Intro Productivity Online Software
When picking a time monitoring tool, it’s important to comprehend the many different kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include robust time monitoring features for professional services businesses. On the other hand, the time monitoring features in such tools are available only within larger project management (PM) suites. As a result, you are paying a lot more money for things such as file storage, in-app discussion, progress reports, and change administration. On the opposite end of the spectrum, you will find pure play time monitoring tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Productivity Online Software
Characteristics and Utilization
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar that leaves plenty of room on the right-hand side of your display for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an summary of how many hours your employees have worked that day and the number of hours they’ve worked over the previous seven days. You’ll also see a list of every member, their latest tasks, and how active they’ve been over the past week. This is a strong PM data visualization which lets you instantly differentiate between workhorses and do-nothings, and it instantly calls to attention projects that are getting more than enough attention and projects that are being neglected.
There are two methods to put in time in Hubstaff: You are able to construct manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet feature, you log your hours since you probably did with pencil and paper through the analog age of time monitoring. Basically, if you work your change, you add the time to your timesheet, and you sign off on it. This is a fairly standard procedure of monitoring time. Unfortunately, because Hubstaff does not allow you to add future time, you can not use the platform for a shift organizer. Administrators can allow users manually edit formerly submitted timesheets, and they can induce users to need a reason to ensure they’re really adding hours they worked. Admins can also set up the system to remind users to begin tracking time if they haven’t clocked to the system in a while.
The next, and most frustrating, way of monitoring moment in Hubstaff is using the stopwatch feature. In every solution we analyzed, this element can be found within the confines of your internet browserevery alternative that’s, except for Hubstaff. With Hubstaff, you’re expected to download a native desktop application that lives within a separate window. In it, you can select your job, press Start, and your timer will start counting. When you are done, your activity and your screenshots will be sent to the principal hub. The native program will take a picture at random intervals of up to three shots per hour based on how frequently the admin wants to spy on employees. Screenshots can be partly blurred to not record sensitive information on every grab, but a lot of the display is left unsullied that you’ll still get a sense of if the screen is on work-related or play-related content. This is an annoyingly complex and convoluted way to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is precisely the same as it’s on the desktop program. The mobile apps let admins monitor movements via GPS monitoring. This provides you an overview of how much motion was performed by your employee by capturing location data at different stages.
The Schedules tab enables you to assign dates and times for workers to work. It is possible to put a minimum number of hours to work, a lunch break duration, and you’ll be able to make it a recurring shift. The tool’s reporting applications is horribly basic: You’ll get access to weekly, daily, project, and penis view reports as well as a”custom” report that allows you filter information from the aforementioned reports. In comparison to the PM solutions in this course, Hubstaff’s coverage is downright embarrassing so, if your target is to learn and evolve according to when and how your employees handle time, you’d be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have reached weekly staffing and funding limitations. Invoices are automatically calculated and made depending on the time each worker worked, as well as their related pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time tracked inside the tool. Keep in mind: Consumers do not have to send time for approval, so automatic payments will be made whether employees were wrong or right about the amount of hours they worked. There’s no reminder for supervisors to double-check every timesheet before automatic payments move out so, if you are concerned about making false payments, then it is possible to set PayPal payments to guide. Productivity Online Software
Cost And Options
Hubstaff was constructed to give you Big Brother-level oversight into when workers are working, what they’re doing while they operate, and what you want to pay them when the job is done. The Fundamental $5-per-month plan gives you access to simple time monitoring tools, an employee payment schedule manager, 24/7 support, and user preferences that can be handled on an employee-by-employee basis. Moreover, this program enables you to keep track of whether or not your employees are operating by allowing you record screenshots while they function in addition to monitor mouse and keyboard action during shifts. Of the five tools we tested, Hubstaff is the only tool which provided this level of insight into the way that workers are progressing. Although keyboard and screen monitoring are helpful (albeit over-reaching) attributes for a change screen, Hubstaff’s implementation leaves much to be desired (more on this later).
