Introduction Productivity Software For Windows
When choosing a time tracking tool, it is important to understand the many different types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature robust time tracking features for professional services businesses. However, the time tracking features in such tools are available only within larger project management (PM) suites. Because of this, you are paying a lot more money for things like file storage, in-app discussion, progress reports, and shift administration. On the opposite end of the spectrum, you’ll find pure play time monitoring tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Productivity Software For Windows
Characteristics and Usage
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar which leaves lots of room around the right-hand side of your screen for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which provides you an summary of the number of hours your employees have worked this day and how many hours they’ve worked over the past seven days. You’ll also see a list of each member, their latest jobs, and how busy they have been over the last week. This is a strong PM data visualization that allows you instantly differentiate between workhorses and do-nothings, and it instantly calls to focus projects which are getting more than enough focus and jobs that are being neglected.
There are two methods to put in time in Hubstaff: You can build manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet attribute, you log in your hours since you probably did with pen and paper during the analog age of time tracking. Essentially, you work your change, you add time to your own timesheet, and you also sign off on it. This is a pretty standard procedure of tracking time. Unfortunately, because Hubstaff doesn’t let you add future time, you can not use the platform as a shift organizer. Administrators can let users manually edit previously submitted timesheets, and they’re able to force users to require a motive to guarantee they’re actually adding hours they worked. Admins may also set the system up to let users to start monitoring time should they haven’t clocked into the machine in a while.
The next, and most bothersome, way of tracking time in Hubstaff is by using the stopwatch feature. In every solution we analyzed, this element is available within the boundaries of your web browser–every solution that’s, except for Hubstaff. With Hubstaff, you are required to download an native desktop application that lives within a separate window. In it, you can choose your project, press Start, along with your timer will start counting. When you are done, your action and your screenshots will be sent to the principal hub. The native program will take a photo at random intervals of up to three shots per hour based on how frequently the admin would like to spy on workers. Screenshots can be partly fuzzy not to capture sensitive information on every catch, but a lot of the display is left unsullied you’ll still get a feeling of whether the display is really on work-related or play-related content. This is an annoyingly complicated and convoluted way to manually monitor time, especially if you’re jumping from task to task through the day. Hubstaff must find a way to bring the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is precisely the same as it’s on the desktop program. The mobile programs let admins monitor movements via GPS monitoring. This provides you an overview of just how much movement was performed by your worker by capturing location data at distinct stages.
The Schedules tab enables you to assign dates and times for workers to do the job. It is possible to set a minimum number of hours to operate, a lunch break interval, and you’ll be able to make it a recurring change. The program’s reporting applications is terribly basic: You’ll receive access to weekly, daily, job, and member view reports as well as a”habit” report which lets you filter data from the aforementioned reports. In comparison to the PM options within this class, Hubstaff’s reporting is utterly embarrassing so, if your goal is to learn and evolve according to when and how your employees manage time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and budget limits. Invoices are automatically calculated and created depending on the time each worker worked, as well as their associated pay rate. It is possible to set up automatic payroll through PayPal, which enables you to automate payments based on time monitored inside the tool. Keep in mind: Users do not have to send time for approval, so automatic payments will be made whether workers were right or wrong concerning the number of hours they worked. There’s no reminder for supervisors to double-check every timesheet ahead of automatic payments move out thus, if you are concerned about making bogus payments, then it is possible to set PayPal payments to manual. Productivity Software For Windows
Cost And Options
Hubstaff has been constructed to provide you with Big Brother-level oversight into when workers are working, what they are doing while they operate, and what you want to pay them when the work is finished. The Basic $5-per-month plan gives you access to easy time monitoring tools, an employee payment schedule manager, 24/7 support, and user preferences that can be handled in an employee-by-employee basis. Additionally, this plan lets you keep track of whether or not your employees are working by allowing you record screenshots while they work in addition to monitor keyboard and mouse activity during shifts. Of the five tools we tested, Hubstaff is the only instrument that provided this amount of insight into the way that workers are progressing. Although screen and keyboard monitoring are useful (albeit over-reaching) features for a change screen, Hubstaff’s implementation leaves much to be desired (more on this later).
