Intro Productivity Optimization Software
When picking a time tracking tool, it is important to understand the various types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include powerful time tracking features for professional services businesses. On the other hand, the time tracking features in such tools are available only as part of bigger project management (PM) suites. As a result, you’re paying much more cash for things like file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you will discover pure play time monitoring tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Productivity Optimization Software
Characteristics and Utilization
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar which leaves plenty of room around the side of your screen for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which gives you an summary of how many hours your employees have worked that day and the number of hours they’ve worked over the past seven days. You’ll also find a list of every member, their latest tasks, and how busy they’ve been over the past week. This is a strong PM data visualization which allows you immediately differentiate between workhorses and do-nothings, and it instantly calls to attention projects which are getting more than enough attention and jobs that are being disregarded.
There are two methods to add time in Hubstaff: You are able to build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet feature, you log in your hours as you likely did with pen and paper through the analog era of time tracking. Basically, if you work your shift, you add the time to your own timesheet, and you sign off on it. This is a pretty standard method of tracking time. Unfortunately, because Hubstaff does not let you add future time, you can not use the platform as a shift planner. Administrators can allow users manually edit formerly submitted timesheets, and they’re able to force users to require a reason to ensure they’re actually adding hours that they worked. Admins can also set up the system to remind users to start tracking time should they haven’t clocked into the system in a little while.
The second, and most bothersome, way of tracking moment in Hubstaff is using the stopwatch feature. In each solution we analyzed, this element is available within the boundaries of your internet browserevery solution that is, except for Hubstaff. With Hubstaff, you’re required to download a native desktop application that lives within a separate window. In it, you can select your project, press Start, and your timer will start counting. When you are done, your action and your screenshots will be transmitted to the main hub. The native app is going to take a picture at random periods of up to three shots per hour based on how often the admin wants to spy on workers. Screenshots can be partially fuzzy not to capture sensitive information on every catch, but enough of the display is left unsullied you’ll still get a feeling of if the display is on work-related or play-related content. This can be an annoyingly complex and convoluted way to manually track time, especially if you’re jumping from task to task through the day. Hubstaff must find a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is precisely the same as it’s on the desktop app. The mobile programs let admins monitor motions via GPS monitoring. This gives you an overview of how much motion was done by your worker by capturing location data at distinct stages.
The Schedules tab enables you to assign times and dates for employees to do the job. You can put a minimum number of hours to operate, a lunch break interval, and you can make it a recurring shift. The tool’s reporting software is horribly basic: You’ll receive access to weekly, daily, project, and penis view reports as well as a”habit” report which allows you filter data from the above reports. When compared to the PM options within this course, Hubstaff’s coverage is downright embarrassing so, if your target is to learn and evolve based on if and how your employees manage time, you’d be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve attained weekly staffing and funding limits. Invoices are automatically calculated and created based on the time each worker worked, as well as his or her related pay rate. It is possible to set up automatic citizenship through PayPal, which enables you to automate payments based on time monitored inside the application. Keep in mind: Users do not need to send time through for approval, so automatic payments will be made whether employees were right or wrong about the amount of hours they worked. There is no reminder for supervisors to double-check every timesheet before automatic payments go out thus, if you are concerned about making bogus payments, then it is possible to set PayPal payments to guide. Productivity Optimization Software
Price And Alternatives
Hubstaff was constructed to provide you with Big Brother-level oversight into when workers are working, what they are doing while they work, and what you want to cover them as soon as the job is finished. The Basic $5-per-month plan provides you access to easy time monitoring tools, an employee payment schedule supervisor, 24/7 support, and user preferences that can be managed in an employee-by-employee basis. Moreover, this plan lets you keep track of whether your employees are operating by allowing you document screenshots while they function in addition to monitor keyboard and mouse activity during changes. Of the five tools we’ve analyzed, Hubstaff is the only instrument which provided this amount of insight into the way that employees are progressing. Although keyboard and screen tracking are useful (albeit over-reaching) attributes for a shift screen, Hubstaff’s implementation leaves much to be wanted (more on this later).