The $9-per-user-per-month Premium plan includes everything you’ll discover in the Basic plan, but you will also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party applications. The Premium package also has a lightweight schedulingtool that gives administrators the power to assign shifts and delegate tasks from inside the console. Premium clients may also use the tool to make invoices and create PayPal payments automatically. Clients that pay yearly will receive two months free (for both price tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is reasonably priced, especially given the added monitoring features that are unavailable in competitive tools. TSheets supplies a fundamental free account, in addition to a $4-per-user-per-month account that charges a $16 base fee per month for groups with fewer than 100 users, and a $80 foundation fee per month for teams with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in these hulky PM solutions, then you’ll want to pony up a bit more cash. Mavenlink’s cheapest program that includes time monitoring costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of users (that is a fairly good deal if you want all the excess PM features). Wrike’s cheapest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the company has released a significant update in late 2018 that specifically addressed specific feature weaknesses or omissions, including adding a web timer, fleshing out reporting choices, and adding activity levels and monitor tracking. We’ll be analyzing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper shift oversight. For instance, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking company and you’re less concerned about the number of hours each trucker drove than the distance driven, then there is no way to handle this in Hubstaff. Users can add notes to an empty text area, but that information won’t be mixed into reports. This means that you can’t use it to find out about who is working, how they’re working, and what they’re generating (other than the number of hours monitored ). TSheets not only provides you this choice, it gives you the ability to create six additional customizable advanced monitoring fields. You can also put in a query for every single clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the user to respond to the queries at the close of every shift or else they will not be able to clock out.
As hardcore as Hubstaff is all about tracking work, the tool does not allow for IP address limitations, which means your workers can say they are working from the workplace but they can actually be working from a cruise boat in the Bahamas (unless they’re using the mobile app to monitor time). This is a standard feature that’s available in virtually every other instrument we analyzed. Hubstaff also doesn’t enable admins to need users to snap a photograph when they report to work. I suppose it’s overkill to generate somebody take a selfie right before you start recording their screen and monitoring their keystrokes, but TSheets lets you set this as a requirement (which makes sense, especially if you’re monitoring tasks done outside of a computer, such as electronic, construction, or entertainment work). The software also does not let users clock via a telephone call, which is an element TSheets along with other service providers make readily available for employees who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how a number of Hubstaff’s more Enormous Brother-like attributes factor into time monitoring. But the platform also offers a lot of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application tracking, GPS and location tracking, and activity screenshots.
As soon as you place your users and they download the timer program onto their machine, the desktop app not only monitors time but will take screenshots randomly or at custom intervals, for example three screenshots per minute. This applies not just to the user’s most important display but any connected monitors too. Hubstaff doesn’t log keys but it will monitor the action provided through the mouse and computer keyboard, giving employers a calculation of how busy the employee is. This data all winds up on the Hubstaff dashboard from the Task tab. This is where you can then select a user from the drop-down menu to view their screenshots correlated with activity data.
If it comes to application and URL tracking, Hubstaff goes beyond just tracking time to see what sites and programs a worker visited or opened and how long they were there. The Reports module may then run custom questions on vectors such as app usage mapped against time and action. Hubstaff incorporates with project and job management tools like Asana and Trello to filter reports by specific projects or tasks to track productivity.
One unique employee monitoring feature offered is GPS location monitoring through Hubstaff’s mobile app. While the mobile app can’t take screenshots or catch mobile app and site activity, it allows you to monitor and log location for workers working in the area. While the depth of tracking data and surveillance features can’t step up to a powerhouse tool for example Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a helpful choice of attributes for companies that want a little more oversight. Productivity Online Software
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you are diligent about tracking employee behavior while on the clock, then there’s no better software accessible than Hubstaff. You will be able to log screenshots, monitor keystroke volume, and route movements via GPS monitoring.
Unfortunately, if you’re looking for a platform which goes the extra mile to enable customization, atypical data entry, or even a much more sophisticated reporting structure, then Hubstaff will not be perfect for you. In addition, in case you choose another system, your employees will thank you for not requiring them to download a secondary program for monitoring time–especially once you consider that every other tool we examined makes this possible within the boundaries of their online UI. Productivity Online Software