee behaviour while on the clock, then there’s no better program accessible than Hubstaff. You’ll be able to log screenshots, track keystroke volume, and route moves via GPS tracking.
Regrettably, if you’re looking for a platform that goes the excess mile to enable customization, atypical information entry, or even a more sophisticated reporting arrangement, then Hubstaff will not be perfect for you. Additionally, in case you choose another system, your employees will thank you for not needing them to obtain a secondary program for tracking time–especially when you consider that every other instrument we examined makes this possible within the confines of their online UI. Online Work Time Tracker