Intro Productivity Pc Software
When picking a time tracking tool, it’s important to understand the various types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include powerful time monitoring features for professional services companies. On the other hand, the time monitoring features in these tools are available only as part of bigger project management (PM) suites. Because of this, you are paying a lot more cash for things like file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you will find pure play time monitoring tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Productivity Pc Software
Characteristics and Utilization
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar that leaves plenty of room on the side of your display for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which gives you an overview of how many hours your employees have worked this day and how many hours they’ve worked over the previous seven days. You will also see a list of each member, their most recent jobs, and how active they have been over the last week. This is a strong PM data visualization that allows you immediately differentiate between workhorses and do-nothings, and it immediately calls to focus projects which are getting more than sufficient attention and projects that are being disregarded.
There are two methods to add time in Hubstaff: You can build manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet feature, you log your hours since you likely did with pen and paper during the analog era of time tracking. Basically, if you work your shift, you add time to your own timesheet, and you also sign off on it. This is a pretty standard method of tracking time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can’t use the platform as a shift planner. Administrators can let users manually edit previously submitted timesheets, and they can induce users to need a motive to guarantee they’re really adding hours they worked. Admins can also set the system up to remind users to begin tracking time if they have not clocked into the system in a while.
The next, and most bothersome, way of tracking time in Hubstaff is using the stopwatch feature. In every solution we analyzed, this element is available within the boundaries of your web browserevery solution that is, except for Hubstaff. With Hubstaff, you are expected to download an native desktop application that resides within another window. In it, you can choose your project, press Start, along with your timer will start counting. When you’re done, your action and your screenshots will be sent to the main hub. The native app is going to take a photo at random intervals of up to 3 shots per hour based on how frequently the admin wants to spy on employees. Screenshots can be partially fuzzy to not capture sensitive information on every grab, but enough of this display is left unsullied that you’ll still get a feeling of if the screen is really on work-related or play-related content. This is an annoyingly complex and convoluted way to manually monitor time, particularly if you’re jumping from task to task throughout the day. Hubstaff must find a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop app. The mobile apps let admins monitor movements via GPS monitoring. This gives you an summary of how much movement was performed by your employee by capturing location data at different stages.
The Schedules tab lets you assign dates and times for employees to work. It is possible to put a minimum number of hours to work, a lunch break duration, and you can allow it to be a recurring change. The program’s reporting applications is horribly basic: You’ll receive access to weekly, daily, project, and penis view reports in addition to a”habit” report which allows you filter information from the above reports. In comparison to the PM solutions within this class, Hubstaff’s reporting is downright embarrassing so, if your goal is to learn and evolve according to when and how your employees handle time, you’d be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and budget limits. Invoices are automatically calculated and made depending on the time each employee worked, in addition to his or her related pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time tracked inside the application. Remember: Users don’t have to send time through for approval, so automatic payments will be made whether workers were wrong or right concerning the amount of hours they worked. There’s no reminder for managers to double-check every timesheet before automatic payments move out so, if you’re concerned about making bogus payments, then it is possible to place PayPal payments to manual. Productivity Pc Software
Price And Options
Hubstaff was constructed to give you Big Brother-level oversight into when workers are working, what they are doing while they operate, and what you need to cover them as soon as the job is done. The Fundamental $5-per-month plan gives you access to simple time tracking tools, a worker payment schedule supervisor, 24/7 support, and user settings which can be managed in an employee-by-employee basis. Additionally, this program lets you keep track of whether or not your employees are operating by letting you document screenshots while they work in addition to monitor mouse and keyboard action during changes. Of the five tools we analyzed, Hubstaff is the only instrument which offered this amount of insight into the way that employees are progressing. Although screen and keyboard monitoring are helpful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be desired (more on this later).
The $9-per-user-per-month Premium program includes all you’ll find in the Basic plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third party applications. The Premium bundle also comes with a lightweight schedulingtool that provides administrators the power to assign shifts and assign tasks from inside the console. Premium customers can also use the tool to create invoices and make PayPal payments mechanically. Clients that pay annually will get two months free (for both cost tiers).
