Introduction Productivity Packages Software
When choosing a time tracking tool, it’s important to comprehend the various types of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all include powerful time monitoring features for professional services companies. On the other hand, the time tracking features in these tools are available only as part of larger project management (PM) suites. As a result, you are paying a lot more money for things such as file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you will find pure play time tracking tools such as Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Productivity Packages Software
Attributes and Utilization
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar that leaves lots of room on the side of your screen for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which gives you an overview of how many hours your employees have worked that day and how many hours they’ve worked over the past seven days. You will also see a list of every member, their most recent jobs, and how active they’ve been over the last week. This is a strong PM data visualization which lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects that are getting more than sufficient attention and jobs that are being neglected.
There are two ways to put in time in Hubstaff: You are able to build manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet feature, you log in your hours since you probably did with pencil and paper through the analog era of time monitoring. Basically, if you work your shift, you add the time to your own timesheet, and you also sign off on it. This is a pretty standard procedure of tracking time. Regrettably, because Hubstaff doesn’t allow you to add future time, you can not use the platform for a shift planner. Administrators can let users manually edit previously submitted timesheets, and they can induce users to need a motive to guarantee they’re really adding hours they worked. Admins can also set up the system to let users to begin tracking time should they haven’t clocked to the machine in a little while.
The second, and most frustrating, way of monitoring time in Hubstaff is by using the stopwatch feature. In each solution we tested, this element is available within the boundaries of your internet browser–every alternative that is, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that resides within a separate window. In it, you can choose your project, press Start, along with your timer will begin counting. When you are done, your action and your screenshots will be transmitted to the principal hub. The native app will take a picture at random periods of up to three shots per hour depending on how often the admin wants to spy on employees. Screenshots can be partially fuzzy not to capture sensitive information on each grab, but enough of this screen is left unsullied that you’ll still get a sense of whether the screen is really on work-related or play-related content. This can be an annoyingly complicated and convoluted means to manually track time, particularly if you’re jumping from task to task through the day. Hubstaff must discover a way to bring the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is precisely the same as it is on the desktop program. The mobile apps let admins monitor movements via GPS monitoring. This gives you an overview of how much movement was performed by your worker by capturing location information at different stages.
The Schedules tab lets you assign times and dates for workers to do the job. It is possible to put a minimum number of hours to operate, a lunch break duration, and you can allow it to be a recurring change. The tool’s reporting software is horribly basic: You will receive access to weekly, daily, project, and penis view reports as well as a”custom” report that allows you filter information from the aforementioned reports. In comparison to the PM options in this class, Hubstaff’s coverage is utterly embarrassing so, if your goal is to understand and evolve according to if and how your employees manage time, you would be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have reached weekly staffing and budget limits. Invoices are automatically calculated and created depending on the time each worker worked, in addition to his or her associated pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time tracked inside the application. Remember: Users don’t have to send time for acceptance, so automatic payments will be made whether workers were right or wrong about the number of hours they worked. There is no reminder for supervisors to double-check each timesheet ahead of automatic payments go out so, if you’re worried about making false payments, then you can set PayPal payments to guide. Productivity Packages Software
Cost And Options
Hubstaff has been constructed to give you Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you want to cover them when the job is done. The Fundamental $5-per-month program provides you access to simple time tracking tools, a worker payment program manager, 24/7 support, and user settings which may be handled in an employee-by-employee basis. Moreover, this program lets you keep track of whether or not your employees are operating by allowing you record screenshots while they function in addition to monitor keyboard and mouse activity during changes. Of the five tools we’ve analyzed, Hubstaff is the only instrument that offered this amount of insight into the way that employees are progressing. Although keyboard and screen monitoring are useful (albeit over-reaching) attributes for a change screen, Hubstaff’s implementation leaves much to be desired (more on this later).
