Introduction Pricing Hubstaff
When choosing a time tracking tool, it’s important to understand the various kinds of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all include powerful time tracking features for professional services companies. However, the time monitoring features in such tools are available only as part of bigger project management (PM) suites. As a result, you are paying much more cash for things like file storage, in-app discussion, progress reports, and change administration. On the opposite end of the spectrum, you’ll find pure play time monitoring tools like Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Pricing Hubstaff
Characteristics and Usage
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar that leaves lots of room on the right-hand side of your display for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an summary of the number of hours your employees have worked that day and how many hours they’ve worked over the previous seven days. You will also find a list of each member, their most recent tasks, and how active they have been over the past week. This is a solid PM data visualization which allows you immediately differentiate between workhorses and do-nothings, and it immediately calls to focus projects which are getting more than sufficient focus and jobs that are being disregarded.
There are two methods to put in time in Hubstaff: You can build manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet attribute, you log in your hours as you likely did with pen and paper during the analog era of time monitoring. Essentially, you work your shift, you add the time to your own timesheet, and you sign off on it. This is a fairly standard procedure of monitoring time. Regrettably, because Hubstaff doesn’t allow you to add future time, you can not use the platform as a shift planner. Administrators can allow users manually edit formerly submitted timesheets, and they can force users to require a motive to guarantee they’re really adding hours that they worked. Admins can also set up the system to let users to start tracking time if they have not clocked into the machine in a little while.
The second, and most frustrating, way of monitoring moment in Hubstaff is by using the stopwatch feature. In each solution we analyzed, this component is available within the confines of your internet browserevery solution that’s, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that lives within another window. In it, you can select your job, press Start, along with your own timer will begin counting. When you are done, your activity and your screenshots will be transmitted to the main hub. The native program is going to take a photo at random periods of up to three shots per hour based on how often the admin wants to spy on workers. Screenshots can be partially fuzzy to not record sensitive information on each catch, but enough of the display is left unsullied you’ll still get a sense of if the display is on work-related or play-related content. This is an annoyingly complex and complicated means to manually monitor time, especially if you’re jumping from task to task throughout the day. Hubstaff must find a way to add the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is precisely the same as it is on the desktop app. The mobile programs let admins monitor motions via GPS tracking. This gives you an summary of just how much motion was performed by your worker by capturing location data at different stages.
The Schedules tab lets you assign times and dates for workers to work. It is possible to put a minimum number of hours to work, a lunch break duration, and you can allow it to be a recurring change. The program’s reporting software is horribly basic: You’ll get access to weekly, daily, job, and penis view reports as well as a”custom” report which allows you filter information from the above reports. In comparison to the PM solutions in this course, Hubstaff’s reporting is utterly embarrassing so, if your goal is to understand and evolve based on if and how your employees manage time, you’d be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and funding limits. Invoices are automatically calculated and made based on the time each worker worked, as well as their related pay rate. You can set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked inside the application. Keep in mind: Consumers don’t have to send time through for acceptance, so automatic payments will be made whether workers were wrong or right about the amount of hours that they worked. There is not any reminder for managers to double-check every timesheet ahead of automatic payments move out so, if you are concerned about making false payments, then it is possible to place PayPal payments to guide. Pricing Hubstaff
Cost And Alternatives
Hubstaff was constructed to provide you with Big Brother-level oversight into when workers are working, what they are doing while they operate, and what you want to pay them as soon as the work is finished. The Basic $5-per-month program provides you access to simple time monitoring tools, a worker payment schedule supervisor, 24/7 support, and user preferences which can be managed on an employee-by-employee basis. Moreover, this program enables you to keep tabs on whether or not your employees are working by allowing you document screenshots while they work as well as monitor keyboard and mouse action during changes. Of the five tools we tested, Hubstaff is the only tool that provided this level of insight into how employees are progressing. Although screen and keyboard monitoring are useful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium program includes all you’ll discover in the Basic program, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third party applications. The Premium bundle also has a lightweight schedulingtool that gives administrators the power to assign shifts and delegate tasks from inside the console. Premium customers can also use the tool to create invoices and make PayPal payments automatically. Clients that pay annually will receive two months free (for both cost tiers).
