Intro Overtime Tracker
When choosing a time tracking tool, it is important to comprehend the various types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services companies. On the other hand, the time monitoring features in these tools are available only as part of bigger project management (PM) suites. As a result, you’re paying a lot more cash for things like file storage, in-app discussion, progress reports, and shift management. On the opposite end of the spectrum, you will discover pure play time tracking tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Overtime Tracker
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar which leaves lots of room around the right-hand side of your display for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which gives you an summary of how many hours your employees have worked that day and how many hours they’ve worked over the past seven days. You’ll also find a list of every member, their latest tasks, and how busy they have been over the last week. This is a solid PM data visualization that allows you instantly differentiate between workhorses and do-nothings, and it instantly calls to attention projects that are becoming more than sufficient focus and projects that are being neglected.
There are two ways to put in time in Hubstaff: You can build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet attribute, you log your hours as you probably did with pen and paper during the analog era of time monitoring. Basically, if you work your change, you add time to your timesheet, and you also sign off on it. This is a pretty standard procedure of tracking time. Regrettably, because Hubstaff does not allow you to add future time, you can’t use the platform as a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they’re able to induce users to need a motive to ensure they’re actually adding hours that they worked. Admins can also set the system up to remind users to begin tracking time should they have not clocked to the machine in a little while.
The second, and most frustrating, way of monitoring moment in Hubstaff is by using the stopwatch feature. In each solution we analyzed, this component is available within the confines of your internet browserevery alternative that’s, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that resides within another window. In it, you can select your project, press Start, and your timer will begin counting. When you are done, your activity and your screenshots will be sent to the main hub. The native app will take a picture at random intervals of up to three shots per hour depending on how often the admin would like to spy on employees. Screenshots can be partly fuzzy to not record sensitive information on every catch, but a lot of this display is left unsullied you’ll still get a sense of whether the screen is really on work-related or play-related content. This is an annoyingly complicated and complicated way to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must find a way to bring the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop app. The mobile programs let admins monitor movements via GPS tracking. This gives you an overview of how much movement was performed by your employee by capturing location information at distinct stages.
The Schedules tab enables you to assign dates and times for workers to do the job. You can set a minimum number of hours to work, a lunch break interval, and you can make it a recurring shift. The program’s reporting software is terribly basic: You’ll receive access to weekly, daily, project, and penis view reports in addition to a”custom” report which allows you filter information from the above reports. In comparison to the PM options within this course, Hubstaff’s reporting is downright embarrassing so, if your target is to understand and evolve according to when and how your employees manage time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have attained weekly staffing and budget limitations. Invoices are automatically calculated and made depending on the time each employee worked, as well as their associated pay rate. You can set up automatic citizenship through PayPal, which lets you automate payments based on time monitored within the application. Remember: Users do not have to send time for approval, so automatic payments will be made whether employees were wrong or right concerning the number of hours they worked. There is not any reminder for managers to double-check each timesheet ahead of automatic payments move out thus, if you are worried about making bogus payments, then it is possible to place PayPal payments to guide. Overtime Tracker
Price And Alternatives
Hubstaff has been constructed to provide you with Big Brother-level oversight into when workers are working, what they’re doing while they operate, and what you really need to pay them when the work is finished. The Basic $5-per-month plan gives you access to simple time tracking tools, a worker payment program supervisor, 24/7 support, and user preferences which may be handled on an employee-by-employee basis. Additionally, this plan lets you keep track of whether or not your employees are operating by allowing you record screenshots while they function as well as monitor mouse and keyboard action during changes. Of the five tools we’ve analyzed, Hubstaff is the only instrument that offered this amount of insight into the way that employees are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be wanted (more about this later).
The 9-per-user-per-month Premium program includes everything you’ll discover in the Basic plan, but you will also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium package also has a lightweight schedulingtool that provides administrators the power to assign shifts and assign tasks from inside the console. Premium customers can also use the tool to make invoices and make PayPal payments automatically. Clients that pay yearly will get two months free (for both cost tiers).
