Intro Productivity Software Free Download
When picking a time monitoring tool, it’s important to understand the various types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include robust time monitoring features for professional services businesses. On the other hand, the time monitoring features in such tools are available only within larger project management (PM) suites. As a result, you are paying much more cash for things like file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you’ll discover pure play time tracking tools like Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Productivity Software Free Download
Characteristics and Utilization
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar which leaves lots of room on the side of your screen for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which gives you an overview of the number of hours your employees have worked that day and how many hours they’ve worked over the previous seven days. You will also find a list of every member, their most recent tasks, and how active they’ve been over the past week. This is a strong PM data visualization that allows you immediately differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are becoming more than enough focus and projects that are being neglected.
There are two ways to put in time in Hubstaff: You are able to build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet feature, you log in your hours since you likely did with pen and paper through the analog age of time tracking. Essentially, you work your change, you add the time to your own timesheet, and you sign off on it. This is a fairly standard procedure of monitoring time. Unfortunately, because Hubstaff does not allow you to add future time, you can not use the platform for a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they can force users to require a motive to guarantee they’re really adding hours that they worked. Admins may also set up the system to let users to start monitoring time if they haven’t clocked into the system in a little while.
The second, and most bothersome, way of monitoring moment in Hubstaff is by using the stopwatch feature. In every solution we tested, this element can be found within the confines of your web browser–every alternative that is, except for Hubstaff. With Hubstaff, you’re expected to download a native desktop application that resides within another window. In it, you can choose your project, press Start, along with your timer will start counting. When you’re done, your action and your screenshots will be transmitted to the principal hub. The native app will take a photo at random intervals of up to 3 shots per hour based on how often the admin wants to spy on workers. Screenshots can be partly fuzzy not to capture sensitive information on each grab, but enough of this display is left unsullied you’ll still get a feeling of whether the display is on work-related or play-related content. This can be an annoyingly complex and convoluted means to manually track time, particularly if you’re jumping from task to task throughout the day. Hubstaff must find a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop program. The mobile apps let admins monitor movements via GPS tracking. This gives you an summary of how much motion was performed by your employee by capturing location data at distinct stages.
The Schedules tab enables you to assign dates and times for workers to work. It is possible to put a minimum number of hours to work, a lunch break interval, and you’ll be able to make it a recurring change. The tool’s reporting applications is horribly basic: You will get access to weekly, daily, job, and penis view reports as well as a”habit” report that lets you filter information from the aforementioned reports. In comparison to the PM solutions within this class, Hubstaff’s reporting is utterly embarrassing consequently, if your goal is to learn and evolve according to if and how your employees handle time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve reached weekly staffing and funding limitations. Invoices are automatically calculated and created depending on the time each worker worked, as well as their associated pay rate. You can set up automatic payroll through PayPal, which enables you to automate payments based on time tracked inside the application. Remember: Consumers do not need to send time through for approval, therefore automatic payments will be made whether employees were right or wrong concerning the amount of hours that they worked. There is no reminder for managers to double-check every timesheet ahead of automatic payments go out so, if you are concerned about making bogus payments, then it is possible to set PayPal payments to guide. Productivity Software Free Download
Price And Alternatives
Hubstaff has been built to give you Big Brother-level oversight into when workers are working, what they are doing while they operate, and what you need to cover them as soon as the work is finished. The Basic $5-per-month plan gives you access to simple time monitoring tools, a worker payment schedule supervisor, 24/7 support, and user preferences which can be handled on an employee-by-employee basis. Moreover, this plan enables you to keep track of whether your employees are operating by letting you document screenshots while they function in addition to monitor mouse and keyboard action during changes. Of the five tools we tested, Hubstaff is the only instrument which provided this amount of insight into the way that employees are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) features for a shift monitor, Hubstaff’s implementation leaves much to be wanted (more about this later).
The $9-per-user-per-month Premium plan includes all you’ll discover in the fundamental program, but you will also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party software. The Premium bundle also comes with a lightweight schedulingtool that provides administrators the power to assign shifts and delegate tasks from within the console. Premium customers may also use the tool to create invoices and make PayPal payments automatically. Clients that pay annually will get two weeks free (for both price tiers).
