Introduction Productivity Software Examples
When picking a time monitoring tool, it is important to comprehend the various types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature robust time tracking features for professional services companies. However, the time tracking features in these tools are available only as part of larger project management (PM) suites. Because of this, you’re paying much more cash for things such as file storage, in-app discussion, progress reports, and change management. On the opposite end of the spectrum, you will discover pure play time monitoring tools such as Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Productivity Software Examples
Attributes and Usage
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar that leaves plenty of room on the right-hand side of your screen for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which provides you an summary of the number of hours your employees have worked that day and how many hours they have worked over the past seven days. You will also see a list of each member, their most recent tasks, and how active they’ve been over the last week. This is a strong PM data visualization which allows you immediately differentiate between workhorses and do-nothings, and it immediately calls to attention projects that are becoming more than enough focus and jobs that are being disregarded.
There are two ways to put in time in Hubstaff: You can build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log your hours since you probably did with pencil and paper during the analog age of time tracking. Essentially, you work your change, you add time to your timesheet, and you sign off on it. This is a fairly standard method of monitoring time. Unfortunately, because Hubstaff doesn’t let you add future time, you can’t use the platform as a shift planner. Administrators can let users manually edit previously submitted timesheets, and they can induce users to require a motive to ensure they’re actually adding hours they worked. Admins may also set up the system to remind users to begin monitoring time should they haven’t clocked to the machine in a while.
The second, and most frustrating, way of tracking moment in Hubstaff is using the stopwatch feature. In each solution we tested, this element can be found within the confines of your internet browser–every solution that’s, except for Hubstaff. With Hubstaff, you’re required to download an native desktop application that lives within another window. In it, you can choose your project, press Start, and your own timer will start counting. When you’re done, your action and your screenshots will be sent to the main hub. The native app will take a photo at random periods of up to three shots per hour based on how often the admin wants to spy on workers. Screenshots can be partially fuzzy not to capture sensitive information on each catch, but a lot of this display is left unsullied you’ll still get a sense of whether the screen is really on work-related or play-related content. This is an annoyingly complex and complicated means to manually track time, particularly if you’re jumping from task to task through the day. Hubstaff must discover a way to add the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is precisely the same as it’s on the desktop app. The mobile programs let admins monitor movements via GPS monitoring. This provides you an overview of just how much movement was performed by your employee by capturing location information at distinct stages.
The Schedules tab lets you assign times and dates for employees to work. It is possible to put a minimum number of hours to work, a lunch break interval, and you can make it a recurring change. The program’s reporting software is horribly basic: You’ll get access to weekly, daily, project, and penis view reports in addition to a”custom” report which allows you filter data from the aforementioned reports. In comparison to the PM options within this course, Hubstaff’s reporting is utterly embarrassing consequently, if your target is to learn and evolve based on when and how your employees handle time, you would be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and funding limits. Invoices are automatically calculated and created depending on the time each employee worked, as well as their related pay rate. You can set up automatic citizenship through PayPal, which lets you automate payments based on time tracked within the tool. Keep in mind: Users do not need to send time through for acceptance, therefore automatic payments will be made whether workers were right or wrong about the amount of hours they worked. There’s no reminder for supervisors to double-check each timesheet ahead of automatic payments go out so, if you’re concerned about making bogus payments, then you can set PayPal payments to guide. Productivity Software Examples
Cost And Options
Hubstaff was constructed to provide you with Big Brother-level oversight into when employees are working, what they’re doing while they work, and what you want to cover them when the job is finished. The Fundamental $5-per-month plan gives you access to easy time tracking tools, an employee payment program manager, 24/7 support, and user preferences that may be handled on an employee-by-employee basis. Additionally, this plan enables you to keep tabs on whether or not your employees are operating by allowing you record screenshots while they function as well as monitor keyboard and mouse activity during changes. Of the five tools we’ve analyzed, Hubstaff is the only tool that provided this amount of insight into the way that workers are progressing. Although keyboard and screen tracking are helpful (albeit over-reaching) attributes for a change monitor, Hubstaff’s implementation leaves much to be wanted (more about this later).
