Background Productivity Measurement
When picking a time monitoring tool, it is important to comprehend the many different types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature robust time monitoring features for professional services businesses. On the other hand, the time tracking features in such tools are available only as part of bigger project management (PM) suites. As a result, you are paying much more cash for things like file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you will find pure play time tracking tools like Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Productivity Measurement
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar that leaves lots of room around the side of your screen for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which provides you an overview of how many hours your employees have worked that day and how many hours they have worked over the past seven days. You will also find a list of every member, their most recent jobs, and how active they’ve been over the last week. This is a strong PM data visualization which lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects that are getting more than sufficient attention and projects that are being disregarded.
There are two ways to put in time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet feature, you log your hours as you likely did with pen and paper during the analog age of time monitoring. Essentially, you work your change, you add time to your own timesheet, and you sign off on it. This is a fairly standard procedure of monitoring time. Regrettably, because Hubstaff does not allow you to add future time, you can’t use the platform as a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they’re able to force users to need a motive to ensure they’re actually adding hours they worked. Admins can also set up the system to let users to begin monitoring time should they have not clocked into the system in a little while.
The second, and most bothersome, way of tracking time in Hubstaff is by using the stopwatch feature. In every solution we analyzed, this component is available within the boundaries of your web browser–every solution that is, except for Hubstaff. With Hubstaff, you’re expected to download a native desktop application that resides within another window. In it, you can choose your job, press Start, along with your timer will begin counting. When you’re done, your action and your screenshots will be sent to the main hub. The native app is going to take a picture at random periods of up to 3 shots per hour based on how often the admin wants to spy on employees. Screenshots can be partially blurred to not capture sensitive information on every catch, but a lot of the display is left unsullied you’ll still get a feeling of whether the display is really on work-related or play-related content. This is an annoyingly complicated and convoluted means to manually track time, particularly if you’re jumping from task to task through the day. Hubstaff must discover a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop program. The mobile apps let admins monitor motions via GPS monitoring. This gives you an overview of how much movement was performed by your worker by capturing location information at different stages.
The Schedules tab lets you assign times and dates for employees to do the job. You can put a minimum number of hours to operate, a lunch break interval, and you can allow it to be a recurring shift. The tool’s reporting software is terribly basic: You will receive access to weekly, daily, project, and penis view reports in addition to a”custom” report which lets you filter data from the above reports. When compared to the PM solutions within this course, Hubstaff’s coverage is utterly embarrassing consequently, if your target is to learn and evolve based on if and how your employees handle time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and budget limitations. Invoices are automatically calculated and made based on the time each employee worked, as well as their related pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time monitored inside the tool. Keep in mind: Consumers do not have to send time for acceptance, so automatic payments will be made whether employees were wrong or right about the number of hours they worked. There’s not any reminder for managers to double-check every timesheet ahead of automatic payments go out so, if you are worried about making false payments, then it is possible to set PayPal payments to guide. Productivity Measurement
Price And Options
Hubstaff was built to provide you with Big Brother-level oversight into when workers are working, what they’re doing while they operate, and what you really need to pay them as soon as the job is finished. The Basic $5-per-month plan provides you access to simple time monitoring tools, an employee payment schedule supervisor, 24/7 support, and user settings that may be handled in an employee-by-employee basis. Additionally, this plan lets you keep track of whether your employees are working by letting you record screenshots while they work as well as monitor mouse and keyboard action during changes. Of the five tools we tested, Hubstaff is the only instrument that provided this amount of insight into how workers are progressing. Although keyboard and screen tracking are useful (albeit over-reaching) attributes for a shift monitor, Hubstaff’s implementation leaves much to be desired (more on this later).
The $9-per-user-per-month Premium plan includes everything you’ll find in the Basic program, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third party applications. The Premium bundle also has a lightweight schedulingtool that provides administrators the capability to assign changes and delegate tasks from within the console. Premium clients can also use the tool to make invoices and create PayPal payments mechanically. Customers that pay annually will get two weeks free (for both price tiers).