The $9-per-user-per-month Premium program includes everything you’ll find in the Basic plan, but you will also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third party software. The Premium bundle also comes with a lightweight schedulingtool that gives administrators the power to assign shifts and assign tasks from inside the console. Premium clients can also use the application to make invoices and make PayPal payments mechanically. Customers that pay annually will receive two months free (for both cost tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is fairly priced, especially given the added monitoring features that are unavailable in competitive tools. TSheets offers a fundamental free account, in addition to a $4-per-user-per-month accounts that charges a $16 base fee a month for teams who have fewer than 100 users, along with a $80 base fee monthly for teams with more than 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more expensive than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in those hulky PM solutions, then you will need to pony up a little more money. Mavenlink’s cheapest plan that includes time tracking costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an infinite number of consumers (which is a fairly solid deal if you need all of the extra PM attributes ). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original review of Hubstaff, the company has released a significant update in late 2018 that specifically addressed specific feature weaknesses or omissions, including adding a internet timer, fleshing out coverage options, and adding action levels and monitor tracking. We are going to be testing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do an excellent job allowing for deeper shift supervision. By way of instance, Hubstaff doesn’t allow advanced monitoring. If you run a trucking business and you’re less concerned about how many hours a trucker drove than the distance driven, then there is no way to manage that in Hubstaff. Users may add notes to an empty text field, but that information will not be blended into reports. This means you can not use it to find out about who is functioning, how they’re functioning, and what they are producing (aside from the number of hours monitored ). TSheets not only gives you this option, it provides you the ability to make six extra customizable innovative monitoring fields. You can even put in a question for every single clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the user to respond to the questions at the close of every shift or else they will not be able to clock out.
As hardcore as Hubstaff is all about tracking work, the tool does not permit for IP address restrictions, so your employees can say they are working from the office but they could actually be operating from a cruise boat in the Bahamas (unless they’re using the mobile program to track time). This is a standard feature that’s available in virtually every other instrument we analyzed. Hubstaff also does not enable admins to require users to snap a photograph when they report to work. I suppose it’s overkill to make somebody take a selfie right before you get started recording their screen and tracking their keystrokes, but TSheets lets you place this as a requirement (which makes sense, especially if you’re monitoring tasks done outside of a computer, such as electronic, construction, or entertainment work). The software also does not allow users clock via a phone call, which is a component TSheets along with other service providers make available for employees who do not have a smartphone.
Tracking Employee Work
We have touched on how some of Hubstaff’s more Enormous Brother-like features factor into time monitoring. But the platform also has a lot of the hallmarks of worker tracking tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and application monitoring, GPS and place monitoring, and action screenshots.
Once you place your customers and they download the timer app onto their machine, the desktop program not only monitors time but will take screenshots randomly or at custom intervals, for example three screenshots per minute. This applies not only to the user’s most important display but any connected monitors as well. Hubstaff doesn’t log keys however, it does monitor the action provided through the mouse and computer keyboard, providing employers a calculation of how active the employee is. This info all winds up on the Hubstaff dashboard from the Task tab. This is where you can then pick a user in the drop-down menu to see their screenshots connected with action data.
If it comes to program and URL tracking, Hubstaff goes beyond just tracking time to see what websites and apps an employee visited or opened and how long they were there. The Reports module may subsequently run custom queries on vectors like app usage mapped against time and action. Hubstaff integrates with project and task management tools like Asana and Trello to filter reports by particular tasks or projects to monitor productivity.
One unique employee tracking feature offered is GPS location tracking through Hubstaff’s mobile program. While the cellular app can not take screenshots or catch mobile app and website activity, it allows you to monitor and log location for workers working in the field. While the thickness of tracking surveillance and data features can not step up to a powerhouse tool such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff has a useful selection of attributes for companies that want a bit more oversight. Productivity Packages Software
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about tracking employee behaviour while on the clockthen there is no better software accessible than Hubstaff. You will be able to log screenshots, track keystroke volume, and route moves via GPS tracking.
Regrettably, if you’re looking for a platform which goes the excess mile to enable customization, irregular data entry, or even a more advanced reporting arrangement, then Hubstaff won’t be right for you. In addition, in case you choose a different program, your employees will thank you for not needing them to download a secondary program for monitoring time–particularly when you consider that every other tool we examined makes this potential within the boundaries of their web-based UI. Productivity Packages Software