In comparison to TSheets, its closest competition in our roundup, Hubstaff is reasonably priced, especially given the extra monitoring features that are unavailable in competitive resources. TSheets supplies a basic free account, in addition to a $4-per-user-per-month account that charges a $16 base fee per month for teams with fewer than 100 users, and a $80 base fee per month for teams with over 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in these hulky PM solutions, then you’ll want to pony up a bit more cash. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an infinite number of users (that is a fairly solid deal if you need all the extra PM attributes ). Wrike’s cheapest time monitoring plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the business has released a major update in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a internet timer, fleshing out coverage options, and adding activity levels and screen monitoring. We are going to be testing these attributes shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do an excellent job allowing for deeper shift supervision. For example, Hubstaff doesn’t allow advanced tracking. If you operate a trucking business and you’re less concerned about the number of hours each trucker drove than the distance driven, then there is no way to manage that in Hubstaff. Users may add notes to an empty text field, but that data will not be mixed into accounts. As a consequence, you can not use it to learn about who is functioning, how they’re working, and what they are producing (other than the amount of hours tracked). TSheets not only gives you this option, it gives you the ability to create six additional customizable innovative tracking fields. You might also put in a query for every clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to respond to the questions at the end of each change or else they will not be able to clock out.
As hardcore as Hubstaff is all about tracking work, the tool doesn’t permit for IP address limitations, so your employees can say they’re working from the office but they can actually be working from a cruise boat in the Bahamas (unless they’re using the cell app to track time). This is a normal feature that’s available in almost every other tool we analyzed. Hubstaff also does not enable admins to require users to snap a photograph when they report to work. I suppose it is overkill to generate someone take a selfie before you get started recording their screen and tracking their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, particularly if you’re monitoring tasks done outside of a computer, like retail, building, or amusement work). The program also does not allow users clock via a telephone call, which can be a component TSheets along with other service providers make available for workers who do not have a smartphone.
Tracking Employee Work
We’ve touched on how some of Hubstaff’s more Enormous Brother-like features factor into time monitoring. But the platform also offers many of the hallmarks of worker tracking tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and program monitoring, GPS and place monitoring, and activity screenshots.
Once you place your users and they download the timer app onto their server, the desktop program not only tracks time but will take screenshots randomly or in custom intervals, such as three screenshots each minute. This applies not only to the user’s main display but any attached monitors as well. Hubstaff does not log keys but it does track the activity provided via the mouse and keyboard, providing employers a calculation of just how active the worker is. This info all winds up around the Hubstaff dashboard from the Activity tab. This is where you can then pick an individual from the drop-down menu to view their screenshots connected with action data.
If it comes to application and URL monitoring, Hubstaff goes beyond just tracking time to see what sites and apps an employee opened or visited and how long they were there. The Reports module can then run custom questions on vectors like program usage mapped against time and activity. Hubstaff incorporates with job and job management tools such as Asana and Trello to filter reports by particular tasks or projects to track productivity.
One unique employee tracking feature offered is GPS location tracking through Hubstaff’s mobile program. While the mobile app can’t take screenshots or capture mobile app and site activity, it allows you to monitor and log place for workers working in the field. While the depth of monitoring data and surveillance features can’t measure up to a grid application such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff has a useful selection of attributes for companies that want a bit more oversight. Productivity Software Free Download
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behaviour while on the clock, then there is no better program accessible than Hubstaff. You’ll be able to log screenshots, track keystroke volume, and path movements via GPS monitoring.
Regrettably, if you’re looking for a platform which goes the extra mile to enable customization, irregular data entry, or even a more advanced reporting structure, then Hubstaff will not be right for you. Additionally, in case you opt for another program, your employees will thank you for not requiring them to download a secondary program for monitoring time–especially once you consider that every other instrument we examined makes this potential within the confines of their web-based UI. Productivity Software Free Download