Intro Previous Versions Of Hubstaff
When choosing a time monitoring tool, it is important to understand the many different kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all feature robust time tracking features for professional services businesses. However, the time tracking features in such tools are available only as part of bigger project management (PM) suites. As a result, you are paying a lot more money for things like file storage, in-app discussion, progress reports, and shift administration. On the opposite end of the spectrum, you will discover pure play time monitoring tools like Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Previous Versions Of Hubstaff
Characteristics and Utilization
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar which leaves lots of room around the side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an overview of how many hours your employees have worked that day and how many hours they have worked over the previous seven days. You will also see a list of each member, their latest jobs, and how busy they have been over the past week. This is a solid PM data visualization which lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects that are getting more than sufficient focus and projects that are being disregarded.
There are two ways to put in time in Hubstaff: You are able to construct manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet attribute, you log in your hours as you probably did with pen and paper during the analog age of time tracking. Basically, if you work your change, you add time to your timesheet, and you also sign off on it. This is a pretty standard method of tracking time. Regrettably, because Hubstaff doesn’t allow you to add future time, you can’t use the platform as a shift planner. Administrators can let users manually edit previously submitted timesheets, and they can force users to need a motive to guarantee they’re really adding hours they worked. Admins can also set the system up to remind users to start tracking time if they have not clocked to the machine in a while.
The second, and most frustrating, way of tracking moment in Hubstaff is using the stopwatch feature. In each solution we analyzed, this element can be found within the boundaries of your web browserevery alternative that is, except for Hubstaff. With Hubstaff, you are required to download an native desktop application that lives within another window. In it, you can select your project, press Start, and your timer will start counting. When you are done, your action and your screenshots will be transmitted to the principal hub. The native program is going to take a photo at random intervals of up to three shots per hour based on how frequently the admin wants to spy on employees. Screenshots can be partly fuzzy to not record sensitive information on every grab, but enough of the screen is left unsullied you’ll still get a feeling of whether the screen is on work-related or play-related content. This is an annoyingly complicated and convoluted way to manually track time, particularly if you’re jumping from task to task throughout the day. Hubstaff must discover a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is precisely the same as it’s on the desktop program. The mobile programs let admins monitor motions via GPS monitoring. This provides you an overview of just how much movement was performed by your employee by capturing location data at distinct stages.
The Schedules tab lets you assign times and dates for workers to work. It is possible to set a minimum number of hours to operate, a lunch break interval, and you’ll be able to make it a recurring shift. The program’s reporting applications is terribly basic: You will receive access to weekly, daily, project, and penis view reports as well as a”habit” report that allows you filter data from the above reports. In comparison to the PM options in this class, Hubstaff’s reporting is utterly embarrassing consequently, if your goal is to understand and evolve based on when and how your employees handle time, you’d be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and funding limits. Invoices are automatically calculated and made based on the time each employee worked, in addition to his or her related pay rate. You can set up automatic citizenship through PayPal, which lets you automate payments based on time monitored within the tool. Keep in mind: Users don’t have to send time through for acceptance, so automatic payments will be made whether workers were right or wrong concerning the number of hours they worked. There’s not any reminder for managers to double-check each timesheet before automatic payments go out thus, if you’re worried about making bogus payments, then you can place PayPal payments to manual. Previous Versions Of Hubstaff
Cost And Options
Hubstaff has been constructed to give you Big Brother-level oversight into when employees are working, what they’re doing while they work, and what you want to pay them as soon as the job is finished. The Basic $5-per-month program provides you access to easy time tracking tools, a worker payment schedule supervisor, 24/7 support, and user preferences that can be managed in an employee-by-employee basis. Additionally, this plan lets you keep track of whether your employees are working by allowing you record screenshots while they function as well as monitor mouse and keyboard activity during shifts. Of the five tools we’ve tested, Hubstaff is the only instrument which offered this amount of insight into how workers are progressing. Although screen and keyboard monitoring are useful (albeit over-reaching) attributes for a change screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium plan includes everything you’ll find in the Basic program, but you will also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third party software. The Premium package also comes with a lightweight schedulingtool that gives administrators the power to assign shifts and assign tasks from within the console. Premium customers can also use the tool to create invoices and make PayPal payments mechanically. Customers that pay yearly will get two weeks free (for both cost tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is reasonably priced, especially given the extra monitoring features that are unavailable in competitive tools. TSheets supplies a basic free accounts, in addition to a $4-per-user-per-month account that charges a $16 base fee a month for groups who have fewer than 100 users, and a $80 foundation fee monthly for teams with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even at Hubstaff’s Premium degree.
