When choosing a time tracking tool, it is important to comprehend the many different types of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services companies. On the other hand, the time tracking features in these tools are available only within larger project management (PM) suites. As a result, you are paying much more money for things such as file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you will discover pure play time monitoring tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Paymo
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar that leaves plenty of room around the side of your screen for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which provides you an overview of how many hours your employees have worked that day and how many hours they have worked over the previous seven days. You will also see a list of each member, their most recent tasks, and how busy they’ve been over the last week. This is a strong PM data visualization that allows you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects which are getting more than sufficient focus and projects that are being neglected.
There are two methods to put in time in Hubstaff: You are able to construct manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet feature, you log your hours since you probably did with pen and paper during the analog era of time tracking. Basically, if you work your change, you add the time to your own timesheet, and you sign off on it. This is a fairly standard method of monitoring time. Unfortunately, because Hubstaff doesn’t let you add future time, you can’t use the platform as a shift planner. Administrators can allow users manually edit previously submitted timesheets, and they can force users to need a motive to ensure they’re actually adding hours that they worked. Admins may also set the system up to remind users to begin tracking time should they have not clocked to the machine in a little while.
The second, and most bothersome, way of tracking moment in Hubstaff is by using the stopwatch feature. In every solution we analyzed, this component can be found within the boundaries of your internet browser–every solution that is, except for Hubstaff. With Hubstaff, you are expected to download an native desktop application that resides within a separate window. In it, you can choose your job, press Start, and your timer will start counting. When you are done, your activity and your screenshots will be transmitted to the main hub. The native program is going to take a picture at random intervals of up to three shots per hour depending on how frequently the admin wants to spy on workers. Screenshots can be partially fuzzy not to capture sensitive information on each grab, but a lot of this screen is left unsullied that you’ll still get a sense of whether the display is on work-related or play-related content. This can be an annoyingly complicated and convoluted way to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must discover a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop app. The mobile apps let admins monitor motions via GPS tracking. This provides you an summary of just how much motion was performed by your worker by capturing location data at distinct stages.
The Schedules tab enables you to assign dates and times for employees to do the job. You can put a minimum number of hours to operate, a lunch break interval, and you’ll be able to allow it to be a recurring shift. The tool’s reporting software is terribly basic: You will get access to weekly, daily, project, and penis view reports as well as a”custom” report which allows you filter data from the aforementioned reports. In comparison to the PM options within this course, Hubstaff’s coverage is downright embarrassing consequently, if your target is to learn and evolve according to when and how your employees manage time, you’d be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have attained weekly staffing and funding limitations. Invoices are automatically calculated and created depending on the time each employee worked, in addition to their associated pay rate. You can set up automatic citizenship through PayPal, which enables you to automate payments based on time monitored inside the tool. Remember: Users don’t have to send time through for acceptance, therefore automatic payments will be made whether workers were wrong or right about the number of hours they worked. There’s not any reminder for managers to double-check each timesheet before automatic payments go out so, if you’re worried about making false payments, then you can place PayPal payments to manual. Paymo
Price And Options
Hubstaff was built to provide you with Big Brother-level oversight into when workers are working, what they are doing while they operate, and what you really want to pay them when the work is finished. The Basic $5-per-month program provides you access to easy time monitoring tools, an employee payment schedule manager, 24/7 support, and user preferences which can be handled in an employee-by-employee basis. Moreover, this plan lets you keep tabs on whether your employees are working by allowing you record screenshots while they work in addition to monitor keyboard and mouse activity during shifts. Of the five tools we’ve analyzed, Hubstaff is the only tool which offered this amount of insight into the way that employees are progressing. Although screen and keyboard monitoring are useful (albeit over-reaching) attributes for a shift screen, Hubstaff’s implementation leaves much to be wanted (more about this later).
