Introduction Paymo Hubstaff
When choosing a time monitoring tool, it’s important to comprehend the many different kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services companies. On the other hand, the time monitoring features in these tools are available only within larger project management (PM) suites. Because of this, you’re paying much more cash for things such as file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you’ll find pure play time monitoring tools like Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Paymo Hubstaff
Attributes and Utilization
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar that leaves plenty of room on the side of your display for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an overview of the number of hours your employees have worked that day and how many hours they’ve worked over the past seven days. You will also find a list of each member, their most recent tasks, and how active they’ve been over the past week. This is a solid PM data visualization which lets you instantly differentiate between workhorses and do-nothings, and it instantly calls to focus projects which are becoming more than sufficient focus and projects that are being neglected.
There are two ways to add time in Hubstaff: You are able to build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet feature, you log your hours as you probably did with pencil and paper during the analog era of time tracking. Essentially, you work your change, you add the time to your own timesheet, and you also sign off on it. This is a fairly standard procedure of monitoring time. Regrettably, because Hubstaff does not allow you to add future time, you can not use the platform as a shift organizer. Administrators can let users manually edit previously submitted timesheets, and they’re able to force users to require a motive to ensure they’re really adding hours that they worked. Admins can also set the system up to let users to begin tracking time should they haven’t clocked to the system in a while.
The next, and most frustrating, way of monitoring moment in Hubstaff is using the stopwatch feature. In every solution we tested, this element is available within the boundaries of your internet browser–every alternative that is, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that lives within a separate window. In it, you can choose your job, press Start, along with your timer will start counting. When you are done, your activity and your screenshots will be transmitted to the main hub. The native program will take a picture at random periods of up to three shots per hour depending on how often the admin would like to spy on employees. Screenshots can be partly blurred to not capture sensitive information on every grab, but enough of this display is left unsullied you’ll still get a feeling of whether the screen is really on work-related or play-related content. This is an annoyingly complex and complicated means to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop program. The mobile apps let admins monitor motions via GPS tracking. This provides you an overview of how much movement was done by your worker by capturing location information at distinct stages.
The Schedules tab lets you assign dates and times for workers to do the job. It is possible to put a minimum number of hours to work, a lunch break interval, and you can make it a recurring shift. The program’s reporting software is horribly basic: You will get access to weekly, daily, project, and penis view reports in addition to a”custom” report which allows you filter information from the aforementioned reports. When compared to the PM solutions within this class, Hubstaff’s reporting is utterly embarrassing so, if your target is to learn and evolve based on if and how your employees manage time, you would be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and funding limitations. Invoices are automatically calculated and created based on the time each employee worked, as well as his or her related pay rate. You can set up automatic payroll through PayPal, which enables you to automate payments based on time monitored within the tool. Remember: Consumers do not need to send time through for acceptance, so automatic payments will be made whether workers were right or wrong concerning the amount of hours that they worked. There’s no reminder for managers to double-check each timesheet before automatic payments move out thus, if you’re worried about making bogus payments, then it is possible to place PayPal payments to guide. Paymo Hubstaff
Cost And Alternatives
Hubstaff has been built to give you Big Brother-level oversight into when workers are working, what they’re doing while they operate, and what you really need to pay them as soon as the work is finished. The Basic $5-per-month program gives you access to simple time tracking tools, an employee payment program manager, 24/7 support, and user preferences which can be handled in an employee-by-employee basis. Moreover, this plan lets you keep tabs on whether or not your employees are operating by letting you record screenshots while they work in addition to monitor keyboard and mouse action during shifts. Of the five tools we analyzed, Hubstaff is the only instrument which offered this amount of insight into the way that workers are progressing. Although keyboard and screen tracking are useful (albeit over-reaching) attributes for a shift monitor, Hubstaff’s implementation leaves much to be desired (more on this later).
