Intro Productivity Software Companies
When choosing a time tracking tool, it is important to comprehend the many different kinds of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services companies. On the other hand, the time monitoring features in these tools are available only within larger project management (PM) suites. As a result, you’re paying much more cash for things such as file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you’ll find pure play time tracking tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Productivity Software Companies
Attributes and Usage
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar which leaves plenty of room on the side of your screen for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which gives you an summary of the number of hours your employees have worked that day and how many hours they’ve worked over the previous seven days. You’ll also see a list of every member, their latest jobs, and how active they’ve been over the past week. This is a strong PM data visualization that allows you immediately differentiate between workhorses and do-nothings, and it immediately calls to focus projects that are getting more than sufficient attention and projects that are being neglected.
There are two methods to put in time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet attribute, you log your hours as you probably did with pencil and paper through the analog era of time monitoring. Essentially, you work your shift, you add time to your timesheet, and you sign off on it. This is a fairly standard method of monitoring time. Unfortunately, because Hubstaff does not let you add future time, you can’t use the platform as a shift planner. Administrators can let users manually edit formerly submitted timesheets, and they’re able to force users to need a motive to ensure they’re really adding hours that they worked. Admins may also set up the system to remind users to begin monitoring time if they haven’t clocked to the machine in a little while.
The next, and most frustrating, way of monitoring moment in Hubstaff is by using the stopwatch feature. In each solution we analyzed, this element is available within the confines of your web browser–every solution that’s, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that resides within another window. In it, you can choose your project, press Start, and your timer will begin counting. When you are done, your activity and your screenshots will be sent to the principal hub. The native app will take a picture at random intervals of up to three shots per hour depending on how frequently the admin wants to spy on employees. Screenshots can be partially fuzzy to not record sensitive information on every grab, but enough of the display is left unsullied that you’ll still get a sense of if the display is on work-related or play-related content. This can be an annoyingly complicated and convoluted way to manually track time, particularly if you’re jumping from task to task throughout the day. Hubstaff must discover a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is precisely the same as it’s on the desktop app. The mobile programs let admins monitor movements via GPS monitoring. This gives you an overview of just how much motion was performed by your worker by capturing location data at distinct stages.
The Schedules tab lets you assign times and dates for workers to do the job. You can put a minimum number of hours to work, a lunch break interval, and you can allow it to be a recurring shift. The program’s reporting software is terribly basic: You will receive access to weekly, daily, job, and member view reports in addition to a”custom” report which allows you filter information from the aforementioned reports. When compared to the PM options in this class, Hubstaff’s reporting is downright embarrassing consequently, if your goal is to understand and evolve according to if and how your employees handle time, you’d be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve reached weekly staffing and funding limits. Invoices are automatically calculated and made based on the time each employee worked, in addition to their related pay rate. It is possible to set up automatic payroll through PayPal, which enables you to automate payments based on time tracked inside the tool. Remember: Consumers don’t need to send time through for acceptance, therefore automatic payments will be made whether workers were right or wrong concerning the amount of hours that they worked. There is no reminder for managers to double-check every timesheet before automatic payments move out so, if you are concerned about making bogus payments, then you can set PayPal payments to guide. Productivity Software Companies
Price And Options
Hubstaff was built to give you Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you really want to pay them as soon as the work is done. The Basic $5-per-month program provides you access to simple time monitoring tools, an employee payment schedule supervisor, 24/7 support, and user settings which can be handled on an employee-by-employee basis. Additionally, this program enables you to keep tabs on whether your employees are working by letting you document screenshots while they work in addition to monitor keyboard and mouse action during shifts. Of the five tools we’ve analyzed, Hubstaff is the only instrument which offered this amount of insight into how workers are progressing. Although screen and keyboard monitoring are useful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be wanted (more about this later).
The $9-per-user-per-month Premium plan includes everything you’ll discover in the fundamental program, but you will also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party software. The Premium bundle also has a lightweight schedulingtool that provides administrators the capability to assign shifts and delegate tasks from within the console. Premium customers may also use the tool to create invoices and make PayPal payments automatically. Customers that pay annually will get two weeks free (for both price tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is fairly priced, especially given the added monitoring features that are unavailable in competitive tools. TSheets offers a basic free account, as well as a $4-per-user-per-month account that costs a $16 base fee per month for groups who have fewer than 100 users, along with an $80 base fee monthly for groups with over a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more expensive than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in those hulky PM alternatives, then you’ll need to pony up a bit more money. Mavenlink’s cheapest program that includes time monitoring prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an unlimited number of consumers (which is a pretty solid deal if you need all of the excess PM attributes ). Wrike’s lowest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the business has released a major upgrade in late 2018 that specifically addressed specific feature flaws or omissions, including adding a web timer, fleshing out coverage options, and adding action levels and screen tracking. We’ll be testing these attributes shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper change oversight. For instance, Hubstaff doesn’t allow advanced tracking. If you run a trucking business and you are less concerned about the number of hours a trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users can add notes to a empty text field, but that data won’t be mixed into accounts. This means that you can’t use it to find out about who’s functioning, how they are functioning, and what they’re generating (other than the number of hours monitored ). TSheets not only gives you this choice, it provides you the ability to make six additional customizable advanced monitoring fields. You might also put in a question for every clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the user to respond to the questions at the end of every change or they won’t have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the tool doesn’t permit for IP address limitations, so your workers can say they are working from the office but they could actually be operating from a cruise boat in the Bahamas (unless they are using the mobile app to monitor time). This is a standard feature that’s available in virtually every other tool we analyzed. Hubstaff also doesn’t enable admins to require users to snap a photograph if they report to work. I suppose it is overkill to make somebody take a selfie right before you get started recording their screen and monitoring their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, especially if you’re monitoring tasks done outside of a computer, like electronic, building, or amusement work). The program also doesn’t allow users clock in via a telephone call, which can be a component TSheets and other service providers make available for employees who do not have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time tracking. However, the platform also offers a lot of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and program monitoring, GPS and location monitoring, and activity screenshots.
As soon as you place your customers and they download the timer app onto their server, the desktop app not only tracks time but will take screenshots randomly or in custom intervals, for example three screenshots each minute. This applies not only to the user’s most important display but any connected monitors too. Hubstaff doesn’t log keys but it will monitor the activity provided through the mouse and keyboard, giving employers a calculation of just how active the worker is. This info all winds up around the Hubstaff dashboard in the Activity tab. This is where you can then pick an individual from the drop-down menu to see their screenshots correlated with activity data.
If it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to see what websites and apps a worker visited or opened and how long they had been there. The Reports section can subsequently run custom queries on vectors such as app usage mapped against time and action. Hubstaff integrates with project and job management tools such as Asana and Trello to filter reports by specific tasks or projects to track productivity.
1 unique employee monitoring feature offered is GPS location monitoring through Hubstaff’s mobile program. While the mobile app can not take screenshots or capture mobile app and site activity, it lets you monitor and log place for workers working in the area. While the depth of tracking data and surveillance features can not measure up to a grid application for example Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a useful choice of features for employers that want a bit more oversight. Productivity Software Companies
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about monitoring employee behavior while on the clock, then there is no better program available than Hubstaff. You’ll be able to log screenshots, track keystroke volume, and route moves via GPS monitoring.
Regrettably, if you’re trying to find a platform which goes the extra mile to enable customization, atypical data entry, or a much more sophisticated reporting arrangement, then Hubstaff won’t be right for you. In addition, should you opt for a different system, your employees will thank you for not requiring them to obtain a secondary app for monitoring time–particularly when you consider that every other instrument we reviewed makes this potential within the boundaries of their web-based UI. Productivity Software Companies