Introduction Productivity Cloud Software
When picking a time monitoring tool, it’s important to comprehend the many different kinds of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all include powerful time monitoring features for professional services businesses. However, the time monitoring features in these tools are available only within larger project management (PM) suites. As a result, you are paying much more cash for things like file storage, in-app discussion, progress reports, and shift administration. On the opposite end of the spectrum, you will find pure play time tracking tools such as Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Productivity Cloud Software
Characteristics and Utilization
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar which leaves plenty of room around the right-hand side of your display for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which provides you an overview of how many hours your employees have worked that day and how many hours they’ve worked over the past seven days. You’ll also see a list of every member, their most recent jobs, and how busy they’ve been over the past week. This is a solid PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to attention projects which are getting more than sufficient focus and jobs that are being disregarded.
There are two methods to add time in Hubstaff: You can build manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet feature, you log in your hours since you likely did with pencil and paper through the analog age of time tracking. Essentially, you work your change, you add time to your own timesheet, and you also sign off on it. This is a fairly standard method of tracking time. Unfortunately, because Hubstaff doesn’t let you add future time, you can not use the platform for a shift planner. Administrators can allow users manually edit previously submitted timesheets, and they can force users to require a reason to guarantee they’re really adding hours that they worked. Admins may also set up the system to remind users to start monitoring time should they haven’t clocked into the machine in a while.
The next, and most bothersome, way of tracking moment in Hubstaff is by using the stopwatch feature. In every solution we analyzed, this element is available within the confines of your internet browserevery solution that is, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that lives within a separate window. In it, you can choose your project, press Start, along with your timer will begin counting. When you are done, your action and your screenshots will be sent to the principal hub. The native program will take a picture at random periods of up to 3 shots per hour depending on how often the admin wants to spy on workers. Screenshots can be partly blurred not to record sensitive information on every grab, but enough of this display is left unsullied you’ll still get a feeling of if the display is really on work-related or play-related content. This is an annoyingly complex and convoluted means to manually track time, especially if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop program. The mobile apps let admins monitor movements via GPS monitoring. This provides you an overview of how much motion was done by your worker by capturing location information at distinct stages.
The Schedules tab enables you to assign times and dates for employees to do the job. You can put a minimum number of hours to operate, a lunch break interval, and you can make it a recurring shift. The program’s reporting applications is horribly basic: You will receive access to weekly, daily, project, and penis view reports as well as a”custom” report which lets you filter information from the aforementioned reports. When compared to the PM options in this course, Hubstaff’s coverage is utterly embarrassing consequently, if your target is to learn and evolve according to when and how your employees handle time, you would be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve reached weekly staffing and funding limits. Invoices are automatically calculated and made based on the time each worker worked, as well as their related pay rate. It is possible to set up automatic payroll through PayPal, which enables you to automate payments based on time monitored inside the tool. Keep in mind: Users don’t have to send time through for acceptance, therefore automatic payments will be made whether workers were wrong or right concerning the amount of hours they worked. There’s no reminder for supervisors to double-check each timesheet before automatic payments move out so, if you are concerned about making bogus payments, then you can place PayPal payments to guide. Productivity Cloud Software
Price And Options
Hubstaff has been built to give you Big Brother-level oversight into when workers are working, what they are doing while they work, and what you really need to pay them as soon as the work is done. The Fundamental $5-per-month program gives you access to simple time tracking tools, an employee payment schedule manager, 24/7 support, and user settings that may be handled on an employee-by-employee basis. Additionally, this plan lets you keep track of whether or not your employees are working by allowing you record screenshots while they function in addition to monitor mouse and keyboard activity during changes. Of the five tools we’ve tested, Hubstaff is the only tool which provided this amount of insight into the way that workers are progressing. Although keyboard and screen tracking are useful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be wanted (more about this later).
The $9-per-user-per-month Premium program includes all you’ll find in the fundamental program, but you will also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party applications. The Premium bundle also comes with a lightweight schedulingtool that provides administrators the capability to assign changes and delegate tasks from inside the console. Premium customers can also use the application to create invoices and create PayPal payments mechanically. Customers that pay annually will receive two months free (for both price tiers).
