Intro Productivity Software Example
When choosing a time tracking tool, it is important to comprehend the many different types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include powerful time tracking features for professional services businesses. On the other hand, the time tracking features in such tools are available only as part of larger project management (PM) suites. As a result, you are paying a lot more money for things like file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you will discover pure play time tracking tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Productivity Software Example
Characteristics and Utilization
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar that leaves lots of room around the side of your display for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which provides you an overview of how many hours your employees have worked this day and the number of hours they’ve worked over the past seven days. You will also see a list of every member, their most recent jobs, and how busy they’ve been over the last week. This is a solid PM data visualization which allows you immediately differentiate between workhorses and do-nothings, and it immediately calls to focus projects which are getting more than sufficient focus and jobs that are being neglected.
There are two ways to put in time in Hubstaff: You can build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet attribute, you log your hours as you probably did with pencil and paper during the analog age of time monitoring. Basically, if you work your change, you add time to your own timesheet, and you also sign off on it. This is a pretty standard method of tracking time. Regrettably, because Hubstaff doesn’t let you add future time, you can’t use the platform for a shift organizer. Administrators can allow users manually edit formerly submitted timesheets, and they can induce users to need a reason to ensure they’re really adding hours they worked. Admins can also set up the system to let users to begin tracking time should they haven’t clocked into the machine in a little while.
The second, and most bothersome, way of tracking time in Hubstaff is using the stopwatch feature. In every solution we tested, this component can be found within the confines of your web browser–every solution that is, except for Hubstaff. With Hubstaff, you’re expected to download a native desktop application that lives within another window. In it, you can choose your job, press Start, and your timer will start counting. When you are done, your action and your screenshots will be transmitted to the principal hub. The native app will take a picture at random intervals of up to three shots per hour based on how frequently the admin would like to spy on employees. Screenshots can be partially fuzzy to not capture sensitive information on each catch, but enough of this screen is left unsullied that you’ll still get a sense of if the screen is on work-related or play-related content. This can be an annoyingly complicated and complicated means to manually track time, especially if you’re jumping from task to task through the day. Hubstaff must find a way to bring the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is exactly the same as it is on the desktop app. The mobile apps let admins monitor motions via GPS tracking. This provides you an summary of just how much movement was done by your employee by capturing location data at distinct stages.
The Schedules tab enables you to assign times and dates for employees to work. It is possible to set a minimum number of hours to work, a lunch break interval, and you’ll be able to make it a recurring shift. The program’s reporting software is horribly basic: You’ll receive access to weekly, daily, project, and penis view reports in addition to a”custom” report which allows you filter data from the above reports. In comparison to the PM options in this class, Hubstaff’s coverage is utterly embarrassing so, if your goal is to understand and evolve according to when and how your employees handle time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have reached weekly staffing and budget limits. Invoices are automatically calculated and created based on the time each worker worked, in addition to his or her related pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time monitored within the tool. Keep in mind: Consumers don’t need to send time for acceptance, therefore automatic payments will be made whether employees were right or wrong concerning the number of hours that they worked. There’s no reminder for supervisors to double-check each timesheet ahead of automatic payments go out thus, if you’re worried about making false payments, then it is possible to set PayPal payments to manual. Productivity Software Example
Cost And Alternatives
Hubstaff has been built to provide you with Big Brother-level oversight into when workers are working, what they are doing while they operate, and what you want to cover them as soon as the work is done. The Basic $5-per-month program gives you access to simple time tracking tools, a worker payment program manager, 24/7 support, and user settings that can be handled in an employee-by-employee basis. Additionally, this program lets you keep tabs on whether your employees are operating by allowing you document screenshots while they function as well as monitor mouse and keyboard activity during changes. Of the five tools we tested, Hubstaff is the only instrument which offered this level of insight into the way that employees are progressing. Although keyboard and screen tracking are helpful (albeit over-reaching) features for a change screen, Hubstaff’s implementation leaves much to be wanted (more on this later).
