Introduction Productivity Index Software Development
When choosing a time monitoring tool, it is important to understand the many different types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all feature robust time monitoring features for professional services businesses. On the other hand, the time tracking features in such tools are available only within larger project management (PM) suites. As a result, you are paying a lot more money for things like file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you’ll discover pure play time monitoring tools like Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Productivity Index Software Development
Characteristics and Utilization
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar that leaves lots of room on the right-hand side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an overview of the number of hours your employees have worked this day and the number of hours they have worked over the past seven days. You will also see a list of each member, their most recent tasks, and how busy they have been over the past week. This is a strong PM data visualization that allows you immediately differentiate between workhorses and do-nothings, and it immediately calls to focus projects that are getting more than enough attention and jobs that are being neglected.
There are two ways to add time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet attribute, you log in your hours as you probably did with pen and paper during the analog age of time monitoring. Essentially, you work your change, you add the time to your own timesheet, and you sign off on it. This is a fairly standard method of monitoring time. Regrettably, because Hubstaff does not let you add future time, you can’t use the platform as a shift organizer. Administrators can let users manually edit previously submitted timesheets, and they’re able to force users to require a motive to guarantee they’re actually adding hours they worked. Admins may also set up the system to remind users to start monitoring time should they haven’t clocked to the system in a while.
The next, and most frustrating, way of tracking time in Hubstaff is by using the stopwatch feature. In each solution we analyzed, this element can be found within the boundaries of your web browser–every solution that is, except for Hubstaff. With Hubstaff, you are expected to download an native desktop application that resides within a separate window. In it, you can choose your project, press Start, along with your timer will begin counting. When you are done, your activity and your screenshots will be transmitted to the principal hub. The native program is going to take a photo at random periods of up to three shots per hour depending on how frequently the admin wants to spy on workers. Screenshots can be partly blurred not to record sensitive information on every catch, but enough of the screen is left unsullied that you’ll still get a sense of whether the screen is on work-related or play-related content. This can be an annoyingly complicated and convoluted means to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must find a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is precisely the same as it’s on the desktop program. The mobile programs let admins monitor movements via GPS monitoring. This gives you an overview of how much motion was performed by your employee by capturing location information at distinct stages.
The Schedules tab enables you to assign times and dates for employees to work. You can set a minimum number of hours to work, a lunch break duration, and you’ll be able to allow it to be a recurring shift. The program’s reporting software is terribly basic: You’ll receive access to weekly, daily, job, and penis view reports in addition to a”habit” report that allows you filter information from the aforementioned reports. In comparison to the PM solutions in this class, Hubstaff’s coverage is utterly embarrassing consequently, if your target is to understand and evolve based on when and how your employees manage time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and funding limits. Invoices are automatically calculated and created depending on the time each worker worked, as well as their associated pay rate. You can set up automatic payroll through PayPal, which enables you to automate payments based on time tracked inside the application. Remember: Users don’t need to send time for approval, so automatic payments will be made whether workers were right or wrong about the amount of hours that they worked. There’s no reminder for supervisors to double-check every timesheet ahead of automatic payments go out thus, if you are worried about making bogus payments, then you can set PayPal payments to manual. Productivity Index Software Development
Price And Alternatives
Hubstaff was built to provide you with Big Brother-level oversight into when workers are working, what they’re doing while they work, and what you need to cover them as soon as the job is finished. The Basic $5-per-month plan provides you access to easy time tracking tools, an employee payment schedule supervisor, 24/7 support, and user preferences that may be handled in an employee-by-employee basis. Additionally, this program enables you to keep tabs on whether your employees are operating by allowing you document screenshots while they work in addition to monitor mouse and keyboard activity during shifts. Of the five tools we’ve analyzed, Hubstaff is the only tool which offered this level of insight into the way that workers are progressing. Although screen and keyboard tracking are helpful (albeit over-reaching) features for a shift monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The $9-per-user-per-month Premium program includes all you’ll discover in the Basic plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party software. The Premium bundle also comes with a lightweight schedulingtool that provides administrators the power to assign shifts and delegate tasks from within the console. Premium clients can also use the application to create invoices and make PayPal payments mechanically. Customers that pay yearly will receive two weeks free (for both price tiers).
