Intro Pay Through Hubstaff
When picking a time monitoring tool, it is important to understand the various types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time monitoring features for professional services companies. On the other hand, the time monitoring features in these tools are available only as part of bigger project management (PM) suites. As a result, you are paying a lot more cash for things such as file storage, in-app discussion, progress reports, and change management. On the opposite end of the spectrum, you will discover pure play time monitoring tools like Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Pay Through Hubstaff
Characteristics and Utilization
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar that leaves lots of room around the side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which gives you an summary of how many hours your employees have worked that day and the number of hours they’ve worked over the past seven days. You’ll also find a list of each member, their most recent tasks, and how busy they’ve been over the last week. This is a solid PM data visualization which lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects that are getting more than sufficient attention and jobs that are being disregarded.
There are two ways to add time in Hubstaff: You are able to build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet attribute, you log your hours as you probably did with pencil and paper through the analog era of time monitoring. Essentially, you work your shift, you add the time to your timesheet, and you sign off on it. This is a fairly standard procedure of monitoring time. Regrettably, because Hubstaff doesn’t allow you to add future time, you can’t use the platform for a shift planner. Administrators can allow users manually edit formerly submitted timesheets, and they’re able to induce users to need a reason to guarantee they’re actually adding hours they worked. Admins may also set the system up to let users to begin monitoring time if they haven’t clocked into the machine in a while.
The second, and most frustrating, way of tracking moment in Hubstaff is by using the stopwatch feature. In each solution we analyzed, this component is available within the boundaries of your internet browser–every solution that is, except for Hubstaff. With Hubstaff, you’re required to download an native desktop application that lives within another window. In it, you can choose your project, press Start, and your own timer will begin counting. When you are done, your activity and your screenshots will be transmitted to the principal hub. The native app will take a picture at random periods of up to three shots per hour depending on how frequently the admin would like to spy on workers. Screenshots can be partly fuzzy to not record sensitive information on every catch, but enough of the display is left unsullied that you’ll still get a feeling of if the screen is really on work-related or play-related content. This is an annoyingly complicated and complicated way to manually track time, especially if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is precisely the same as it is on the desktop program. The mobile programs let admins monitor motions via GPS tracking. This provides you an overview of just how much motion was performed by your worker by capturing location data at distinct stages.
The Schedules tab lets you assign dates and times for employees to work. You can put a minimum number of hours to work, a lunch break interval, and you’ll be able to make it a recurring shift. The tool’s reporting applications is horribly basic: You will get access to weekly, daily, job, and member view reports in addition to a”habit” report which lets you filter data from the above reports. When compared to the PM options in this course, Hubstaff’s reporting is utterly embarrassing consequently, if your goal is to learn and evolve based on if and how your employees manage time, you would be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve attained weekly staffing and budget limitations. Invoices are automatically calculated and created depending on the time each employee worked, in addition to his or her related pay rate. It is possible to set up automatic citizenship through PayPal, which lets you automate payments based on time tracked within the application. Keep in mind: Users do not have to send time for acceptance, so automatic payments will be made whether workers were wrong or right about the number of hours that they worked. There is not any reminder for managers to double-check every timesheet before automatic payments move out so, if you are concerned about making bogus payments, then you can place PayPal payments to guide. Pay Through Hubstaff
Price And Options
Hubstaff has been constructed to provide you with Big Brother-level oversight into when employees are working, what they are doing while they work, and what you really want to cover them as soon as the work is done. The Basic $5-per-month plan gives you access to simple time monitoring tools, an employee payment schedule supervisor, 24/7 support, and user preferences which may be handled on an employee-by-employee basis. Moreover, this program enables you to keep track of whether or not your employees are operating by allowing you document screenshots while they work as well as monitor keyboard and mouse action during changes. Of the five tools we tested, Hubstaff is the only tool which provided this amount of insight into how employees are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The $9-per-user-per-month Premium program includes everything you’ll find in the Basic plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third party software. The Premium package also comes with a lightweight schedulingtool that gives administrators the capability to assign shifts and delegate tasks from within the console. Premium clients may also use the tool to make invoices and make PayPal payments automatically. Customers that pay annually will get two months free (for both price tiers).