Compared to TSheets, its nearest competition in our roundup, Hubstaff is fairly priced, particularly given the extra tracking features that are unavailable in competitive tools. TSheets offers a basic free accounts, in addition to a $4-per-user-per-month account that costs a $16 base fee a month for groups with fewer than 100 users, along with a $80 foundation fee monthly for groups with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium degree.
If you’re more interested in those hulky PM alternatives, then you’ll want to pony up a bit more money. Mavenlink’s cheapest plan that includes time monitoring prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an unlimited number of users (which is a pretty solid deal if you need all of the excess PM attributes ). Wrike’s cheapest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original overview of Hubstaff, the company has released a major update in late 2018 that specifically addressed certain feature flaws or omissions, including adding a internet timer, fleshing out reporting choices, and adding action levels and screen monitoring. We are going to be analyzing these features shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do an excellent job allowing for deeper change oversight. By way of example, Hubstaff does not allow advanced monitoring. If you operate a trucking company and you are less concerned about the number of hours each trucker drove than the distance driven, then there’s no way to handle this in Hubstaff. Users may add notes to an empty text field, but that information will not be mixed into accounts. As a consequence, that you can’t use it to find out about who’s functioning, how they’re working, and what they’re producing (aside from the amount of hours tracked). TSheets not only gives you this choice, it gives you the ability to make six extra customizable advanced tracking fields. You can also add a query for every clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to reply to the queries at the close of every shift or else they won’t be able to clock out.
As hardcore as Hubstaff is all about tracking work, the application doesn’t allow for IP address limitations, so your employees can say they’re working from the office but they can actually be operating from a cruise ship in the Bahamas (unless they are using the cell program to monitor time). This is a normal feature that’s available in virtually every other instrument we tested. Hubstaff also doesn’t enable admins to require users to snap a photograph if they report to work. I suppose it is overkill to generate someone take a selfie before you start recording their display and monitoring their keystrokes, but TSheets lets you set this as a requirement (which makes sense, particularly if you’re tracking tasks done out of a computer, such as electronic, construction, or amusement work). The program also doesn’t allow users clock via a telephone call, which can be an element TSheets and other service providers make readily available for workers who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how some of Hubstaff’s more Big Brother-like attributes factor into time tracking. However, the platform also offers many of the hallmarks of worker monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and application tracking, GPS and place tracking, and action screenshots.
As soon as you place your users and they download the timer app onto their server, the desktop program not only monitors time but will require screenshots randomly or at custom intervals, such as three screenshots each minute. This applies not only to the user’s most important screen but any connected monitors as well. Hubstaff does not log keys however, it will monitor the activity provided via the mouse and computer keyboard, providing companies a calculation of just how active the employee is. This info all winds up on the Hubstaff dashboard from the Task tab. This is where you can then select a user in the drop-down menu to view their screenshots correlated with activity data.
When it comes to program and URL monitoring, Hubstaff goes beyond just tracking time to see what websites and programs a worker opened or visited and how long they were there. The Reports section can then run custom questions on vectors like program usage mapped against time and activity. Hubstaff incorporates with project and job management tools such as Asana and Trello to filter reports by particular tasks or projects to track productivity.
One unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile program. While the cellular app can not take screenshots or capture mobile app and site activity, it allows you to track and log location for employees working in the field. While the depth of tracking data and surveillance features can’t measure up to a grid application such as Teramind, our Editors’ Choice for employee tracking, Hubstaff has a helpful selection of features for companies that want a little more oversight. Productivity Cloud Software
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behavior while on the clockthen there is no better program available than Hubstaff. You will be able to log screenshots, track keystroke volume, and path movements via GPS monitoring.
Regrettably, if you’re trying to find a platform which goes the extra mile to allow customization, atypical data entry, or a more sophisticated reporting structure, then Hubstaff will not be perfect for you. Additionally, in case you opt for another system, your employees will thank you for not needing them to download a secondary program for tracking time–particularly when you consider that every other instrument we reviewed makes this possible within the confines of their web-based UI. Productivity Cloud Software