In comparison to TSheets, its nearest competitor in our roundup, Hubstaff is reasonably priced, especially given the added monitoring features that are unavailable in competitive tools. TSheets offers a fundamental free account, as well as a $4-per-user-per-month account that charges a $16 base fee a month for groups who have fewer than 100 users, and an $80 base fee per month for groups with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium level.
If you’re more interested in those hulky PM alternatives, then you will want to pony up a little more money. Mavenlink’s cheapest program that includes time monitoring prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an unlimited number of users (that is a pretty good deal if you need all the excess PM attributes ). Wrike’s lowest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the company has released a significant update in late 2018 that specifically addressed certain feature flaws or omissions, such as adding a web timer, fleshing out reporting choices, and adding action levels and monitor monitoring. We’ll be testing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper change supervision. For example, Hubstaff does not allow advanced monitoring. If you operate a trucking business and you are less concerned about the number of hours a trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users may add notes to an empty text field, but that data won’t be mixed into reports. As a consequence, that you can’t use it to learn about who’s functioning, how they’re functioning, and what they are producing (other than the amount of hours tracked). TSheets not only gives you this option, it provides you the ability to make six additional customizable innovative monitoring fields. You might even put in a query for every clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the user to respond to the queries at the end of every change or else they will not have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the tool does not permit for IP address restrictions, so your employees can say they are working from the workplace but they can actually be operating from a cruise boat in the Bahamas (unless they are using the mobile app to monitor time). This is a normal feature that’s available in almost every other tool we tested. Hubstaff also does not enable admins to need users to snap a photo if they report to work. I suppose it’s overkill to generate someone take a selfie right before you get started recording their screen and monitoring their keystrokes, but TSheets lets you place this as a requirement (which makes sense, especially if you’re monitoring tasks done outside of a computer, like retail, construction, or entertainment work). The software also does not let users clock in via a phone call, which is a component TSheets along with other service providers make available for employees who don’t have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time monitoring. However, the platform also has many of the hallmarks of employee tracking tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and program monitoring, GPS and place monitoring, and activity screenshots.
Once you place your customers and they download the timer program onto their machine, the desktop program not only tracks time but will take screenshots randomly or at custom intervals, such as three screenshots each minute. This applies not only to the user’s most important screen but any attached monitors too. Hubstaff doesn’t log keys but it will track the action provided through the mouse and keyboard, providing companies a calculation of how busy the employee is. This info all winds up around the Hubstaff dashboard from the Task tab. This is where you can then pick an individual in the drop-down menu to view their screenshots correlated with action data.
If it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to learn what sites and apps a worker opened or visited and how long they were there. The Reports section may then run custom questions on vectors like program usage mapped against time and activity. Hubstaff incorporates with project and job management tools like Asana and Trello to filter reports from particular projects or tasks to track productivity.
One unique employee tracking feature offered is GPS location tracking through Hubstaff’s mobile program. While the mobile app can’t take screenshots or catch mobile app and site activity, it allows you to monitor and log location for employees working in the area. While the depth of tracking data and surveillance features can not measure up to a grid application such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff has a helpful selection of attributes for employers that want a bit more oversight. Pricing Hubstaff
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behaviour while on the clock, then there’s no better software available than Hubstaff. You will be able to log screenshots, monitor keystroke volume, and path moves via GPS tracking.
Regrettably, if you’re looking for a platform that goes the excess mile to enable customization, irregular data entry, or even a much more advanced reporting arrangement, then Hubstaff won’t be right for you. In addition, in case you choose a different program, your employees will thank you for not requiring them to obtain a secondary program for monitoring time–particularly once you consider that every other instrument we examined makes this potential within the boundaries of their web-based UI. Pricing Hubstaff