When choosing a time tracking tool, it’s important to comprehend the many different kinds of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time monitoring features for professional services companies. However, the time monitoring features in such tools are available only as part of larger project management (PM) suites. As a result, you’re paying a lot more money for things such as file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you will find pure play time tracking tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Productivity
Characteristics and Usage
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar which leaves plenty of room around the side of your display for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which gives you an summary of the number of hours your employees have worked that day and the number of hours they’ve worked over the previous seven days. You’ll also see a list of every member, their latest tasks, and how active they’ve been over the last week. This is a strong PM data visualization which allows you immediately differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are becoming more than enough focus and projects that are being disregarded.
There are two methods to add time in Hubstaff: You are able to construct manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet feature, you log in your hours as you likely did with pen and paper through the analog era of time monitoring. Basically, if you work your shift, you add time to your timesheet, and you sign off on it. This is a fairly standard method of tracking time. Unfortunately, because Hubstaff does not allow you to add future time, you can not use the platform as a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they can force users to need a motive to guarantee they’re really adding hours they worked. Admins can also set up the system to remind users to begin monitoring time if they have not clocked to the machine in a little while.
The second, and most frustrating, way of monitoring moment in Hubstaff is using the stopwatch feature. In every solution we analyzed, this element is available within the boundaries of your internet browserevery alternative that is, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that resides within a separate window. In it, you can select your job, press Start, and your timer will start counting. When you’re done, your activity and your screenshots will be transmitted to the main hub. The native app will take a picture at random periods of up to 3 shots per hour based on how frequently the admin wants to spy on workers. Screenshots can be partially fuzzy not to capture sensitive information on every grab, but a lot of this display is left unsullied that you’ll still get a sense of if the screen is on work-related or play-related content. This is an annoyingly complicated and complicated means to manually monitor time, particularly if you’re jumping from task to task throughout the day. Hubstaff must discover a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is exactly the same as it is on the desktop app. The mobile programs let admins monitor motions via GPS tracking. This provides you an summary of how much motion was performed by your worker by capturing location data at different stages.
The Schedules tab enables you to assign times and dates for workers to work. You can put a minimum number of hours to work, a lunch break duration, and you’ll be able to allow it to be a recurring shift. The program’s reporting applications is terribly basic: You’ll receive access to weekly, daily, job, and penis view reports as well as a”custom” report that allows you filter data from the aforementioned reports. When compared to the PM options within this class, Hubstaff’s coverage is utterly embarrassing consequently, if your goal is to understand and evolve based on if and how your employees manage time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have reached weekly staffing and budget limitations. Invoices are automatically calculated and made based on the time each worker worked, in addition to his or her related pay rate. You can set up automatic citizenship through PayPal, which lets you automate payments based on time tracked inside the tool. Remember: Consumers do not need to send time for approval, so automatic payments will be made whether workers were right or wrong about the amount of hours they worked. There is no reminder for supervisors to double-check every timesheet before automatic payments go out thus, if you’re worried about making bogus payments, then it is possible to place PayPal payments to guide. Productivity
Cost And Alternatives
Hubstaff has been constructed to provide you with Big Brother-level oversight into when employees are working, what they are doing while they work, and what you want to pay them as soon as the job is finished. The Fundamental $5-per-month program provides you access to simple time tracking tools, a worker payment schedule manager, 24/7 support, and user settings that may be managed on an employee-by-employee basis. Moreover, this plan enables you to keep track of whether or not your employees are operating by letting you document screenshots while they function as well as monitor mouse and keyboard activity during changes. Of the five tools we’ve tested, Hubstaff is the only tool that offered this level of insight into the way that employees are progressing. Although keyboard and screen monitoring are helpful (albeit over-reaching) attributes for a shift monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The 9-per-user-per-month Premium program includes all you’ll discover in the fundamental program, but you will also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium package also has a lightweight schedulingtool that gives administrators the power to assign changes and assign tasks from inside the console. Premium customers can also use the tool to make invoices and make PayPal payments automatically. Customers that pay annually will get two months free (for both cost tiers).
