Intro Printable Productivity Tools
When picking a time tracking tool, it is important to comprehend the many different types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services companies. However, the time monitoring features in these tools are available only within larger project management (PM) suites. As a result, you are paying much more cash for things like file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you’ll discover pure play time monitoring tools such as Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Printable Productivity Tools
Attributes and Usage
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar that leaves lots of room around the side of your display for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which provides you an summary of how many hours your employees have worked this day and the number of hours they have worked over the past seven days. You will also find a list of each member, their latest tasks, and how active they have been over the last week. This is a strong PM data visualization which lets you immediately differentiate between workhorses and do-nothings, and it immediately calls to focus projects that are getting more than enough focus and projects that are being disregarded.
There are two methods to put in time in Hubstaff: You can build manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet feature, you log in your hours as you probably did with pen and paper through the analog era of time tracking. Essentially, you work your change, you add the time to your timesheet, and you also sign off on it. This is a pretty standard procedure of tracking time. Unfortunately, because Hubstaff does not let you add future time, you can’t use the platform for a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they can induce users to require a reason to ensure they’re actually adding hours that they worked. Admins may also set the system up to remind users to start tracking time if they haven’t clocked to the machine in a while.
The next, and most frustrating, way of tracking moment in Hubstaff is using the stopwatch feature. In each solution we tested, this component can be found within the confines of your internet browser–every solution that’s, except for Hubstaff. With Hubstaff, you are expected to download an native desktop application that resides within a separate window. In it, you can select your job, press Start, along with your timer will start counting. When you’re done, your action and your screenshots will be sent to the principal hub. The native app is going to take a picture at random intervals of up to three shots per hour depending on how often the admin would like to spy on workers. Screenshots can be partly blurred not to record sensitive information on every catch, but enough of this screen is left unsullied you’ll still get a feeling of whether the display is really on work-related or play-related content. This is an annoyingly complex and convoluted means to manually monitor time, particularly if you’re jumping from task to task throughout the day. Hubstaff must find a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop program. The mobile apps let admins monitor movements via GPS tracking. This provides you an summary of just how much movement was performed by your worker by capturing location data at different stages.
The Schedules tab enables you to assign times and dates for workers to work. You can set a minimum number of hours to operate, a lunch break duration, and you can make it a recurring shift. The tool’s reporting software is terribly basic: You’ll get access to weekly, daily, project, and member view reports in addition to a”habit” report which allows you filter data from the aforementioned reports. In comparison to the PM solutions in this course, Hubstaff’s coverage is utterly embarrassing so, if your target is to understand and evolve according to when and how your employees manage time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve reached weekly staffing and funding limitations. Invoices are automatically calculated and created depending on the time each worker worked, as well as their associated pay rate. It is possible to set up automatic citizenship through PayPal, which enables you to automate payments based on time monitored inside the application. Remember: Users do not need to send time through for acceptance, therefore automatic payments will be made whether employees were wrong or right concerning the amount of hours they worked. There’s no reminder for supervisors to double-check each timesheet ahead of automatic payments go out thus, if you are worried about making false payments, then you can place PayPal payments to manual. Printable Productivity Tools
Price And Alternatives
Hubstaff was constructed to provide you with Big Brother-level oversight into when workers are working, what they are doing while they work, and what you really want to cover them as soon as the job is done. The Fundamental $5-per-month plan gives you access to easy time monitoring tools, an employee payment program manager, 24/7 support, and user settings that may be managed in an employee-by-employee basis. Moreover, this program lets you keep tabs on whether or not your employees are working by allowing you record screenshots while they work in addition to monitor mouse and keyboard activity during shifts. Of the five tools we’ve tested, Hubstaff is the only instrument that provided this amount of insight into the way that workers are progressing. Although keyboard and screen tracking are helpful (albeit over-reaching) features for a shift monitor, Hubstaff’s implementation leaves much to be desired (more on this later).
