Intro Phone Time Tracker
When choosing a time monitoring tool, it’s important to understand the various types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time monitoring features for professional services companies. However, the time monitoring features in these tools are available only as part of larger project management (PM) suites. Because of this, you are paying a lot more cash for things such as file storage, in-app discussion, progress reports, and shift management. On the opposite end of the spectrum, you’ll find pure play time monitoring tools like Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Phone Time Tracker
Characteristics and Usage
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves lots of room on the right-hand side of your screen for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which provides you an summary of how many hours your employees have worked this day and how many hours they’ve worked over the previous seven days. You’ll also find a list of every member, their latest jobs, and how active they’ve been over the last week. This is a solid PM data visualization that lets you instantly differentiate between workhorses and do-nothings, and it instantly calls to attention projects which are becoming more than enough attention and projects that are being neglected.
There are two methods to put in time in Hubstaff: You can construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet feature, you log in your hours since you probably did with pen and paper during the analog age of time monitoring. Essentially, you work your change, you add the time to your own timesheet, and you sign off on it. This is a fairly standard method of tracking time. Regrettably, because Hubstaff doesn’t let you add future time, you can’t use the platform as a shift organizer. Administrators can allow users manually edit formerly submitted timesheets, and they can force users to need a reason to guarantee they’re actually adding hours that they worked. Admins may also set up the system to remind users to begin tracking time should they haven’t clocked to the machine in a little while.
The next, and most frustrating, way of monitoring time in Hubstaff is using the stopwatch feature. In every solution we tested, this component is available within the confines of your internet browserevery alternative that is, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that resides within another window. In it, you can select your job, press Start, and your timer will start counting. When you’re done, your action and your screenshots will be transmitted to the principal hub. The native program is going to take a picture at random periods of up to 3 shots per hour based on how frequently the admin would like to spy on workers. Screenshots can be partially fuzzy not to capture sensitive information on every grab, but a lot of this display is left unsullied you’ll still get a feeling of if the display is on work-related or play-related content. This can be an annoyingly complicated and convoluted means to manually track time, especially if you’re jumping from task to task through the day. Hubstaff must discover a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop app. The mobile apps let admins monitor movements via GPS monitoring. This provides you an summary of how much movement was done by your worker by capturing location data at different stages.
The Schedules tab lets you assign dates and times for workers to do the job. You can put a minimum number of hours to operate, a lunch break interval, and you’ll be able to make it a recurring shift. The tool’s reporting software is horribly basic: You’ll receive access to weekly, daily, project, and penis view reports as well as a”habit” report which lets you filter information from the above reports. When compared to the PM options in this class, Hubstaff’s coverage is utterly embarrassing so, if your target is to understand and evolve based on when and how your employees manage time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve attained weekly staffing and funding limits. Invoices are automatically calculated and created depending on the time each employee worked, in addition to their related pay rate. It is possible to set up automatic payroll through PayPal, which lets you automate payments based on time tracked inside the application. Keep in mind: Consumers do not have to send time through for approval, so automatic payments will be made whether workers were wrong or right about the number of hours they worked. There is not any reminder for supervisors to double-check every timesheet before automatic payments move out thus, if you’re worried about making false payments, then it is possible to set PayPal payments to manual. Phone Time Tracker
Price And Options
Hubstaff has been constructed to give you Big Brother-level oversight into when workers are working, what they’re doing while they operate, and what you want to pay them when the job is finished. The Fundamental $5-per-month program provides you access to easy time tracking tools, an employee payment program manager, 24/7 support, and user settings that may be managed in an employee-by-employee basis. Additionally, this program lets you keep tabs on whether your employees are working by allowing you record screenshots while they work as well as monitor mouse and keyboard action during shifts. Of the five tools we tested, Hubstaff is the only tool which offered this amount of insight into the way that employees are progressing. Although keyboard and screen tracking are helpful (albeit over-reaching) attributes for a shift monitor, Hubstaff’s implementation leaves much to be desired (more on this later).