In comparison to TSheets, its nearest competition in our roundup, Hubstaff is reasonably priced, particularly given the added tracking features that are unavailable in competitive resources. TSheets offers a fundamental free accounts, in addition to a $4-per-user-per-month account that charges a $16 base fee a month for teams who have fewer than 100 users, and an $80 base fee per month for groups with over a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even in Hubstaff’s Premium degree.
If you’re more interested in these hulky PM alternatives, then you will need to pony up a bit more money. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of consumers (which is a fairly good deal if you want all of the extra PM features). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the company has released a major update in late 2018 that specifically addressed certain feature weaknesses or omissions, including adding a web timer, fleshing out reporting choices, and adding activity levels and screen monitoring. We’ll be analyzing these features shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do an excellent job allowing for deeper shift oversight. By way of example, Hubstaff doesn’t allow advanced monitoring. If you run a trucking company and you are less concerned about the number of hours each trucker drove than the distance driven, then there is no way to manage that in Hubstaff. Users can add notes to an empty text field, but that information will not be mixed into reports. As a consequence, you can not use it to learn about who’s working, how they’re working, and what they are generating (other than the number of hours monitored ). TSheets not only provides you this choice, it provides you the ability to make six additional customizable advanced tracking fields. You can also put in a question for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the user to reply to the questions at the end of each change or else they won’t have the ability to clock out.
As hardcore as Hubstaff is about tracking work, the tool doesn’t allow for IP address limitations, so your employees can say they’re working from the workplace but they could actually be operating from a cruise boat in the Bahamas (unless they’re using the cell app to monitor time). This is a standard feature that’s available in virtually every other instrument we tested. Hubstaff also does not enable admins to need users to snap a photo when they report to work. I suppose it’s overkill to make someone take a selfie right before you get started recording their display and tracking their keystrokes, but TSheets lets you place this as a necessity (which makes sense, especially if you’re monitoring tasks done out of a computer, like electronic, construction, or amusement work). The software also doesn’t let users clock via a phone call, which can be a component TSheets along with other service providers make available for employees who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how some of Hubstaff’s more Enormous Brother-like features factor into time tracking. However, the platform also offers a lot of the hallmarks of worker tracking tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and application tracking, GPS and location tracking, and action screenshots.
As soon as you set your customers and they download the timer program onto their machine, the desktop app not only monitors time but will require screenshots randomly or at custom intervals, such as three screenshots each minute. This applies not just to the user’s main display but any attached monitors as well. Hubstaff doesn’t log keys however, it will monitor the activity provided via the mouse and keyboard, giving companies a calculation of how active the worker is. This data all winds up on the Hubstaff dashboard in the Activity tab. This is where you can then select an individual in the drop-down menu to see their screenshots connected with activity data.
When it comes to application and URL monitoring, Hubstaff goes beyond just tracking time to see what sites and apps a worker opened or visited and how long they were there. The Reports module can then run custom queries on vectors such as app usage mapped against time and activity. Hubstaff incorporates with project and task management tools like Asana and Trello to filter reports by specific tasks or projects to monitor productivity.
One unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile app. While the mobile app can not take screenshots or capture mobile app and site activity, it lets you monitor and log location for workers working in the area. While the depth of tracking surveillance and data features can’t step up to a powerhouse tool for example Teramind, our Editors’ Choice for worker monitoring, Hubstaff has a helpful selection of attributes for employers that want a little more oversight. Productivity Index Software Development
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you’re diligent about monitoring employee behaviour while on the clock, then there is no better software accessible than Hubstaff. You will be able to log screenshots, monitor keystroke volume, and path movements via GPS monitoring.
Regrettably, if you’re trying to find a platform which goes the excess mile to allow customization, atypical data entry, or a more sophisticated reporting arrangement, then Hubstaff will not be right for you. Additionally, in case you opt for another program, your employees will thank you for not needing them to obtain a secondary program for tracking time–particularly once you consider that every other instrument we examined makes this possible within the confines of their web-based UI. Productivity Index Software Development