If you’re more interested in those hulky PM alternatives, then you’ll need to pony up a bit more money. Mavenlink’s cheapest program that includes time tracking costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an unlimited number of consumers (that is a fairly good deal if you need all of the extra PM attributes ). Wrike’s cheapest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original review of Hubstaff, the business has released a major update in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a internet timer, fleshing out reporting choices, and adding activity levels and monitor monitoring. We’ll be analyzing these attributes shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff does not do an excellent job allowing for deeper change oversight. By way of example, Hubstaff does not allow advanced monitoring. If you operate a trucking business and you’re less concerned about how many hours each trucker drove than the distance driven, then there’s no way to handle that in Hubstaff. Users can add notes to an empty text area, but that information won’t be blended into reports. This means you can not use it to find out about who’s functioning, how they’re functioning, and what they’re producing (aside from the amount of hours tracked). TSheets not only provides you this option, it provides you the ability to create six extra customizable innovative tracking fields. You can even add a question for every single clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the consumer to reply to the queries at the close of every shift or they will not have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the tool doesn’t allow for IP address limitations, so your workers can say they’re working from the office but they can actually be operating from a cruise ship in the Bahamas (unless they’re using the mobile app to track time). This is a standard feature that’s available in almost every other tool we analyzed. Hubstaff also does not enable admins to require users to snap a photograph when they report to work. I suppose it is overkill to make someone take a selfie before you get started recording their display and monitoring their keystrokes, but TSheets lets you set this as a requirement (which makes sense, especially if you’re monitoring tasks done outside of a computer, such as electronic, construction, or amusement work). The software also does not allow users clock via a telephone call, which can be an element TSheets and other service providers make available for workers who do not have a smartphone.
Tracking Employee Work
We’ve touched on how some of Hubstaff’s more Big Brother-like attributes factor into time tracking. But the platform also offers a lot of the hallmarks of employee tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and application monitoring, GPS and location monitoring, and activity screenshots.
As soon as you place your customers and they download the timer app onto their server, the desktop program not only tracks time but will take screenshots randomly or in custom intervals, such as three screenshots each minute. This applies not only to the user’s most important screen but any connected monitors too. Hubstaff does not log keys however, it does monitor the activity provided through the mouse and computer keyboard, giving employers a calculation of how busy the worker is. This info all winds up on the Hubstaff dashboard in the Activity tab. This is where you can then select a user in the drop-down menu to see their screenshots correlated with activity data.
If it comes to application and URL tracking, Hubstaff goes beyond just tracking time to learn what websites and apps an employee opened or visited and how long they had been there. The Reports module may subsequently run custom queries on vectors such as program usage mapped against time and action. Hubstaff integrates with project and task management tools such as Asana and Trello to filter reports by specific projects or tasks to track productivity.
1 unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile program. While the mobile app can not take screenshots or catch mobile app and site activity, it allows you to monitor and log location for employees working in the area. While the depth of monitoring surveillance and data features can not step up to a powerhouse tool such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff includes a useful selection of features for employers that want a bit more oversight. Previous Versions Of Hubstaff
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you are diligent about tracking employee behaviour while on the clockthen there’s no better software available than Hubstaff. You’ll have the ability to log screenshots, track keystroke volume, and route movements via GPS tracking.
Regrettably, if you’re trying to find a platform that goes the excess mile to enable customization, atypical information entry, or a much more advanced reporting arrangement, then Hubstaff will not be perfect for you. Additionally, in case you opt for a different program, your employees will thank you for not requiring them to obtain a secondary program for monitoring time–especially when you consider that every other instrument we reviewed makes this potential within the confines of their web-based UI. Previous Versions Of Hubstaff