The 9-per-user-per-month Premium plan includes everything you’ll find in the fundamental plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party applications. The Premium bundle also comes with a lightweight schedulingtool that provides administrators the power to assign shifts and delegate tasks from inside the console. Premium customers can also use the application to create invoices and create PayPal payments mechanically. Customers that pay annually will receive two months free (for both price tiers).
In comparison to TSheets, its nearest competition in our roundup, Hubstaff is reasonably priced, especially given the added monitoring features that are unavailable in competitive tools. TSheets supplies a fundamental free accounts, in addition to a $4-per-user-per-month account that charges a $16 base fee per month for groups with fewer than 100 users, along with an $80 base fee per month for groups with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even in Hubstaff’s Premium degree.
If you’re more interested in these hulky PM alternatives, then you will want to pony up a bit more cash. Mavenlink’s cheapest program that includes time tracking costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an unlimited number of users (which is a pretty good deal if you want all of the extra PM features). Wrike’s lowest time monitoring plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original review of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed specific feature weaknesses or omissions, including adding a web timer, fleshing out coverage choices, and adding action levels and monitor monitoring. We are going to be analyzing these features shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper shift oversight. For instance, Hubstaff doesn’t allow advanced tracking. If you operate a trucking business and you’re less concerned about the number of hours each trucker drove than the distance driven, then there’s no way to handle that in Hubstaff. Users may add notes to an empty text area, but that information won’t be blended into reports. As a consequence, that you can not use it to learn about who’s functioning, how they are functioning, and what they are producing (other than the number of hours monitored ). TSheets not only provides you this choice, it provides you the ability to create six additional customizable innovative monitoring fields. You can also add a query for every clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to respond to the queries at the close of each change or they will not have the ability to clock out.
As hardcore as Hubstaff is all about monitoring work, the application doesn’t allow for IP address limitations, so your employees can say they’re working from the office but they could actually be working from a cruise ship in the Bahamas (unless they are using the cell app to track time). This is a normal feature that’s available in almost every other tool we analyzed. Hubstaff also does not enable admins to need users to snap a photograph when they report to work. I guess it is overkill to generate someone take a selfie right before you get started recording their screen and tracking their keystrokes, but TSheets lets you set this as a requirement (which makes sense, particularly if you’re tracking tasks done out of a computer, like retail, construction, or amusement work). The software also doesn’t allow users clock in via a telephone call, which is an element TSheets and other service providers make available for employees who don’t have a smartphone.
Monitoring Employee Work
We’ve touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time monitoring. However, the platform also offers many of the hallmarks of employee tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and application tracking, GPS and location tracking, and action screenshots.
As soon as you set your users and they download the timer app onto their server, the desktop app not only tracks time but will take screenshots randomly or at custom intervals, for example three screenshots each minute. This applies not only to the user’s main screen but any attached monitors too. Hubstaff doesn’t log keys however, it does monitor the action provided via the mouse and computer keyboard, giving employers a calculation of just how active the worker is. This info all winds up around the Hubstaff dashboard in the Activity tab. This is where you can then select an individual in the drop-down menu to view their screenshots connected with action data.
When it comes to application and URL tracking, Hubstaff goes beyond just tracking time to learn what websites and programs a worker visited or opened and how long they had been there. The Reports section may subsequently run custom queries on vectors such as program usage mapped against time and action. Hubstaff incorporates with job and job management tools like Asana and Trello to filter reports by particular projects or tasks to track productivity.
One unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile program. While the cellular app can’t take screenshots or capture mobile app and site activity, it lets you monitor and log place for employees working in the field. While the thickness of monitoring data and surveillance features can’t step up to a powerhouse tool such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff includes a useful choice of attributes for employers that want a little more oversight. Phone Time Tracker
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about tracking employee behaviour while on the clock, then there’s no better program accessible than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and path movements via GPS monitoring.
Unfortunately, if you’re trying to find a platform that goes the excess mile to allow customization, atypical information entry, or a much more sophisticated reporting arrangement, then Hubstaff will not be perfect for you. Additionally, should you opt for a different system, your employees will thank you for not needing them to download a secondary app for tracking time–particularly when you consider that every other tool we reviewed makes this potential within the boundaries of their online UI. Phone Time Tracker