The $9-per-user-per-month Premium program includes all you’ll discover in the Basic plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third party applications. The Premium bundle also comes with a lightweight schedulingtool that provides administrators the power to assign changes and assign tasks from within the console. Premium customers may also use the application to create invoices and make PayPal payments mechanically. Customers that pay yearly will receive two weeks free (for both cost tiers).
In comparison to TSheets, its nearest competitor in our roundup, Hubstaff is fairly priced, particularly given the added tracking features that are unavailable in competitive tools. TSheets offers a fundamental free account, in addition to a $4-per-user-per-month account that charges a $16 base fee per month for teams who have fewer than 100 users, and a $80 base fee per month for groups with more than 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium degree.
If you are more interested in these hulky PM solutions, then you will want to pony up a bit more cash. Mavenlink’s cheapest plan that includes time monitoring costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an infinite number of consumers (that is a pretty good deal if you want all the extra PM attributes ). Wrike’s cheapest time tracking plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original overview of Hubstaff, the company has released a significant upgrade in late 2018 that specifically addressed specific feature weaknesses or omissions, including adding a web timer, fleshing out coverage options, and adding action levels and screen tracking. We’ll be testing these features shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do a very good job allowing for deeper shift oversight. For example, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking business and you’re less concerned about the number of hours each trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users may add notes to an empty text field, but that data won’t be mixed into reports. As a consequence, that you can not use it to learn about who’s working, how they are functioning, and what they are producing (aside from the number of hours monitored ). TSheets not only gives you this choice, it gives you the ability to make six extra customizable advanced monitoring fields. You might also add a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the consumer to respond to the questions at the end of every change or they will not have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the application doesn’t allow for IP address restrictions, so your employees can say they’re working from the workplace but they could actually be operating from a cruise ship in the Bahamas (unless they are using the mobile app to monitor time). This is a standard feature that’s available in almost every other instrument we tested. Hubstaff also doesn’t enable admins to need users to snap a photo when they report to work. I suppose it’s overkill to make somebody take a selfie before you get started recording their display and tracking their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, particularly if you’re monitoring tasks done out of a computer, such as electronic, building, or entertainment work). The program also does not let users clock via a telephone call, which is a component TSheets and other service providers make available for employees who do not have a smartphone.
Tracking Employee Work
We have touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time monitoring. However, the platform also offers a lot of the hallmarks of worker monitoring tools. Hubstaff’s employee monitoring features include keystroke logging, URL and program tracking, GPS and location tracking, and action screenshots.
Once you set your customers and they download the timer program onto their machine, the desktop app not only monitors time but will require screenshots randomly or in custom intervals, such as three screenshots each minute. This applies not only to the user’s most important display but any attached monitors too. Hubstaff doesn’t log keys however, it will track the action provided through the mouse and keyboard, giving companies a calculation of how busy the worker is. This data all winds up around the Hubstaff dashboard from the Task tab. This is where you can then select an individual from the drop-down menu to view their screenshots correlated with activity data.
If it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to learn what websites and apps a worker visited or opened and how long they were there. The Reports module can subsequently run custom queries on vectors such as app usage mapped against time and activity. Hubstaff incorporates with job and job management tools such as Asana and Trello to filter reports from particular tasks or projects to monitor productivity.
1 unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile program. While the mobile app can not take screenshots or capture mobile app and website activity, it allows you to track and log place for workers working in the field. While the thickness of tracking surveillance and data features can’t step up to a powerhouse tool such as Teramind, our Editors’ Choice for employee tracking, Hubstaff has a helpful selection of attributes for companies that want a little more oversight. Paymo
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behavior while on the clockthen there is no better program available than Hubstaff. You will be able to log screenshots, track keystroke volume, and path movements via GPS tracking.
Regrettably, if you’re trying to find a platform which goes the excess mile to allow customization, irregular data entry, or even a much more advanced reporting structure, then Hubstaff will not be right for you. In addition, should you choose a different program, your employees will thank you for not requiring them to download a secondary program for monitoring time–particularly once you consider that every other instrument we reviewed makes this possible within the boundaries of their web-based UI. Paymo