The $9-per-user-per-month Premium plan includes all you’ll discover in the fundamental plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third party applications. The Premium package also comes with a lightweight schedulingtool that provides administrators the capability to assign shifts and delegate tasks from within the console. Premium customers can also use the application to make invoices and make PayPal payments automatically. Clients that pay annually will receive two weeks free (for both price tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is fairly priced, especially given the added monitoring features that are unavailable in competitive resources. TSheets offers a fundamental free account, as well as a $4-per-user-per-month accounts that charges a $16 base fee per month for groups who have fewer than 100 users, and a $80 base fee per month for groups with more than 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more costly than Hubstaff, even at Hubstaff’s Premium degree.
If you’re more interested in these hulky PM solutions, then you’ll need to pony up a little more money. Mavenlink’s cheapest plan that includes time monitoring costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an unlimited number of consumers (which is a pretty good deal if you need all the extra PM attributes ). Wrike’s cheapest time monitoring plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the business has released a major update in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a web timer, fleshing out coverage choices, and adding activity levels and screen tracking. We are going to be testing these attributes shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper shift supervision. For example, Hubstaff doesn’t allow advanced tracking. If you run a trucking company and you are less concerned about how many hours a trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users may add notes to a empty text field, but that data won’t be blended into reports. As a consequence, you can not use it to find out about who’s working, how they are functioning, and what they are generating (other than the amount of hours monitored ). TSheets not only provides you this option, it gives you the ability to create six additional customizable innovative tracking fields. You might even add a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the user to respond to the queries at the end of each shift or they will not have the ability to clock out.
As hardcore as Hubstaff is about tracking work, the tool does not permit for IP address limitations, which means your employees can say they’re working from the office but they could actually be working from a cruise boat in the Bahamas (unless they are using the mobile app to track time). This is a normal feature that’s available in virtually every other tool we analyzed. Hubstaff also doesn’t enable admins to need users to snap a photograph when they report to work. I guess it’s overkill to make someone take a selfie before you get started recording their display and tracking their keystrokes, but TSheets lets you place this as a necessity (which makes sense, especially if you’re tracking tasks done out of a computer, like electronic, building, or amusement work). The program also does not allow users clock via a telephone call, which can be a component TSheets along with other service providers make readily available for workers who do not have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like attributes factor into time monitoring. However, the platform also offers a lot of the hallmarks of employee tracking tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and application tracking, GPS and place monitoring, and action screenshots.
As soon as you place your users and they download the timer program onto their machine, the desktop app not only monitors time but will take screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not only to the user’s main screen but any connected monitors too. Hubstaff doesn’t log keys but it does track the activity provided via the mouse and computer keyboard, giving employers a calculation of just how active the employee is. This data all winds up around the Hubstaff dashboard in the Activity tab. This is where you can then pick a user from the drop-down menu to see their screenshots connected with action data.
When it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to see what websites and apps a worker visited or opened and how long they had been there. The Reports section may subsequently run custom questions on vectors like app usage mapped against time and activity. Hubstaff incorporates with project and job management tools such as Asana and Trello to filter reports from specific tasks or projects to monitor productivity.
1 unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile app. While the mobile app can not take screenshots or catch mobile app and website activity, it allows you to track and log place for workers working in the area. While the thickness of tracking surveillance and data features can’t measure up to a powerhouse tool for example Teramind, our Editors’ Choice for worker monitoring, Hubstaff includes a useful choice of attributes for employers that want a bit more oversight. Printable Productivity Tools
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you’re diligent about monitoring employee behaviour while on the clock, then there’s no better software accessible than Hubstaff. You will be able to log screenshots, track keystroke volume, and path moves via GPS tracking.
Regrettably, if you’re looking for a platform which goes the extra mile to allow customization, irregular data entry, or a more sophisticated reporting structure, then Hubstaff will not be perfect for you. In addition, should you choose another system, your employees will thank you for not requiring them to obtain a secondary program for tracking time–particularly once you consider that every other tool we reviewed makes this potential within the confines of their web-based UI. Printable Productivity Tools