The 9-per-user-per-month Premium plan includes all you’ll discover in the fundamental plan, but you will also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party software. The Premium bundle also has a lightweight schedulingtool that gives administrators the power to assign shifts and assign tasks from inside the console. Premium customers may also use the tool to make invoices and make PayPal payments mechanically. Clients that pay yearly will get two weeks free (for both price tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is fairly priced, especially given the extra tracking features that are unavailable in competitive tools. TSheets supplies a fundamental free account, in addition to a $4-per-user-per-month accounts that costs a $16 base fee per month for teams with fewer than 100 users, along with an $80 foundation fee monthly for groups with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium level.
If you’re more interested in those hulky PM alternatives, then you will need to pony up a bit more money. Mavenlink’s cheapest program that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of users (that is a pretty solid deal if you want all the extra PM attributes ). Wrike’s cheapest time monitoring plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the company has released a major update in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a web timer, fleshing out coverage choices, and adding action levels and monitor tracking. We’ll be testing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff doesn’t do an excellent job allowing for deeper change oversight. By way of example, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking business and you’re less concerned about how many hours each trucker drove than the distance driven, then there is no way to manage this in Hubstaff. Users can add notes to a empty text field, but that data will not be blended into accounts. This means that you can not use it to learn about who is working, how they’re working, and what they’re producing (other than the number of hours tracked). TSheets not only gives you this option, it provides you the ability to create six additional customizable innovative monitoring fields. You might also add a query for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the user to respond to the questions at the end of each shift or they won’t have the ability to clock out.
As hardcore as Hubstaff is all about monitoring work, the tool doesn’t permit for IP address limitations, so your workers can say they’re working from the workplace but they could actually be operating from a cruise ship in the Bahamas (unless they are using the mobile program to monitor time). This is a normal feature that’s available in almost every other tool we tested. Hubstaff also does not enable admins to require users to snap a photograph when they report to work. I suppose it is overkill to make someone take a selfie right before you start recording their display and monitoring their keystrokes, but TSheets enables you to set this as a necessity (which makes sense, particularly if you’re monitoring tasks done outside of a computer, like retail, construction, or entertainment work). The software also doesn’t allow users clock in via a phone call, which can be a component TSheets along with other service providers make available for workers who do not have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time monitoring. But the platform also has many of the hallmarks of employee tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and application monitoring, GPS and location monitoring, and action screenshots.
Once you place your customers and they download the timer app onto their machine, the desktop program not only tracks time but will take screenshots randomly or at custom intervals, for example three screenshots per minute. This applies not only to the user’s main display but any attached monitors too. Hubstaff doesn’t log keys however, it will monitor the action provided through the mouse and computer keyboard, providing companies a calculation of just how active the worker is. This data all winds up on the Hubstaff dashboard in the Task tab. This is where you can then pick an individual in the drop-down menu to see their screenshots correlated with activity data.
If it comes to application and URL monitoring, Hubstaff goes beyond simply tracking time to learn what sites and programs an employee visited or opened and how long they had been there. The Reports module can subsequently run custom questions on vectors like app usage mapped against time and activity. Hubstaff incorporates with job and task management tools such as Asana and Trello to filter reports from specific tasks or projects to monitor productivity.
1 unique employee monitoring feature offered is GPS location monitoring through Hubstaff’s mobile app. While the cellular app can’t take screenshots or capture mobile app and site activity, it lets you track and log location for workers working in the area. While the depth of monitoring surveillance and data features can’t step up to a grid application for example Teramind, our Editors’ Choice for worker tracking, Hubstaff includes a helpful selection of features for companies that want a bit more oversight. Productivity Software Example
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behavior while on the clockthen there is no better software available than Hubstaff. You’ll have the ability to log screenshots, track keystroke volume, and route moves via GPS monitoring.
Regrettably, if you’re looking for a platform which goes the excess mile to enable customization, irregular data entry, or even a much more sophisticated reporting arrangement, then Hubstaff will not be perfect for you. In addition, in case you choose another system, your employees will thank you for not needing them to download a secondary app for tracking time–particularly once you consider that every other instrument we reviewed makes this possible within the confines of their web-based UI. Productivity Software Example