Introduction Pay Tracker
When choosing a time tracking tool, it’s important to comprehend the many different kinds of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all include powerful time tracking features for professional services businesses. On the other hand, the time monitoring features in these tools are available only within bigger project management (PM) suites. Because of this, you’re paying much more cash for things like file storage, in-app discussion, progress reports, and shift management. On the opposite end of the spectrum, you’ll find pure play time monitoring tools such as Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Pay Tracker
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar that leaves lots of room on the right-hand side of your display for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which gives you an overview of the number of hours your employees have worked that day and the number of hours they’ve worked over the previous seven days. You will also find a list of every member, their most recent tasks, and how busy they have been over the last week. This is a solid PM data visualization that lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are getting more than enough focus and jobs that are being neglected.
There are two ways to put in time in Hubstaff: You can construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet attribute, you log your hours since you probably did with pencil and paper through the analog age of time tracking. Essentially, you work your shift, you add time to your timesheet, and you sign off on it. This is a fairly standard method of monitoring time. Regrettably, because Hubstaff does not let you add future time, you can not use the platform as a shift organizer. Administrators can allow users manually edit formerly submitted timesheets, and they can induce users to require a reason to ensure they’re really adding hours that they worked. Admins may also set the system up to let users to start monitoring time if they have not clocked into the machine in a little while.
The second, and most frustrating, way of monitoring moment in Hubstaff is using the stopwatch feature. In each solution we analyzed, this element is available within the confines of your internet browser–every alternative that’s, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that resides within a separate window. In it, you can choose your job, press Start, and your own timer will begin counting. When you are done, your activity and your screenshots will be sent to the main hub. The native app is going to take a photo at random periods of up to three shots per hour depending on how frequently the admin would like to spy on workers. Screenshots can be partly blurred not to capture sensitive information on every catch, but a lot of this display is left unsullied that you’ll still get a feeling of if the screen is really on work-related or play-related content. This can be an annoyingly complicated and complicated way to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is exactly the same as it is on the desktop app. The mobile apps let admins monitor movements via GPS tracking. This provides you an summary of just how much movement was done by your worker by capturing location data at different stages.
The Schedules tab lets you assign times and dates for workers to work. It is possible to set a minimum number of hours to operate, a lunch break duration, and you can make it a recurring shift. The program’s reporting applications is horribly basic: You will receive access to weekly, daily, project, and member view reports in addition to a”custom” report which allows you filter data from the aforementioned reports. In comparison to the PM options within this class, Hubstaff’s coverage is downright embarrassing so, if your target is to learn and evolve based on when and how your employees handle time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have reached weekly staffing and funding limitations. Invoices are automatically calculated and made depending on the time each worker worked, as well as his or her related pay rate. You can set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked inside the application. Remember: Users don’t have to send time through for approval, so automatic payments will be made whether employees were right or wrong concerning the amount of hours that they worked. There is not any reminder for supervisors to double-check every timesheet ahead of automatic payments go out so, if you’re concerned about making bogus payments, then it is possible to place PayPal payments to manual. Pay Tracker
Cost And Options
Hubstaff was constructed to give you Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you really want to cover them as soon as the work is finished. The Basic $5-per-month plan gives you access to simple time tracking tools, a worker payment schedule supervisor, 24/7 support, and user settings which may be handled in an employee-by-employee basis. Additionally, this program enables you to keep track of whether your employees are working by allowing you document screenshots while they function as well as monitor mouse and keyboard action during changes. Of the five tools we analyzed, Hubstaff is the only tool which provided this amount of insight into how employees are progressing. Although screen and keyboard tracking are helpful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The 9-per-user-per-month Premium program includes everything you’ll find in the fundamental plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party software. The Premium package also has a lightweight schedulingtool that provides administrators the power to assign shifts and assign tasks from within the console. Premium customers can also use the application to create invoices and make PayPal payments mechanically. Customers that pay yearly will get two weeks free (for both price tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is fairly priced, especially given the extra tracking features that are unavailable in competitive tools. TSheets supplies a basic free accounts, as well as a $4-per-user-per-month account that charges a $16 base fee a month for teams who have fewer than 100 users, along with an $80 base fee monthly for groups with more than 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium degree.