In comparison to TSheets, its nearest competitor in our roundup, Hubstaff is reasonably priced, especially given the added tracking features that are unavailable in competitive tools. TSheets supplies a fundamental free accounts, as well as a $4-per-user-per-month account that charges a $16 base fee a month for groups with fewer than 100 users, along with a $80 foundation fee per month for groups with over a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even at Hubstaff’s Premium level.
If you’re more interested in these hulky PM solutions, then you will need to pony up a little more cash. Mavenlink’s cheapest program that includes time monitoring costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an unlimited number of consumers (which is a pretty solid deal if you need all of the extra PM attributes ). Wrike’s cheapest time monitoring plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a major update in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a internet timer, fleshing out coverage choices, and adding action levels and monitor tracking. We’ll be testing these attributes shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff does not do an excellent job allowing for deeper change oversight. For example, Hubstaff doesn’t allow advanced tracking. If you operate a trucking business and you’re less concerned about the number of hours each trucker drove than the distance driven, then there is no way to manage this in Hubstaff. Users can add notes to an empty text area, but that information will not be mixed into reports. As a consequence, you can’t use it to find out about who’s functioning, how they’re working, and what they’re generating (aside from the amount of hours tracked). TSheets not only gives you this option, it gives you the ability to create six additional customizable innovative tracking fields. You might also add a query for every clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to respond to the questions at the end of every shift or they won’t have the ability to clock out.
As hardcore as Hubstaff is about monitoring work, the application does not permit for IP address restrictions, so your workers can say they’re working from the workplace but they can actually be operating from a cruise boat in the Bahamas (unless they’re using the mobile program to monitor time). This is a normal feature that’s available in virtually every other tool we analyzed. Hubstaff also does not enable admins to require users to snap a photo when they report to work. I guess it’s overkill to generate someone take a selfie right before you get started recording their screen and tracking their keystrokes, but TSheets enables you to set this as a necessity (which makes sense, especially if you’re tracking tasks done out of a computer, such as electronic, building, or entertainment work). The program also does not let users clock in via a phone call, which can be an element TSheets along with other service providers make available for employees who don’t have a smartphone.
Tracking Employee Work
We have touched on how some of Hubstaff’s more Big Brother-like attributes factor into time tracking. But the platform also has many of the hallmarks of worker monitoring tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and application tracking, GPS and location tracking, and activity screenshots.
As soon as you place your users and they download the timer program onto their server, the desktop app not only tracks time but will require screenshots randomly or in custom intervals, for example three screenshots each minute. This applies not just to the user’s most important screen but any connected monitors as well. Hubstaff doesn’t log keys however, it does track the action provided via the mouse and computer keyboard, providing employers a calculation of how busy the employee is. This info all winds up around the Hubstaff dashboard from the Task tab. This is where you can then select a user in the drop-down menu to see their screenshots correlated with activity data.
If it comes to application and URL tracking, Hubstaff goes beyond just tracking time to see what sites and programs an employee opened or visited and how long they were there. The Reports module may then run custom queries on vectors like program usage mapped against time and activity. Hubstaff incorporates with job and task management tools like Asana and Trello to filter reports by particular projects or tasks to track productivity.
One unique employee monitoring feature offered is GPS location monitoring through Hubstaff’s mobile app. While the mobile app can’t take screenshots or capture mobile app and website activity, it lets you track and log location for workers working in the area. While the depth of monitoring data and surveillance features can’t measure up to a powerhouse tool such as Teramind, our Editors’ Choice for worker tracking, Hubstaff has a useful choice of features for employers that want a bit more oversight. Productivity Pc Software
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you are diligent about monitoring employee behaviour while on the clockthen there is no better software available than Hubstaff. You will be able to log screenshots, monitor keystroke volume, and route movements via GPS monitoring.
Unfortunately, if you’re trying to find a platform that goes the excess mile to enable customization, atypical information entry, or even a more advanced reporting arrangement, then Hubstaff will not be right for you. In addition, in case you opt for a different system, your employees will thank you for not requiring them to obtain a secondary program for tracking time–especially once you consider that every other tool we examined makes this potential within the boundaries of their web-based UI. Productivity Pc Software