Introduction Productivity Plus Software
When picking a time monitoring tool, it is important to understand the many different types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all feature powerful time monitoring features for professional services companies. On the other hand, the time tracking features in these tools are available only within bigger project management (PM) suites. As a result, you’re paying much more cash for things like file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you’ll discover pure play time tracking tools such as Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Productivity Plus Software
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar which leaves lots of room on the side of your display for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an overview of how many hours your employees have worked that day and the number of hours they’ve worked over the past seven days. You’ll also find a list of each member, their latest tasks, and how active they have been over the past week. This is a solid PM data visualization that allows you immediately differentiate between workhorses and do-nothings, and it instantly calls to attention projects which are getting more than enough attention and projects that are being disregarded.
There are two methods to put in time in Hubstaff: You can construct manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet attribute, you log your hours as you probably did with pen and paper through the analog age of time tracking. Essentially, you work your shift, you add the time to your timesheet, and you also sign off on it. This is a pretty standard procedure of monitoring time. Unfortunately, because Hubstaff doesn’t let you add future time, you can’t use the platform as a shift organizer. Administrators can allow users manually edit formerly submitted timesheets, and they’re able to force users to require a reason to guarantee they’re really adding hours that they worked. Admins may also set up the system to let users to begin tracking time if they have not clocked into the machine in a little while.
The next, and most bothersome, way of monitoring moment in Hubstaff is using the stopwatch feature. In every solution we analyzed, this component can be found within the boundaries of your web browser–every alternative that’s, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that resides within another window. In it, you can select your job, press Start, along with your own timer will start counting. When you are done, your action and your screenshots will be transmitted to the principal hub. The native app is going to take a picture at random periods of up to three shots per hour depending on how frequently the admin would like to spy on employees. Screenshots can be partially fuzzy not to record sensitive information on every grab, but enough of the screen is left unsullied you’ll still get a feeling of whether the display is on work-related or play-related content. This can be an annoyingly complex and complicated means to manually monitor time, especially if you’re jumping from task to task throughout the day. Hubstaff must find a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop program. The mobile apps let admins monitor motions via GPS monitoring. This gives you an overview of just how much movement was done by your employee by capturing location information at distinct stages.
The Schedules tab enables you to assign dates and times for employees to do the job. You can set a minimum number of hours to operate, a lunch break interval, and you’ll be able to allow it to be a recurring shift. The program’s reporting applications is terribly basic: You will receive access to weekly, daily, job, and member view reports as well as a”custom” report which lets you filter data from the aforementioned reports. In comparison to the PM options in this class, Hubstaff’s reporting is utterly embarrassing so, if your goal is to learn and evolve based on when and how your employees handle time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and budget limits. Invoices are automatically calculated and created depending on the time each worker worked, as well as his or her related pay rate. It is possible to set up automatic payroll through PayPal, which enables you to automate payments based on time tracked inside the tool. Keep in mind: Users do not have to send time through for acceptance, therefore automatic payments will be made whether employees were right or wrong about the amount of hours they worked. There is no reminder for supervisors to double-check each timesheet before automatic payments go out thus, if you’re worried about making bogus payments, then it is possible to set PayPal payments to manual. Productivity Plus Software
Cost And Options
Hubstaff was constructed to give you Big Brother-level oversight into when employees are working, what they are doing while they work, and what you really want to cover them as soon as the job is done. The Fundamental $5-per-month plan provides you access to simple time monitoring tools, a worker payment program supervisor, 24/7 support, and user settings that may be managed in an employee-by-employee basis. Additionally, this plan enables you to keep track of whether your employees are operating by allowing you document screenshots while they function in addition to monitor mouse and keyboard action during changes. Of the five tools we tested, Hubstaff is the only instrument that provided this level of insight into how employees are progressing. Although keyboard and screen tracking are useful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The $9-per-user-per-month Premium plan includes all you’ll discover in the Basic program, but you will also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party applications. The Premium package also comes with a lightweight schedulingtool that gives