The 9-per-user-per-month Premium program includes all you’ll find in the Basic program, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party applications. The Premium package also comes with a lightweight schedulingtool that gives administrators the capability to assign changes and delegate tasks from inside the console. Premium customers can also use the application to create invoices and create PayPal payments mechanically. Clients that pay yearly will get two weeks free (for both cost tiers).
Compared to TSheets, its closest competition in our roundup, Hubstaff is fairly priced, especially given the added tracking features that are unavailable in competitive resources. TSheets supplies a fundamental free account, as well as a $4-per-user-per-month accounts that costs a $16 base fee per month for groups with fewer than 100 users, and a $80 base fee per month for teams with over 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more expensive than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in these hulky PM alternatives, then you will need to pony up a little more cash. Mavenlink’s cheapest program that includes time monitoring costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of consumers (which is a pretty good deal if you want all the excess PM attributes ). Wrike’s cheapest time tracking plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original review of Hubstaff, the business has released a significant upgrade in late 2018 that specifically addressed certain feature weaknesses or omissions, including adding a web timer, fleshing out coverage choices, and adding activity levels and monitor monitoring. We are going to be testing these attributes shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff does not do a very good job allowing for deeper shift oversight. For example, Hubstaff does not allow advanced tracking. If you run a trucking business and you’re less concerned about the number of hours each trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users can add notes to a empty text area, but that data will not be blended into reports. As a consequence, that you can’t use it to find out about who’s working, how they are functioning, and what they are generating (aside from the number of hours tracked). TSheets not only gives you this option, it provides you the ability to make six additional customizable innovative monitoring fields. You might even put in a query for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the consumer to respond to the questions at the close of each change or they won’t have the ability to clock out.
As hardcore as Hubstaff is about monitoring work, the tool does not allow for IP address limitations, which means your workers can say they are working from the workplace but they can actually be working from a cruise boat in the Bahamas (unless they’re using the mobile program to monitor time). This is a standard feature that’s available in virtually every other tool we analyzed. Hubstaff also does not enable admins to need users to snap a photograph if they report to work. I suppose it is overkill to make somebody take a selfie right before you get started recording their screen and monitoring their keystrokes, but TSheets lets you place this as a requirement (which makes sense, particularly if you’re tracking tasks done out of a computer, like electronic, construction, or amusement work). The software also does not let users clock via a phone call, which can be a component TSheets along with other service providers make readily available for employees who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how some of Hubstaff’s more Enormous Brother-like features factor into time tracking. But the platform also has many of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and program tracking, GPS and place tracking, and action screenshots.
Once you set your customers and they download the timer program onto their machine, the desktop app not only monitors time but will take screenshots randomly or in custom intervals, for example three screenshots each minute. This applies not just to the user’s main screen but any attached monitors too. Hubstaff doesn’t log keys but it will track the activity provided via the mouse and keyboard, providing companies a calculation of how busy the worker is. This data all winds up around the Hubstaff dashboard from the Task tab. This is where you can then select an individual from the drop-down menu to see their screenshots connected with activity data.
When it comes to program and URL tracking, Hubstaff goes beyond just tracking time to learn what sites and apps an employee opened or visited and how long they were there. The Reports section may then run custom queries on vectors like program usage mapped against time and action. Hubstaff integrates with project and task management tools like Asana and Trello to filter reports by particular projects or tasks to monitor productivity.
One unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile program. While the mobile app can’t take screenshots or capture mobile app and site activity, it allows you to monitor and log location for employees working in the field. While the depth of tracking data and surveillance features can’t step up to a grid application for example Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a useful choice of features for employers that want a bit more oversight. Productivity Software For Windows
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about tracking employee behavior while on the clock, then there’s no better software accessible than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and route moves via GPS tracking.
Unfortunately, if you’re trying to find a platform which goes the excess mile to enable customization, atypical information entry, or a much more advanced reporting structure, then Hubstaff will not be right for you. In addition, should you choose a different system, your employees will thank you for not requiring them to download a secondary app for monitoring time–particularly once you consider that every other instrument we examined makes this potential within the confines of their web-based UI. Productivity Software For Windows