The 9-per-user-per-month Premium plan includes everything you’ll discover in the Basic plan, but you will also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party applications. The Premium package also comes with a lightweight schedulingtool that provides administrators the capability to assign changes and assign tasks from within the console. Premium customers may also use the tool to make invoices and create PayPal payments automatically. Customers that pay yearly will receive two weeks free (for both price tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is reasonably priced, especially given the extra tracking features that are unavailable in competitive resources. TSheets supplies a basic free accounts, in addition to a $4-per-user-per-month account that charges a $16 base fee a month for groups with fewer than 100 users, and an $80 foundation fee per month for groups with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium degree.
If you’re more interested in these hulky PM alternatives, then you’ll need to pony up a bit more cash. Mavenlink’s cheapest program that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an unlimited number of consumers (which is a pretty solid deal if you need all the excess PM attributes ). Wrike’s cheapest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original review of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed specific feature flaws or omissions, including adding a web timer, fleshing out reporting options, and adding activity levels and monitor monitoring. We’ll be analyzing these attributes shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do a very good job allowing for deeper change oversight. For instance, Hubstaff does not allow advanced monitoring. If you operate a trucking business and you are less concerned about the number of hours a trucker drove than the distance driven, then there’s no way to handle that in Hubstaff. Users can add notes to an empty text area, but that information will not be mixed into accounts. This means you can not use it to learn about who’s functioning, how they’re functioning, and what they’re generating (aside from the number of hours monitored ). TSheets not only provides you this choice, it provides you the ability to make six additional customizable advanced monitoring fields. You might also put in a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to respond to the questions at the end of every change or else they will not have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the tool doesn’t allow for IP address restrictions, which means your employees can say they’re working from the workplace but they could actually be operating from a cruise boat in the Bahamas (unless they’re using the mobile app to monitor time). This is a normal feature that’s available in virtually every other tool we tested. Hubstaff also does not enable admins to require users to snap a photo if they report to work. I suppose it is overkill to generate somebody take a selfie right before you start recording their display and monitoring their keystrokes, but TSheets lets you set this as a necessity (which makes sense, especially if you’re monitoring tasks done out of a computer, such as electronic, construction, or entertainment work). The program also does not allow users clock via a phone call, which is an element TSheets along with other service providers make readily available for employees who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time monitoring. However, the platform also has many of the hallmarks of worker monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and program monitoring, GPS and location tracking, and action screenshots.
As soon as you set your customers and they download the timer app onto their server, the desktop app not only monitors time but will require screenshots randomly or in custom intervals, for example three screenshots each minute. This applies not only to the user’s most important screen but any connected monitors as well. Hubstaff doesn’t log keys however, it will track the action provided through the mouse and keyboard, providing companies a calculation of how active the worker is. This info all winds up around the Hubstaff dashboard in the Task tab. This is where you can then pick a user from the drop-down menu to view their screenshots correlated with activity data.
If it comes to program and URL monitoring, Hubstaff goes beyond simply tracking time to learn what websites and programs a worker visited or opened and how long they had been there. The Reports module can subsequently run custom queries on vectors such as app usage mapped against time and activity. Hubstaff integrates with job and task management tools such as Asana and Trello to filter reports from specific tasks or projects to track productivity.
One unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile app. While the cellular app can’t take screenshots or catch mobile app and site activity, it lets you monitor and log place for employees working in the field. While the thickness of monitoring surveillance and data features can’t step up to a grid application for example Teramind, our Editors’ Choice for worker tracking, Hubstaff includes a useful selection of attributes for employers that want a little more oversight. Paymo Hubstaff
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about monitoring employee behavior while on the clockthen there is no better software accessible than Hubstaff. You will have the ability to log screenshots, monitor keystroke volume, and path moves via GPS tracking.
Unfortunately, if you’re trying to find a platform that goes the extra mile to allow customization, irregular data entry, or a much more advanced reporting arrangement, then Hubstaff will not be right for you. Additionally, in case you opt for a different program, your employees will thank you for not needing them to download a secondary app for monitoring time–especially when you consider that every other instrument we examined makes this potential within the boundaries of their web-based UI. Paymo Hubstaff