In comparison to TSheets, its nearest competitor in our roundup, Hubstaff is reasonably priced, particularly given the extra tracking features that are unavailable in competitive resources. TSheets offers a basic free account, as well as a $4-per-user-per-month account that charges a $16 base fee per month for groups with fewer than 100 users, and a $80 base fee per month for groups with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets slightly more expensive than Hubstaff, even at Hubstaff’s Premium level.
If you’re more interested in these hulky PM alternatives, then you will want to pony up a little more cash. Mavenlink’s cheapest plan that includes time monitoring costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an unlimited number of users (which is a fairly good deal if you want all of the extra PM features). Wrike’s cheapest time monitoring plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first overview of Hubstaff, the business has released a major update in late 2018 that specifically addressed certain feature flaws or omissions, such as adding a web timer, fleshing out coverage choices, and adding action levels and screen tracking. We’ll be testing these features shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff does not do an excellent job allowing for deeper change supervision. By way of example, Hubstaff does not allow advanced tracking. If you run a trucking business and you’re less concerned about how many hours a trucker drove than the distance driven, then there is no way to handle that in Hubstaff. Users can add notes to an empty text field, but that information won’t be mixed into reports. This means that you can’t use it to learn about who is working, how they’re working, and what they are generating (other than the amount of hours tracked). TSheets not only provides you this option, it gives you the ability to make six extra customizable innovative monitoring fields. You might also add a question for every single clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to respond to the questions at the close of every shift or they won’t have the ability to clock out.
As hardcore as Hubstaff is about monitoring work, the application doesn’t allow for IP address limitations, so your employees can say they are working from the workplace but they can actually be operating from a cruise ship in the Bahamas (unless they are using the cell program to track time). This is a standard feature that’s available in virtually every other instrument we tested. Hubstaff also doesn’t enable admins to need users to snap a photo when they report to work. I suppose it is overkill to generate somebody take a selfie before you start recording their screen and tracking their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, especially if you’re tracking tasks done outside of a computer, such as electronic, construction, or amusement work). The software also doesn’t allow users clock via a phone call, which is a component TSheets and other service providers make readily available for workers who don’t have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time monitoring. However, the platform also offers a lot of the hallmarks of employee monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and program monitoring, GPS and location tracking, and activity screenshots.
As soon as you set your users and they download the timer program onto their machine, the desktop app not only monitors time but will require screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not just to the user’s main screen but any connected monitors as well. Hubstaff doesn’t log keys but it does monitor the action provided through the mouse and keyboard, providing companies a calculation of just how active the worker is. This info all winds up on the Hubstaff dashboard from the Task tab. This is where you can then select an individual in the drop-down menu to view their screenshots correlated with activity data.
When it comes to program and URL tracking, Hubstaff goes beyond just tracking time to see what sites and apps a worker visited or opened and how long they were there. The Reports section may then run custom questions on vectors such as app usage mapped against time and action. Hubstaff integrates with job and task management tools like Asana and Trello to filter reports by particular projects or tasks to monitor productivity.
One unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile app. While the mobile app can not take screenshots or capture mobile app and website activity, it lets you track and log place for workers working in the field. While the depth of monitoring data and surveillance features can’t measure up to a grid application such as Teramind, our Editors’ Choice for worker tracking, Hubstaff has a helpful selection of attributes for companies that want a bit more oversight. Pay Through Hubstaff
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you are diligent about monitoring employee behaviour while on the clockthen there is no better program accessible than Hubstaff. You will be able to log screenshots, monitor keystroke volume, and path moves via GPS monitoring.
Unfortunately, if you’re trying to find a platform that goes the excess mile to allow customization, atypical information entry, or a more advanced reporting arrangement, then Hubstaff won’t be right for you. In addition, in case you choose a different program, your employees will thank you for not requiring them to download a secondary program for monitoring time–especially when you consider that every other tool we examined makes this potential within the confines of their web-based UI. Pay Through Hubstaff