Introduction Productivity Software Applications Examples
When choosing a time monitoring tool, it is important to understand the many different kinds of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all feature powerful time monitoring features for professional services businesses. However, the time monitoring features in these tools are available only within larger project management (PM) suites. Because of this, you’re paying a lot more money for things like file storage, in-app discussion, progress reports, and shift administration. On the opposite end of the spectrum, you will find pure play time tracking tools like Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Productivity Software Applications Examples
Characteristics and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar which leaves plenty of room on the side of your display for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which gives you an summary of the number of hours your employees have worked that day and the number of hours they have worked over the past seven days. You will also see a list of each member, their most recent tasks, and how busy they’ve been over the last week. This is a solid PM data visualization which allows you instantly differentiate between workhorses and do-nothings, and it immediately calls to focus projects which are getting more than sufficient attention and projects that are being disregarded.
There are two methods to add time in Hubstaff: You can construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log in your hours as you likely did with pen and paper during the analog era of time tracking. Essentially, you work your change, you add time to your timesheet, and you sign off on it. This is a fairly standard method of tracking time. Regrettably, because Hubstaff doesn’t let you add future time, you can’t use the platform as a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they can force users to need a motive to ensure they’re actually adding hours they worked. Admins may also set up the system to let users to start monitoring time if they haven’t clocked into the machine in a little while.
The second, and most frustrating, way of tracking moment in Hubstaff is by using the stopwatch feature. In every solution we analyzed, this component can be found within the boundaries of your internet browser–every alternative that’s, except for Hubstaff. With Hubstaff, you are expected to download a native desktop application that resides within another window. In it, you can select your job, press Start, along with your timer will begin counting. When you’re done, your activity and your screenshots will be transmitted to the main hub. The native program is going to take a photo at random periods of up to 3 shots per hour depending on how often the admin would like to spy on employees. Screenshots can be partly fuzzy not to capture sensitive information on every catch, but enough of this display is left unsullied that you’ll still get a sense of if the display is really on work-related or play-related content. This can be an annoyingly complicated and convoluted way to manually monitor time, especially if you’re jumping from task to task throughout the day. Hubstaff must find a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is precisely the same as it’s on the desktop app. The mobile programs let admins monitor motions via GPS tracking. This provides you an overview of just how much movement was performed by your worker by capturing location information at distinct stages.
The Schedules tab lets you assign times and dates for workers to do the job. It is possible to put a minimum number of hours to operate, a lunch break duration, and you can allow it to be a recurring change. The program’s reporting applications is horribly basic: You will get access to weekly, daily, project, and member view reports as well as a”habit” report that allows you filter data from the aforementioned reports. In comparison to the PM solutions within this class, Hubstaff’s reporting is downright embarrassing so, if your goal is to understand and evolve based on if and how your employees handle time, you’d be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have attained weekly staffing and budget limitations. Invoices are automatically calculated and made depending on the time each worker worked, as well as his or her related pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time monitored within the tool. Remember: Consumers do not have to send time for acceptance, therefore automatic payments will be made whether workers were right or wrong concerning the amount of hours that they worked. There is not any reminder for managers to double-check each timesheet before automatic payments move out thus, if you are concerned about making false payments, then it is possible to place PayPal payments to manual. Productivity Software Applications Examples
Cost And Options
Hubstaff was built to provide you with Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you really need to pay them as soon as the job is finished. The Fundamental $5-per-month program provides you access to simple time monitoring tools, a worker payment schedule supervisor, 24/7 support, and user preferences which can be handled on an employee-by-employee basis. Additionally, this program lets you keep track of whether your employees are operating by allowing you document screenshots while they function in addition to monitor keyboard and mouse action during changes. Of the five tools we’ve tested, Hubstaff is the only tool that provided this level of insight into the way that workers are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) attributes for a change monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The 9-per-user-per-month Premium program includes everything you’ll discover in the Basic plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party applications. The Premium package also comes with a lightweight schedulingtool that gives administrators the power to assign shifts and delegate tasks from inside the console. Premium clients can also use the application to create invoices and make PayPal payments automatically. Customers that pay yearly will receive two months free (for both cost tiers).
