Background Productivity Applications Definition
When choosing a time monitoring tool, it’s important to understand the many different types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services companies. On the other hand, the time monitoring features in such tools are available only within bigger project management (PM) suites. Because of this, you’re paying much more cash for things like file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you will find pure play time monitoring tools like Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Productivity Applications Definition
Attributes and Utilization
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar that leaves plenty of room around the side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an summary of how many hours your employees have worked that day and the number of hours they’ve worked over the past seven days. You’ll also find a list of each member, their latest tasks, and how busy they’ve been over the past week. This is a solid PM data visualization which lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are getting more than sufficient focus and projects that are being neglected.
There are two methods to add time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet feature, you log in your hours since you probably did with pencil and paper through the analog era of time monitoring. Basically, if you work your shift, you add the time to your own timesheet, and you sign off on it. This is a pretty standard method of monitoring time. Unfortunately, because Hubstaff does not allow you to add future time, you can not use the platform for a shift organizer. Administrators can let users manually edit previously submitted timesheets, and they can force users to require a reason to ensure they’re really adding hours that they worked. Admins can also set up the system to let users to start monitoring time should they have not clocked into the system in a while.
The second, and most bothersome, way of monitoring time in Hubstaff is using the stopwatch feature. In every solution we tested, this component can be found within the boundaries of your web browser–every alternative that’s, except for Hubstaff. With Hubstaff, you’re expected to download a native desktop application that resides within another window. In it, you can select your job, press Start, along with your timer will start counting. When you’re done, your activity and your screenshots will be transmitted to the principal hub. The native program is going to take a picture at random intervals of up to 3 shots per hour depending on how often the admin would like to spy on employees. Screenshots can be partially blurred to not capture sensitive information on every catch, but enough of this display is left unsullied you’ll still get a sense of if the screen is on work-related or play-related content. This is an annoyingly complex and complicated means to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must discover a way to add the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is exactly the same as it is on the desktop app. The mobile programs let admins monitor movements via GPS monitoring. This gives you an overview of how much motion was done by your employee by capturing location data at different stages.
The Schedules tab lets you assign times and dates for workers to do the job. You can put a minimum number of hours to work, a lunch break duration, and you can allow it to be a recurring change. The program’s reporting applications is terribly basic: You’ll get access to weekly, daily, project, and penis view reports as well as a”custom” report which lets you filter information from the aforementioned reports. When compared to the PM options within this class, Hubstaff’s coverage is downright embarrassing so, if your goal is to understand and evolve according to if and how your employees manage time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have reached weekly staffing and budget limits. Invoices are automatically calculated and made depending on the time each worker worked, as well as their associated pay rate. It is possible to set up automatic payroll through PayPal, which lets you automate payments based on time monitored within the application. Keep in mind: Users don’t need to send time for acceptance, therefore automatic payments will be made whether workers were right or wrong about the number of hours that they worked. There’s no reminder for supervisors to double-check every timesheet before automatic payments move out so, if you’re worried about making false payments, then it is possible to place PayPal payments to guide. Productivity Applications Definition
Cost And Alternatives
Hubstaff has been constructed to give you Big Brother-level oversight into when workers are working, what they’re doing while they work, and what you want to pay them when the work is finished. The Fundamental $5-per-month plan provides you access to simple time tracking tools, an employee payment schedule supervisor, 24/7 support, and user settings that can be managed on an employee-by-employee basis. Additionally, this program lets you keep tabs on whether or not your employees are working by allowing you record screenshots while they function in addition to monitor mouse and keyboard activity during changes. Of the five tools we’ve tested, Hubstaff is the only tool that provided this level of insight into the way that workers are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) features for a shift monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The $9-per-user-per-month Premium plan includes all you’ll find in the fundamental plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third party software. The Premium package also has a lightweight schedulingtool that gives administrators the power to assign shifts and delegate tasks from within the console. Premium clients can also use the application to create invoices and make PayPal payments mechanically. Clients that pay annually will receive two weeks free (for both cost tiers).
