Background Productivity Software Features
When choosing a time monitoring tool, it is important to comprehend the various kinds of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all feature robust time monitoring features for professional services companies. However, the time tracking features in such tools are available only as part of larger project management (PM) suites. As a result, you are paying much more cash for things such as file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you will discover pure play time monitoring tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Productivity Software Features
Attributes and Usage
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves plenty of room around the right-hand side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an overview of the number of hours your employees have worked this day and how many hours they’ve worked over the past seven days. You’ll also find a list of every member, their latest jobs, and how busy they have been over the last week. This is a strong PM data visualization that allows you immediately differentiate between workhorses and do-nothings, and it immediately calls to attention projects that are getting more than sufficient attention and jobs that are being disregarded.
There are two ways to add time in Hubstaff: You can build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet attribute, you log your hours since you likely did with pencil and paper during the analog age of time tracking. Essentially, you work your change, you add the time to your own timesheet, and you also sign off on it. This is a pretty standard procedure of tracking time. Unfortunately, because Hubstaff doesn’t let you add future time, you can not use the platform as a shift planner. Administrators can allow users manually edit previously submitted timesheets, and they can force users to require a motive to ensure they’re actually adding hours that they worked. Admins can also set the system up to remind users to start tracking time if they have not clocked to the machine in a little while.
The second, and most frustrating, way of monitoring moment in Hubstaff is by using the stopwatch feature. In every solution we tested, this element can be found within the confines of your web browser–every solution that’s, except for Hubstaff. With Hubstaff, you are expected to download an native desktop application that lives within another window. In it, you can choose your project, press Start, and your timer will begin counting. When you’re done, your activity and your screenshots will be sent to the main hub. The native app is going to take a photo at random periods of up to three shots per hour based on how frequently the admin would like to spy on employees. Screenshots can be partly blurred to not record sensitive information on every grab, but a lot of this screen is left unsullied you’ll still get a sense of whether the screen is on work-related or play-related content. This is an annoyingly complex and convoluted means to manually monitor time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is exactly the same as it is on the desktop app. The mobile programs let admins monitor movements via GPS monitoring. This gives you an summary of how much movement was performed by your employee by capturing location information at different stages.
The Schedules tab lets you assign dates and times for employees to do the job. It is possible to put a minimum number of hours to work, a lunch break interval, and you’ll be able to allow it to be a recurring change. The program’s reporting software is terribly basic: You’ll get access to weekly, daily, job, and penis view reports in addition to a”habit” report that allows you filter information from the above reports. In comparison to the PM solutions in this course, Hubstaff’s coverage is utterly embarrassing consequently, if your target is to learn and evolve based on when and how your employees manage time, you’d be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have reached weekly staffing and funding limitations. Invoices are automatically calculated and made based on the time each employee worked, as well as their associated pay rate. It is possible to set up automatic citizenship through PayPal, which lets you automate payments based on time tracked within the application. Remember: Users don’t have to send time for acceptance, so automatic payments will be made whether workers were wrong or right about the number of hours they worked. There is not any reminder for managers to double-check each timesheet before automatic payments go out so, if you are worried about making false payments, then you can place PayPal payments to manual. Productivity Software Features
Cost And Options
Hubstaff was built to provide you with Big Brother-level oversight into when workers are working, what they are doing while they operate, and what you need to pay them as soon as the job is finished. The Basic $5-per-month program gives you access to simple time tracking tools, an employee payment schedule manager, 24/7 support, and user settings that may be managed in an employee-by-employee basis. Additionally, this program lets you keep tabs on whether or not your employees are operating by allowing you document screenshots while they function in addition to monitor keyboard and mouse action during shifts. Of the five tools we analyzed, Hubstaff is the only instrument that provided this level of insight into how workers are progressing. Although screen and keyboard monitoring are helpful (albeit over-reaching) attributes for a change screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The $9-per-user-per-month Premium program includes all you’ll find in the fundamental program, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party software. The Premium bundle also has a lightweight schedulingtool that gives administrators the power to assign changes and delegate tasks from within the console. Premium clients can also use the application to make invoices and create PayPal payments mechanically. Customers that pay yearly will receive two months free (for both cost tiers).