The 9-per-user-per-month Premium program includes all you’ll find in the fundamental plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party applications. The Premium package also has a lightweight schedulingtool that gives administrators the capability to assign changes and delegate tasks from inside the console. Premium customers may also use the application to make invoices and make PayPal payments automatically. Customers that pay yearly will get two weeks free (for both cost tiers).
In comparison to TSheets, its nearest competition in our roundup, Hubstaff is fairly priced, especially given the extra tracking features that are unavailable in competitive resources. TSheets offers a fundamental free account, in addition to a $4-per-user-per-month account that costs a $16 base fee per month for teams who have fewer than 100 users, and a $80 foundation fee monthly for groups with more than 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more costly than Hubstaff, even at Hubstaff’s Premium level.
If you’re more interested in these hulky PM solutions, then you will want to pony up a little more money. Mavenlink’s cheapest plan that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an infinite number of users (that is a pretty solid deal if you want all the excess PM attributes ). Wrike’s cheapest time tracking plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original review of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a web timer, fleshing out reporting options, and adding activity levels and screen tracking. We are going to be analyzing these attributes shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do a very good job allowing for deeper change supervision. By way of instance, Hubstaff doesn’t allow advanced tracking. If you run a trucking business and you’re less concerned about the number of hours each trucker drove than the distance driven, then there is no way to handle this in Hubstaff. Users may add notes to a empty text field, but that information won’t be mixed into accounts. As a consequence, that you can’t use it to find out about who’s working, how they’re working, and what they’re generating (aside from the amount of hours tracked). TSheets not only provides you this option, it gives you the ability to make six additional customizable innovative monitoring fields. You can also add a question for every single clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the user to respond to the questions at the end of each change or they won’t have the ability to clock out.
As hardcore as Hubstaff is all about monitoring work, the tool does not permit for IP address limitations, which means your employees can say they are working from the workplace but they could actually be operating from a cruise boat in the Bahamas (unless they are using the mobile program to track time). This is a standard feature that’s available in almost every other tool we analyzed. Hubstaff also does not enable admins to require users to snap a photo when they report to work. I guess it is overkill to make someone take a selfie right before you start recording their screen and tracking their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, particularly if you’re monitoring tasks done out of a computer, such as retail, building, or amusement work). The software also doesn’t let users clock in via a telephone call, which can be a component TSheets along with other service providers make readily available for employees who don’t have a smartphone.
Monitoring Employee Work
We have touched on how some of Hubstaff’s more Enormous Brother-like features factor into time tracking. But the platform also has many of the hallmarks of employee monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and application monitoring, GPS and place tracking, and activity screenshots.
As soon as you place your users and they download the timer program onto their server, the desktop app not only monitors time but will require screenshots randomly or at custom intervals, such as three screenshots per minute. This applies not just to the user’s main screen but any connected monitors as well. Hubstaff doesn’t log keys however, it does track the action provided via the mouse and keyboard, giving companies a calculation of just how active the employee is. This data all winds up on the Hubstaff dashboard in the Activity tab. This is where you can then pick an individual in the drop-down menu to view their screenshots connected with action data.
When it comes to application and URL monitoring, Hubstaff goes beyond simply tracking time to learn what sites and apps an employee opened or visited and how long they were there. The Reports section may subsequently run custom queries on vectors like program usage mapped against time and activity. Hubstaff integrates with job and job management tools like Asana and Trello to filter reports by specific tasks or projects to track productivity.
One unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile program. While the cellular app can not take screenshots or catch mobile app and site activity, it lets you track and log location for workers working in the field. While the depth of monitoring surveillance and data features can not step up to a grid application such as Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a helpful selection of features for companies that want a little more oversight. Productivity Software Examples
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you’re diligent about monitoring employee behavior while on the clock, then there’s no better software available than Hubstaff. You will have the ability to log screenshots, monitor keystroke volume, and route moves via GPS tracking.
Regrettably, if you’re trying to find a platform that goes the extra mile to allow customization, atypical information entry, or a much more advanced reporting arrangement, then Hubstaff will not be perfect for you. In addition, in case you opt for another program, your employees will thank you for not requiring them to obtain a secondary program for monitoring time–particularly once you consider that every other tool we reviewed makes this possible within the confines of their online UI. Productivity Software Examples