Compared to TSheets, its closest competitor in our roundup, Hubstaff is reasonably priced, especially given the extra tracking features that are unavailable in competitive tools. TSheets supplies a basic free account, in addition to a $4-per-user-per-month account that costs a $16 base fee per month for teams who have fewer than 100 users, along with a $80 base fee monthly for groups with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets slightly more expensive than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in these hulky PM alternatives, then you will need to pony up a bit more money. Mavenlink’s cheapest program that includes time tracking costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of consumers (which is a fairly good deal if you want all the extra PM features). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first overview of Hubstaff, the business has released a significant update in late 2018 that specifically addressed certain feature flaws or omissions, such as adding a internet timer, fleshing out reporting choices, and adding activity levels and screen monitoring. We are going to be analyzing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper shift supervision. By way of instance, Hubstaff doesn’t allow advanced tracking. If you run a trucking business and you’re less concerned about how many hours each trucker drove than the distance driven, then there is no way to handle this in Hubstaff. Users may add notes to an empty text field, but that information will not be mixed into reports. As a consequence, that you can’t use it to learn about who is working, how they’re working, and what they’re generating (other than the number of hours monitored ). TSheets not only gives you this choice, it gives you the ability to make six additional customizable advanced monitoring fields. You can also put in a question for every clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the user to respond to the queries at the close of each shift or they won’t have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the application does not permit for IP address limitations, so your employees can say they are working from the workplace but they can actually be operating from a cruise ship in the Bahamas (unless they’re using the cell app to track time). This is a normal feature that’s available in almost every other tool we tested. Hubstaff also doesn’t enable admins to require users to snap a photograph if they report to work. I guess it is overkill to generate somebody take a selfie before you start recording their screen and tracking their keystrokes, but TSheets lets you set this as a requirement (which makes sense, especially if you’re tracking tasks done outside of a computer, such as retail, building, or amusement work). The software also doesn’t allow users clock in via a telephone call, which can be an element TSheets along with other service providers make readily available for employees who don’t have a smartphone.
Tracking Employee Work
We have touched on how some of Hubstaff’s more Big Brother-like features factor into time monitoring. But the platform also has many of the hallmarks of employee tracking tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and application tracking, GPS and place monitoring, and activity screenshots.
Once you set your users and they download the timer app onto their machine, the desktop app not only tracks time but will take screenshots randomly or at custom intervals, for example three screenshots each minute. This applies not just to the user’s most important display but any connected monitors too. Hubstaff doesn’t log keys but it does monitor the action provided via the mouse and keyboard, providing employers a calculation of just how active the worker is. This data all winds up around the Hubstaff dashboard in the Task tab. This is where you can then pick a user from the drop-down menu to view their screenshots connected with action data.
When it comes to application and URL tracking, Hubstaff goes beyond just tracking time to learn what sites and programs a worker visited or opened and how long they were there. The Reports module may subsequently run custom queries on vectors like app usage mapped against time and action. Hubstaff integrates with project and job management tools such as Asana and Trello to filter reports by specific projects or tasks to monitor productivity.
One unique employee monitoring feature supplied is GPS location monitoring through Hubstaff’s mobile app. While the cellular app can’t take screenshots or catch mobile app and website activity, it allows you to track and log place for employees working in the field. While the thickness of monitoring surveillance and data features can’t step up to a powerhouse tool such as Teramind, our Editors’ Choice for worker tracking, Hubstaff includes a useful choice of attributes for companies that want a little more oversight. Overtime Tracker
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behavior while on the clock, then there’s no better program accessible than Hubstaff. You will be able to log screenshots, monitor keystroke volume, and path moves via GPS tracking.
Unfortunately, if you’re looking for a platform which goes the excess mile to allow customization, atypical information entry, or even a much more sophisticated reporting structure, then Hubstaff will not be right for you. In addition, should you opt for a different program, your employees will thank you for not requiring them to download a secondary program for tracking time–especially when you consider that every other tool we reviewed makes this possible within the confines of their online UI. Overtime Tracker