In comparison to TSheets, its nearest competition in our roundup, Hubstaff is fairly priced, particularly given the added monitoring features that are unavailable in competitive resources. TSheets offers a fundamental free account, in addition to a $4-per-user-per-month account that costs a $16 base fee per month for groups with fewer than 100 users, and a $80 foundation fee per month for teams with more than 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more costly than Hubstaff, even in Hubstaff’s Premium degree.
If you are more interested in those hulky PM alternatives, then you will need to pony up a little more cash. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an infinite number of consumers (which is a fairly solid deal if you want all of the excess PM attributes ). Wrike’s cheapest time monitoring plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first overview of Hubstaff, the company has released a significant update in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a internet timer, fleshing out reporting choices, and adding action levels and monitor tracking. We are going to be analyzing these attributes shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do an excellent job allowing for deeper shift supervision. By way of instance, Hubstaff doesn’t allow advanced tracking. If you run a trucking company and you are less concerned about the number of hours a trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users can add notes to an empty text area, but that information will not be blended into accounts. As a consequence, you can not use it to find out about who’s functioning, how they’re working, and what they’re generating (aside from the amount of hours tracked). TSheets not only gives you this option, it gives you the ability to make six additional customizable innovative tracking fields. You can even put in a question for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the consumer to respond to the questions at the close of every shift or else they will not be able to clock out.
As hardcore as Hubstaff is all about monitoring work, the tool does not allow for IP address restrictions, which means your workers can say they’re working from the workplace but they can actually be operating from a cruise ship in the Bahamas (unless they are using the cell program to monitor time). This is a standard feature that’s available in almost every other tool we analyzed. Hubstaff also doesn’t enable admins to need users to snap a photo if they report to work. I suppose it is overkill to make someone take a selfie before you start recording their display and tracking their keystrokes, but TSheets enables you to place this as a necessity (which makes sense, particularly if you’re monitoring tasks done outside of a computer, such as retail, construction, or amusement work). The software also doesn’t allow users clock via a phone call, which can be an element TSheets and other service providers make available for employees who do not have a smartphone.
Tracking Employee Work
We have touched on how some of Hubstaff’s more Big Brother-like features factor into time tracking. But the platform also has many of the hallmarks of worker monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and application tracking, GPS and place monitoring, and action screenshots.
Once you set your customers and they download the timer app onto their machine, the desktop app not only monitors time but will take screenshots randomly or in custom intervals, for example three screenshots per minute. This applies not just to the user’s most important display but any attached monitors too. Hubstaff doesn’t log keys but it will track the activity provided via the mouse and computer keyboard, giving employers a calculation of just how active the employee is. This info all winds up around the Hubstaff dashboard in the Task tab. This is where you can then select a user in the drop-down menu to view their screenshots connected with activity data.
If it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to see what sites and apps a worker visited or opened and how long they were there. The Reports module may then run custom questions on vectors such as app usage mapped against time and activity. Hubstaff integrates with project and job management tools like Asana and Trello to filter reports by specific tasks or projects to monitor productivity.
1 unique employee tracking feature offered is GPS location tracking through Hubstaff’s mobile program. While the cellular app can’t take screenshots or capture mobile app and website activity, it allows you to monitor and log place for employees working in the area. While the depth of tracking surveillance and data features can not measure up to a grid application for example Teramind, our Editors’ Choice for employee monitoring, Hubstaff includes a useful choice of features for employers that want a bit more oversight. Productivity Software Features
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behaviour while on the clock, then there’s no better program available than Hubstaff. You will be able to log screenshots, track keystroke volume, and route movements via GPS tracking.
Regrettably, if you’re looking for a platform which goes the extra mile to enable customization, atypical information entry, or a more sophisticated reporting structure, then Hubstaff will not be perfect for you. In addition, in case you opt for another program, your employees will thank you for not requiring them to download a secondary program for monitoring time–especially once you consider that every other tool we examined makes this possible within the boundaries of their web-based UI. Productivity Software Features