Compared to TSheets, its closest competition in our roundup, Hubstaff is reasonably priced, particularly given the added tracking features that are unavailable in competitive resources. TSheets supplies a fundamental free accounts, in addition to a $4-per-user-per-month account that costs a $16 base fee per month for groups with fewer than 100 users, along with a $80 base fee per month for groups with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium degree.
If you’re more interested in those hulky PM alternatives, then you’ll need to pony up a bit more cash. Mavenlink’s cheapest plan that includes time tracking costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of users (that is a pretty solid deal if you want all the extra PM features). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first overview of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a web timer, fleshing out reporting choices, and adding activity levels and monitor tracking. We are going to be testing these attributes shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff does not do a very good job allowing for deeper change supervision. By way of example, Hubstaff doesn’t allow advanced tracking. If you run a trucking business and you’re less concerned about the number of hours each trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users can add notes to an empty text area, but that information won’t be mixed into accounts. This means you can’t use it to learn about who is working, how they’re functioning, and what they’re producing (aside from the number of hours tracked). TSheets not only provides you this option, it gives you the ability to make six extra customizable innovative monitoring fields. You might also put in a query for every clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to respond to the queries at the end of each shift or they won’t be able to clock out.
As hardcore as Hubstaff is about monitoring work, the tool doesn’t permit for IP address restrictions, which means your workers can say they are working from the workplace but they could actually be working from a cruise boat in the Bahamas (unless they’re using the cell program to monitor time). This is a standard feature that’s available in virtually every other instrument we analyzed. Hubstaff also does not enable admins to need users to snap a photo when they report to work. I guess it’s overkill to make someone take a selfie right before you start recording their display and monitoring their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, particularly if you’re tracking tasks done out of a computer, like electronic, building, or amusement work). The program also does not allow users clock in via a phone call, which is a component TSheets and other service providers make readily available for employees who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how some of Hubstaff’s more Enormous Brother-like features factor into time tracking. However, the platform also has a lot of the hallmarks of worker tracking tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and program tracking, GPS and place tracking, and action screenshots.
As soon as you place your users and they download the timer app onto their machine, the desktop program not only monitors time but will require screenshots randomly or at custom intervals, for example three screenshots each minute. This applies not only to the user’s main display but any attached monitors as well. Hubstaff does not log keys but it does track the activity provided through the mouse and keyboard, providing employers a calculation of just how active the employee is. This data all winds up on the Hubstaff dashboard from the Task tab. This is where you can then pick a user in the drop-down menu to see their screenshots correlated with action data.
When it comes to program and URL monitoring, Hubstaff goes beyond simply tracking time to see what sites and programs a worker opened or visited and how long they had been there. The Reports module can then run custom questions on vectors like program usage mapped against time and action. Hubstaff incorporates with project and job management tools like Asana and Trello to filter reports by particular tasks or projects to monitor productivity.
One unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile program. While the cellular app can’t take screenshots or catch mobile app and site activity, it lets you monitor and log place for workers working in the area. While the depth of tracking data and surveillance features can’t step up to a powerhouse tool for example Teramind, our Editors’ Choice for worker monitoring, Hubstaff has a useful choice of attributes for companies that want a little more oversight. Productivity Applications Definition
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you are diligent about monitoring employee behavior while on the clockthen there’s no better program available than Hubstaff. You will have the ability to log screenshots, track keystroke volume, and route movements via GPS tracking.
Unfortunately, if you’re looking for a platform which goes the excess mile to enable customization, irregular data entry, or a much more advanced reporting arrangement, then Hubstaff will not be perfect for you. Additionally, should you choose a different program, your employees will thank you for not requiring them to obtain a secondary program for tracking time–particularly when you consider that every other instrument we examined makes this possible within the confines of their web-based UI. Productivity Applications Definition