Introduction Productivity Management Software
When choosing a time monitoring tool, it’s important to comprehend the various kinds of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature powerful time monitoring features for professional services businesses. On the other hand, the time monitoring features in such tools are available only as part of larger project management (PM) suites. Because of this, you are paying a lot more money for things like file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you will discover pure play time monitoring tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Productivity Management Software
Attributes and Usage
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar which leaves lots of room on the right-hand side of your display for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an summary of how many hours your employees have worked this day and the number of hours they’ve worked over the previous seven days. You’ll also find a list of each member, their most recent jobs, and how active they’ve been over the past week. This is a solid PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it immediately calls to focus projects that are becoming more than enough focus and projects that are being neglected.
There are two ways to put in time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log your hours since you likely did with pen and paper through the analog age of time monitoring. Basically, if you work your change, you add time to your timesheet, and you sign off on it. This is a pretty standard method of tracking time. Regrettably, because Hubstaff does not let you add future time, you can’t use the platform as a shift planner. Administrators can allow users manually edit previously submitted timesheets, and they can induce users to need a reason to ensure they’re really adding hours they worked. Admins can also set up the system to remind users to start tracking time if they have not clocked to the machine in a little while.
The second, and most bothersome, way of monitoring time in Hubstaff is using the stopwatch feature. In every solution we tested, this component can be found within the boundaries of your web browserevery alternative that is, except for Hubstaff. With Hubstaff, you are expected to download an native desktop application that lives within a separate window. In it, you can select your job, press Start, along with your timer will begin counting. When you’re done, your action and your screenshots will be sent to the main hub. The native app will take a photo at random intervals of up to three shots per hour depending on how often the admin wants to spy on employees. Screenshots can be partly fuzzy to not capture sensitive information on every grab, but a lot of the display is left unsullied you’ll still get a sense of whether the display is on work-related or play-related content. This can be an annoyingly complicated and complicated way to manually track time, especially if you’re jumping from task to task through the day. Hubstaff must discover a way to bring the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is exactly the same as it is on the desktop program. The mobile apps let admins monitor movements via GPS tracking. This gives you an summary of how much motion was done by your worker by capturing location data at different stages.
The Schedules tab enables you to assign dates and times for workers to do the job. You can put a minimum number of hours to work, a lunch break duration, and you can allow it to be a recurring change. The program’s reporting applications is horribly basic: You will get access to weekly, daily, job, and penis view reports in addition to a”custom” report that lets you filter information from the above reports. When compared to the PM options in this course, Hubstaff’s reporting is utterly embarrassing so, if your target is to understand and evolve according to when and how your employees handle time, you would be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve attained weekly staffing and budget limits. Invoices are automatically calculated and made based on the time each employee worked, in addition to their associated pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time monitored within the tool. Keep in mind: Users don’t need to send time for approval, therefore automatic payments will be made whether employees were wrong or right about the number of hours that they worked. There is no reminder for supervisors to double-check every timesheet before automatic payments move out so, if you’re worried about making bogus payments, then you can set PayPal payments to guide. Productivity Management Software
Cost And Options
Hubstaff has been built to give you Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you really want to cover them as soon as the job is done. The Fundamental $5-per-month program gives you access to easy time tracking tools, a worker payment program supervisor, 24/7 support, and user preferences which may be handled on an employee-by-employee basis. Moreover, this program enables you to keep tabs on whether or not your employees are working by letting you document screenshots while they work in addition to monitor keyboard and mouse activity during changes. Of the five tools we analyzed, Hubstaff is the only instrument which provided this amount of insight into how workers are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) attributes for a shift monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The 9-per-user-per-month Premium plan includes everything you’ll discover in the fundamental program, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium package also has a lightweight schedulingtool that gives administrators the capability to assign shifts and assign tasks from inside the console. Premium clients can also use the tool to create invoices and make PayPal payments mechanically. Clients that pay annually will get two months free (for both price tiers).