Compared to TSheets, its closest competition in our roundup, Hubstaff is reasonably priced, particularly given the extra monitoring features that are unavailable in competitive tools. TSheets offers a fundamental free accounts, in addition to a $4-per-user-per-month accounts that charges a $16 base fee per month for groups who have fewer than 100 users, and a $80 base fee per month for teams with more than a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more costly than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in these hulky PM alternatives, then you will want to pony up a little more cash. Mavenlink’s cheapest program that includes time tracking costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of consumers (that is a fairly solid deal if you want all the extra PM features). Wrike’s lowest time tracking plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first overview of Hubstaff, the company has released a significant update in late 2018 that specifically addressed specific feature weaknesses or omissions, including adding a web timer, fleshing out coverage options, and adding activity levels and monitor monitoring. We’ll be analyzing these features shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper shift oversight. For instance, Hubstaff does not allow advanced tracking. If you run a trucking company and you are less concerned about how many hours each trucker drove than the distance driven, then there is no way to handle that in Hubstaff. Users can add notes to a empty text field, but that data will not be mixed into reports. This means you can’t use it to find out about who is functioning, how they’re working, and what they are generating (aside from the number of hours tracked). TSheets not only gives you this option, it provides you the ability to make six additional customizable innovative tracking fields. You might also add a query for every single clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the user to reply to the queries at the end of every shift or they won’t have the ability to clock out.
As hardcore as Hubstaff is all about monitoring work, the application doesn’t allow for IP address restrictions, so your workers can say they are working from the workplace but they could actually be operating from a cruise ship in the Bahamas (unless they’re using the mobile program to monitor time). This is a normal feature that’s available in almost every other instrument we tested. Hubstaff also does not enable admins to require users to snap a photograph when they report to work. I suppose it is overkill to generate somebody take a selfie right before you get started recording their display and monitoring their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, particularly if you’re monitoring tasks done outside of a computer, like electronic, building, or entertainment work). The software also does not let users clock via a telephone call, which can be an element TSheets and other service providers make available for employees who do not have a smartphone.
Monitoring Employee Work
We have touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time monitoring. However, the platform also offers many of the hallmarks of worker monitoring tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and application tracking, GPS and location monitoring, and activity screenshots.
As soon as you place your customers and they download the timer app onto their server, the desktop program not only tracks time but will require screenshots randomly or in custom intervals, for example three screenshots per minute. This applies not only to the user’s main display but any connected monitors too. Hubstaff doesn’t log keys but it will track the activity provided via the mouse and keyboard, giving employers a calculation of how busy the employee is. This info all winds up on the Hubstaff dashboard in the Activity tab. This is where you can then pick an individual from the drop-down menu to view their screenshots correlated with action data.
When it comes to program and URL tracking, Hubstaff goes beyond just tracking time to learn what sites and programs a worker opened or visited and how long they were there. The Reports section may subsequently run custom questions on vectors such as app usage mapped against time and activity. Hubstaff integrates with project and job management tools such as Asana and Trello to filter reports from particular projects or tasks to monitor productivity.
1 unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile app. While the cellular app can not take screenshots or catch mobile app and website activity, it allows you to track and log location for employees working in the area. While the thickness of tracking data and surveillance features can not step up to a grid application such as Teramind, our Editors’ Choice for worker tracking, Hubstaff includes a helpful selection of attributes for companies that want a bit more oversight. Productivity Software Applications Examples
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behaviour while on the clockthen there’s no better software accessible than Hubstaff. You’ll have the ability to log screenshots, monitor keystroke volume, and path moves via GPS monitoring.
Regrettably, if you’re trying to find a platform which goes the excess mile to allow customization, atypical information entry, or a more advanced reporting structure, then Hubstaff won’t be perfect for you. Additionally, should you choose another system, your employees will thank you for not requiring them to download a secondary app for tracking time–especially when you consider that every other tool we examined makes this potential within the boundaries of their online UI. Productivity Software Applications Examples