administrators the capability to assign changes and assign tasks from inside the console. Premium clients may also use the tool to make invoices and create PayPal payments automatically. Clients that pay yearly will get two months free (for both price tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is fairly priced, especially given the extra tracking features that are unavailable in competitive resources. TSheets offers a fundamental free account, in addition to a $4-per-user-per-month accounts that costs a $16 base fee a month for teams with fewer than 100 users, and a $80 foundation fee monthly for teams with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in those hulky PM alternatives, then you’ll want to pony up a bit more money. Mavenlink’s cheapest program that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of consumers (which is a pretty solid deal if you want all the excess PM attributes ). Wrike’s cheapest time tracking plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first overview of Hubstaff, the business has released a significant update in late 2018 that specifically addressed specific feature flaws or omissions, including adding a internet timer, fleshing out reporting options, and adding action levels and screen tracking. We’ll be analyzing these features shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do an excellent job allowing for deeper change supervision. By way of instance, Hubstaff doesn’t allow advanced tracking. If you operate a trucking business and you’re less concerned about the number of hours each trucker drove than the distance driven, then there’s no way to handle this in Hubstaff. Users may add notes to an empty text field, but that data won’t be blended into accounts. This means you can’t use it to learn about who is working, how they are functioning, and what they are generating (aside from the amount of hours monitored ). TSheets not only gives you this option, it gives you the ability to create six extra customizable advanced monitoring fields. You can even put in a query for every single clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the user to respond to the queries at the close of every change or else they won’t have the ability to clock out.
As hardcore as Hubstaff is about monitoring work, the application doesn’t permit for IP address limitations, which means your workers can say they are working from the office but they could actually be operating from a cruise boat in the Bahamas (unless they’re using the mobile program to monitor time). This is a normal feature that’s available in almost every other tool we tested. Hubstaff also doesn’t enable admins to need users to snap a photo when they report to work. I suppose it is overkill to generate someone take a selfie right before you start recording their screen and monitoring their keystrokes, but TSheets lets you place this as a requirement (which makes sense, particularly if you’re monitoring tasks done outside of a computer, like retail, building, or amusement work). The program also doesn’t allow users clock in via a phone call, which is a component TSheets and other service providers make readily available for workers who do not have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time tracking. But the platform also offers a lot of the hallmarks of worker monitoring tools. Hubstaff’s employee monitoring features include keystroke logging, URL and program tracking, GPS and place tracking, and activity screenshots.
Once you place your customers and they download the timer app onto their server, the desktop program not only monitors time but will take screenshots randomly or in custom intervals, for example three screenshots per minute. This applies not just to the user’s most important screen but any connected monitors too. Hubstaff doesn’t log keys however, it does track the action provided via the mouse and computer keyboard, giving employers a calculation of how active the worker is. This info all winds up on the Hubstaff dashboard in the Activity tab. This is where you can then select an individual from the drop-down menu to view their screenshots correlated with activity data.
If it comes to application and URL monitoring, Hubstaff goes beyond just tracking time to learn what sites and apps an employee opened or visited and how long they were there. The Reports module may then run custom questions on vectors like app usage mapped against time and action. Hubstaff incorporates with project and task management tools like Asana and Trello to filter reports by particular tasks or projects to monitor productivity.
1 unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile app. While the cellular app can not take screenshots or capture mobile app and website activity, it allows you to monitor and log location for employees working in the area. While the depth of tracking data and surveillance features can not step up to a grid application such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff includes a useful choice of features for companies that want a bit more oversight. Productivity Plus Software
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you’re diligent about monitoring employee behavior while on the clock, then there’s no better software accessible than Hubstaff. You will be able to log screenshots, track keystroke volume, and path movements via GPS monitoring.
Unfortunately, if you’re looking for a platform which goes the excess mile to enable customization, atypical information entry, or a much more advanced reporting arrangement, then Hubstaff won’t be right for you. Additionally, in case you choose a different system, your employees will thank you for not needing them to obtain a secondary program for monitoring time–particularly when you consider that every other instrument we examined makes this possible within the boundaries of their web-based UI. Productivity Plus Software