Compared to TSheets, its nearest competition in our roundup, Hubstaff is reasonably priced, especially given the added tracking features that are unavailable in competitive tools. TSheets offers a basic free account, in addition to a $4-per-user-per-month accounts that costs a $16 base fee a month for teams who have fewer than 100 users, and an $80 foundation fee monthly for groups with more than 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more expensive than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in these hulky PM solutions, then you will want to pony up a bit more cash. Mavenlink’s cheapest program that includes time monitoring prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an infinite number of consumers (that is a pretty solid deal if you need all of the excess PM features). Wrike’s cheapest time tracking plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original overview of Hubstaff, the business has released a significant update in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a internet timer, fleshing out reporting options, and adding action levels and monitor tracking. We’ll be analyzing these attributes shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do an excellent job allowing for deeper shift oversight. For example, Hubstaff does not allow advanced tracking. If you operate a trucking company and you’re less concerned about how many hours each trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users can add notes to an empty text field, but that data will not be mixed into accounts. As a consequence, you can’t use it to learn about who’s functioning, how they are working, and what they’re producing (other than the number of hours monitored ). TSheets not only provides you this option, it gives you the ability to make six extra customizable advanced monitoring fields. You might even put in a query for every clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the user to reply to the queries at the close of each change or else they will not be able to clock out.
As hardcore as Hubstaff is all about monitoring work, the application doesn’t permit for IP address restrictions, so your employees can say they’re working from the office but they can actually be operating from a cruise ship in the Bahamas (unless they’re using the cell app to track time). This is a normal feature that’s available in virtually every other tool we tested. Hubstaff also does not enable admins to need users to snap a photo when they report to work. I suppose it is overkill to generate somebody take a selfie right before you start recording their display and monitoring their keystrokes, but TSheets enables you to place this as a necessity (which makes sense, especially if you’re tracking tasks done outside of a computer, such as retail, building, or entertainment work). The software also doesn’t let users clock in via a phone call, which is a component TSheets along with other service providers make available for employees who do not have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time monitoring. However, the platform also offers a lot of the hallmarks of employee tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and application monitoring, GPS and location tracking, and action screenshots.
As soon as you set your users and they download the timer program onto their machine, the desktop app not only tracks time but will require screenshots randomly or in custom intervals, for example three screenshots each minute. This applies not just to the user’s main screen but any attached monitors too. Hubstaff doesn’t log keys but it does track the activity provided via the mouse and keyboard, providing companies a calculation of how busy the worker is. This info all winds up around the Hubstaff dashboard from the Activity tab. This is where you can then pick an individual in the drop-down menu to see their screenshots connected with activity data.
When it comes to program and URL tracking, Hubstaff goes beyond just tracking time to see what sites and programs a worker opened or visited and how long they were there. The Reports module can subsequently run custom queries on vectors like app usage mapped against time and activity. Hubstaff integrates with project and job management tools such as Asana and Trello to filter reports by specific projects or tasks to track productivity.
1 unique employee monitoring feature supplied is GPS location monitoring through Hubstaff’s mobile program. While the cellular app can’t take screenshots or capture mobile app and site activity, it allows you to monitor and log location for employees working in the area. While the depth of monitoring data and surveillance features can’t measure up to a powerhouse tool such as Teramind, our Editors’ Choice for worker tracking, Hubstaff has a helpful selection of features for employers that want a bit more oversight. Productivity Management Software
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you’re diligent about monitoring employee behavior while on the clockthen there’s no better program available than Hubstaff. You will be able to log screenshots, track keystroke volume, and route moves via GPS monitoring.
Regrettably, if you’re trying to find a platform which goes the extra mile to enable customization, irregular information entry, or a much more advanced reporting arrangement, then Hubstaff will not be right for you. In addition, should you choose another program, your employees will thank you for not needing them to obtain a secondary program for monitoring time–especially once you consider that every other instrument we reviewed makes this potential within the confines of their web-based UI. Productivity Management Software