The $9-per-user-per-month Premium program includes all you’ll find in the fundamental program, but you will also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third party software. The Premium bundle also has a lightweight schedulingtool that provides administrators the capability to assign changes and delegate tasks from inside the console. Premium customers may also use the application to create invoices and create PayPal payments mechanically. Clients that pay yearly will get two months free (for both cost tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is fairly priced, particularly given the extra tracking features that are unavailable in competitive tools. TSheets offers a fundamental free account, in addition to a $4-per-user-per-month account that costs a $16 base fee a month for teams with fewer than 100 users, along with a $80 base fee monthly for groups with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium degree.
If you’re more interested in these hulky PM alternatives, then you will want to pony up a bit more money. Mavenlink’s cheapest plan that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an infinite number of users (which is a fairly good deal if you need all the extra PM features). Wrike’s cheapest time tracking plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first overview of Hubstaff, the business has released a significant update in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a internet timer, fleshing out reporting options, and adding action levels and monitor tracking. We are going to be analyzing these attributes shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff does not do an excellent job allowing for deeper shift oversight. By way of example, Hubstaff doesn’t allow advanced tracking. If you operate a trucking company and you’re less concerned about the number of hours a trucker drove than the distance driven, then there’s no way to handle this in Hubstaff. Users may add notes to an empty text area, but that information will not be mixed into reports. This means that you can’t use it to find out about who is working, how they’re functioning, and what they are generating (other than the amount of hours monitored ). TSheets not only gives you this choice, it gives you the ability to create six additional customizable innovative monitoring fields. You might also put in a question for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the user to reply to the queries at the end of each change or they won’t have the ability to clock out.
As hardcore as Hubstaff is all about monitoring work, the tool does not permit for IP address restrictions, which means your employees can say they are working from the workplace but they could actually be working from a cruise boat in the Bahamas (unless they are using the cell program to track time). This is a standard feature that’s available in almost every other instrument we tested. Hubstaff also doesn’t enable admins to require users to snap a photo if they report to work. I guess it’s overkill to make somebody take a selfie right before you start recording their display and tracking their keystrokes, but TSheets enables you to set this as a necessity (which makes sense, especially if you’re tracking tasks done out of a computer, such as electronic, building, or amusement work). The program also does not allow users clock in via a phone call, which can be an element TSheets and other service providers make readily available for workers who don’t have a smartphone.
Tracking Employee Work
We have touched on how some of Hubstaff’s more Enormous Brother-like features factor into time tracking. However, the platform also has many of the hallmarks of worker tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and program tracking, GPS and location tracking, and action screenshots.
Once you set your users and they download the timer app onto their server, the desktop program not only tracks time but will take screenshots randomly or in custom intervals, for example three screenshots each minute. This applies not just to the user’s main screen but any connected monitors as well. Hubstaff doesn’t log keys however, it will track the activity provided via the mouse and keyboard, providing companies a calculation of how busy the employee is. This data all winds up around the Hubstaff dashboard from the Task tab. This is where you can then pick an individual from the drop-down menu to see their screenshots connected with action data.
If it comes to application and URL tracking, Hubstaff goes beyond just tracking time to learn what websites and programs a worker visited or opened and how long they were there. The Reports module may then run custom queries on vectors like app usage mapped against time and activity. Hubstaff integrates with project and job management tools like Asana and Trello to filter reports from specific tasks or projects to track productivity.
1 unique employee monitoring feature supplied is GPS location monitoring through Hubstaff’s mobile program. While the cellular app can not take screenshots or catch mobile app and website activity, it allows you to track and log place for employees working in the area. While the thickness of monitoring data and surveillance features can not step up to a powerhouse tool for example Teramind, our Editors’ Choice for worker monitoring, Hubstaff has a useful choice of features for employers that want a little more oversight. Productivity Optimization Software
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about tracking employee behaviour while on the clock, then there is no better program accessible than Hubstaff. You’ll have the ability to log screenshots, monitor keystroke volume, and route moves via GPS monitoring.
Unfortunately, if you’re looking for a platform which goes the excess mile to enable customization, atypical information entry, or a more sophisticated reporting arrangement, then Hubstaff will not be perfect for you. In addition, in case you opt for another system, your employees will thank you for not requiring them to download a secondary program for monitoring time–particularly once you consider that every other instrument we examined makes this potential within the boundaries of their online UI. Productivity Optimization Software