Compared to TSheets, its nearest competition in our roundup, Hubstaff is fairly priced, particularly given the extra tracking features that are unavailable in competitive tools. TSheets supplies a basic free account, as well as a $4-per-user-per-month account that costs a $16 base fee a month for teams with fewer than 100 users, and a $80 base fee monthly for groups with more than 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in those hulky PM solutions, then you will want to pony up a little more money. Mavenlink’s cheapest program that includes time monitoring prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an unlimited number of consumers (which is a fairly good deal if you want all of the excess PM attributes ). Wrike’s cheapest time monitoring plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original overview of Hubstaff, the company has released a significant upgrade in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a internet timer, fleshing out reporting choices, and adding action levels and monitor monitoring. We are going to be analyzing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff does not do an excellent job allowing for deeper shift oversight. By way of instance, Hubstaff does not allow advanced monitoring. If you operate a trucking company and you are less concerned about how many hours each trucker drove than the distance driven, then there is no way to handle this in Hubstaff. Users may add notes to an empty text area, but that data will not be blended into accounts. As a consequence, you can not use it to find out about who is working, how they are functioning, and what they are producing (other than the amount of hours tracked). TSheets not only gives you this choice, it provides you the ability to create six additional customizable innovative monitoring fields. You can also add a question for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the user to respond to the questions at the close of every shift or else they will not have the ability to clock out.
As hardcore as Hubstaff is about monitoring work, the application does not allow for IP address restrictions, which means your workers can say they are working from the office but they can actually be working from a cruise boat in the Bahamas (unless they’re using the mobile app to monitor time). This is a standard feature that’s available in virtually every other instrument we tested. Hubstaff also does not enable admins to need users to snap a photograph if they report to work. I suppose it’s overkill to make someone take a selfie before you start recording their display and monitoring their keystrokes, but TSheets enables you to place this as a necessity (which makes sense, particularly if you’re monitoring tasks done outside of a computer, such as retail, construction, or amusement work). The software also does not allow users clock via a telephone call, which is an element TSheets and other service providers make readily available for workers who don’t have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. However, the platform also offers a lot of the hallmarks of employee monitoring tools. Hubstaff’s employee monitoring features include keystroke logging, URL and program tracking, GPS and location monitoring, and activity screenshots.
Once you set your users and they download the timer program onto their machine, the desktop app not only tracks time but will require screenshots randomly or in custom intervals, for example three screenshots each minute. This applies not only to the user’s main display but any attached monitors too. Hubstaff does not log keys but it will track the activity provided via the mouse and keyboard, giving companies a calculation of just how busy the worker is. This info all winds up on the Hubstaff dashboard in the Task tab. This is where you can then select an individual from the drop-down menu to view their screenshots connected with activity data.
If it comes to program and URL monitoring, Hubstaff goes beyond simply tracking time to learn what sites and apps a worker opened or visited and how long they were there. The Reports module may subsequently run custom queries on vectors like program usage mapped against time and activity. Hubstaff incorporates with project and job management tools such as Asana and Trello to filter reports by specific tasks or projects to monitor productivity.
1 unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile app. While the cellular app can not take screenshots or capture mobile app and site activity, it allows you to monitor and log location for workers working in the field. While the thickness of tracking data and surveillance features can not measure up to a powerhouse tool such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff has a helpful choice of features for companies that want a little more oversight. Productivity
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you are diligent about tracking employee behavior while on the clock, then there is no better program accessible than Hubstaff. You will have the ability to log screenshots, track keystroke volume, and route moves via GPS tracking.
Regrettably, if you’re looking for a platform that goes the extra mile to enable customization, irregular information entry, or even a much more sophisticated reporting arrangement, then Hubstaff will not be right for you. In addition, should you choose another system, your employees will thank you for not needing them to download a secondary app for tracking time–particularly when you consider that every other instrument we examined makes this potential within the boundaries of their online UI. Productivity