If you’re more interested in those hulky PM alternatives, then you will need to pony up a bit more money. Mavenlink’s cheapest program that includes time monitoring costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of consumers (which is a pretty good deal if you need all of the extra PM attributes ). Wrike’s cheapest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first overview of Hubstaff, the business has released a major upgrade in late 2018 that specifically addressed specific feature weaknesses or omissions, including adding a web timer, fleshing out coverage choices, and adding action levels and monitor tracking. We are going to be analyzing these attributes shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff does not do a very good job allowing for deeper change oversight. By way of example, Hubstaff doesn’t allow advanced tracking. If you operate a trucking company and you are less concerned about the number of hours each trucker drove than the distance driven, then there is no way to handle this in Hubstaff. Users may add notes to an empty text area, but that information won’t be mixed into accounts. This means you can’t use it to learn about who is working, how they’re functioning, and what they’re producing (other than the amount of hours tracked). TSheets not only gives you this option, it gives you the ability to create six extra customizable innovative monitoring fields. You might also add a query for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the user to respond to the questions at the end of every shift or they will not have the ability to clock out.
As hardcore as Hubstaff is about tracking work, the tool doesn’t allow for IP address restrictions, which means your employees can say they are working from the office but they could actually be working from a cruise boat in the Bahamas (unless they are using the cell program to monitor time). This is a normal feature that’s available in virtually every other tool we tested. Hubstaff also doesn’t enable admins to require users to snap a photograph when they report to work. I guess it is overkill to generate somebody take a selfie right before you get started recording their screen and monitoring their keystrokes, but TSheets enables you to set this as a necessity (which makes sense, particularly if you’re tracking tasks done outside of a computer, such as retail, building, or amusement work). The program also doesn’t let users clock in via a telephone call, which can be an element TSheets along with other service providers make available for employees who do not have a smartphone.
Tracking Employee Work
We’ve touched on how some of Hubstaff’s more Big Brother-like attributes factor into time tracking. However, the platform also has a lot of the hallmarks of employee tracking tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and application tracking, GPS and location monitoring, and action screenshots.
As soon as you set your customers and they download the timer program onto their server, the desktop program not only tracks time but will take screenshots randomly or at custom intervals, such as three screenshots each minute. This applies not only to the user’s main screen but any attached monitors as well. Hubstaff does not log keys however, it will track the activity provided via the mouse and keyboard, giving employers a calculation of how busy the employee is. This data all winds up on the Hubstaff dashboard in the Task tab. This is where you can then pick a user in the drop-down menu to view their screenshots correlated with action data.
If it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to see what sites and programs an employee visited or opened and how long they had been there. The Reports module can subsequently run custom queries on vectors like program usage mapped against time and activity. Hubstaff incorporates with project and task management tools such as Asana and Trello to filter reports from particular tasks or projects to track productivity.
1 unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile app. While the mobile app can’t take screenshots or capture mobile app and website activity, it lets you track and log location for workers working in the area. While the depth of monitoring data and surveillance features can not step up to a grid application such as Teramind, our Editors’ Choice for worker tracking, Hubstaff has a helpful selection of attributes for companies that want a bit more oversight. Pay Tracker
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about monitoring employee behavior while on the clockthen there is no better program available than Hubstaff. You will have the ability to log screenshots, monitor keystroke volume, and route moves via GPS monitoring.
Regrettably, if you’re looking for a platform that goes the excess mile to allow customization, atypical information entry, or even a more advanced reporting structure, then Hubstaff will not be right for you. Additionally, should you opt for a different program, your employees will thank you for not requiring them to obtain a secondary program for tracking time–especially when you consider that every other tool we reviewed makes this possible within the boundaries of their online UI. Pay Tracker