In comparison to TSheets, its nearest competition in our roundup, Hubstaff is reasonably priced, especially given the extra monitoring features that are unavailable in competitive tools. TSheets offers a basic free account, in addition to a $4-per-user-per-month accounts that costs a $16 base fee a month for groups with fewer than 100 users, and an $80 base fee monthly for groups with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even at Hubstaff’s Premium level.
If you’re more interested in these hulky PM solutions, then you will want to pony up a little more money. Mavenlink’s cheapest plan that includes time tracking costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of users (which is a fairly solid deal if you want all the extra PM attributes ). Wrike’s lowest time tracking plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original overview of Hubstaff, the business has released a significant upgrade in late 2018 that specifically addressed certain feature flaws or omissions, such as adding a internet timer, fleshing out reporting options, and adding action levels and screen tracking. We are going to be analyzing these attributes shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do a very good job allowing for deeper shift oversight. For instance, Hubstaff does not allow advanced monitoring. If you run a trucking company and you are less concerned about the number of hours a trucker drove than the distance driven, then there is no way to handle that in Hubstaff. Users may add notes to a empty text area, but that data will not be blended into accounts. This means you can not use it to find out about who’s functioning, how they are functioning, and what they’re generating (aside from the number of hours monitored ). TSheets not only gives you this choice, it provides you the ability to make six additional customizable innovative monitoring fields. You can even put in a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the user to respond to the queries at the end of every change or they won’t have the ability to clock out.
As hardcore as Hubstaff is about monitoring work, the application does not allow for IP address limitations, which means your workers can say they’re working from the office but they can actually be working from a cruise ship in the Bahamas (unless they’re using the cell app to track time). This is a normal feature that’s available in almost every other instrument we analyzed. Hubstaff also does not enable admins to need users to snap a photograph if they report to work. I suppose it is overkill to make somebody take a selfie before you start recording their display and monitoring their keystrokes, but TSheets lets you set this as a requirement (which makes sense, particularly if you’re monitoring tasks done out of a computer, such as retail, construction, or entertainment work). The software also doesn’t allow users clock via a phone call, which is an element TSheets and other service providers make available for workers who do not have a smartphone.
Tracking Employee Work
We have touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. However, the platform also offers a lot of the hallmarks of worker monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and program tracking, GPS and location tracking, and activity screenshots.
As soon as you set your customers and they download the timer program onto their server, the desktop program not only monitors time but will take screenshots randomly or in custom intervals, for example three screenshots each minute. This applies not only to the user’s most important display but any attached monitors as well. Hubstaff doesn’t log keys but it does track the action provided via the mouse and computer keyboard, providing employers a calculation of how active the employee is. This info all winds up around the Hubstaff dashboard from the Activity tab. This is where you can then pick an individual from the drop-down menu to see their screenshots connected with activity data.
When it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to learn what websites and apps an employee visited or opened and how long they had been there. The Reports module can subsequently run custom queries on vectors like app usage mapped against time and action. Hubstaff incorporates with project and job management tools such as Asana and Trello to filter reports from specific tasks or projects to track productivity.
1 unique employee tracking feature supplied is GPS location monitoring through Hubstaff’s mobile program. While the cellular app can’t take screenshots or capture mobile app and site activity, it lets you track and log location for employees working in the field. While the depth of tracking data and surveillance features can’t step up to a grid application such as Teramind, our Editors’ Choice for worker tracking, Hubstaff includes a useful choice of attributes for employers that want a bit more oversight. Productivity Measurement
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about tracking employee behaviour while on the clock, then there is no better program available than Hubstaff. You’ll have the ability to log screenshots, monitor keystroke volume, and route movements via GPS monitoring.
Unfortunately, if you’re looking for a platform that goes the extra mile to allow customization, irregular information entry, or a much more sophisticated reporting arrangement, then Hubstaff will not be perfect for you. In addition, in case you choose another system, your employees will thank you for not needing them to obtain a secondary program for monitoring time–particularly when you consider that every other tool we reviewed makes this potential within the confines of their online UI. Productivity Measurement