Introduction Productivity Software In Education
When choosing a time monitoring tool, it’s important to comprehend the various kinds of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all include powerful time monitoring features for professional services companies. On the other hand, the time tracking features in these tools are available only as part of bigger project management (PM) suites. As a result, you are paying much more money for things like file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you will find pure play time tracking tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Productivity Software In Education
Attributes and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar which leaves plenty of room on the right-hand side of your screen for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an overview of the number of hours your employees have worked that day and the number of hours they have worked over the past seven days. You will also see a list of each member, their most recent jobs, and how busy they have been over the past week. This is a solid PM data visualization which allows you immediately differentiate between workhorses and do-nothings, and it instantly calls to attention projects that are getting more than enough attention and jobs that are being disregarded.
There are two methods to put in time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet attribute, you log in your hours since you likely did with pencil and paper during the analog age of time monitoring. Essentially, you work your change, you add the time to your timesheet, and you also sign off on it. This is a fairly standard method of monitoring time. Unfortunately, because Hubstaff doesn’t let you add future time, you can not use the platform as a shift organizer. Administrators can let users manually edit formerly submitted timesheets, and they’re able to force users to need a reason to ensure they’re actually adding hours that they worked. Admins may also set up the system to remind users to begin tracking time should they have not clocked to the machine in a while.
The next, and most frustrating, way of tracking moment in Hubstaff is using the stopwatch feature. In every solution we tested, this element is available within the confines of your internet browser–every alternative that’s, except for Hubstaff. With Hubstaff, you’re required to download a native desktop application that lives within a separate window. In it, you can choose your project, press Start, along with your own timer will begin counting. When you’re done, your activity and your screenshots will be transmitted to the main hub. The native program is going to take a picture at random intervals of up to 3 shots per hour depending on how often the admin would like to spy on workers. Screenshots can be partially blurred to not capture sensitive information on each catch, but a lot of the display is left unsullied you’ll still get a feeling of whether the screen is really on work-related or play-related content. This can be an annoyingly complicated and complicated means to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must find a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is precisely the same as it’s on the desktop program. The mobile programs let admins monitor movements via GPS tracking. This provides you an overview of how much movement was done by your employee by capturing location data at different stages.
The Schedules tab enables you to assign dates and times for employees to do the job. You can set a minimum number of hours to work, a lunch break duration, and you’ll be able to allow it to be a recurring shift. The tool’s reporting applications is horribly basic: You’ll receive access to weekly, daily, project, and member view reports as well as a”habit” report which allows you filter information from the aforementioned reports. When compared to the PM solutions in this course, Hubstaff’s reporting is downright embarrassing so, if your goal is to understand and evolve according to if and how your employees handle time, you’d be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and funding limitations. Invoices are automatically calculated and made based on the time each employee worked, in addition to their associated pay rate. You can set up automatic citizenship through PayPal, which lets you automate payments based on time monitored inside the tool. Keep in mind: Consumers do not have to send time through for approval, so automatic payments will be made whether workers were right or wrong about the number of hours they worked. There is no reminder for managers to double-check every timesheet ahead of automatic payments move out so, if you are concerned about making bogus payments, then it is possible to place PayPal payments to guide. Productivity Software In Education
Cost And Alternatives
Hubstaff has been built to give you Big Brother-level oversight into when workers are working, what they’re doing while they operate, and what you really want to pay them as soon as the work is done. The Basic $5-per-month program gives you access to simple time tracking tools, a worker payment program manager, 24/7 support, and user settings which can be handled on an employee-by-employee basis. Additionally, this program lets you keep tabs on whether or not your employees are working by allowing you document screenshots while they work in addition to monitor keyboard and mouse activity during changes. Of the five tools we’ve tested, Hubstaff is the only tool which provided this level of insight into the way that employees are progressing. Although keyboard and screen monitoring are useful (albeit over-reaching) features for a change screen, Hubstaff’s implementation leaves much to be wanted (more about this later).
The $9-per-user-per-month Premium plan includes everything you’ll discover in the fundamental plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third party software. The Premium bundle also has a lightweight schedulingtool that gives administrators the power to assign shifts and delegate tasks from within the console. Premium customers can also use the application to create invoices and make PayPal payments automatically. Customers that pay yearly will receive two weeks free (for both cost tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is fairly priced, particularly given the added tracking features that are unavailable in competitive tools. TSheets offers a fundamental free account, in addition to a $4-per-user-per-month account that charges a $16 base fee a month for groups with fewer than 100 users, and a $80 foundation fee per month for groups with more than 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more expensive than Hubstaff, even at Hubstaff’s Premium degree.
If you are more interested in those hulky PM solutions, then you’ll want to pony up a bit more money. Mavenlink’s cheapest plan that includes time monitoring costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of consumers (which is a fairly solid deal if you want all the excess PM features). Wrike’s cheapest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a web timer, fleshing out reporting choices, and adding action levels and screen tracking. We are going to be testing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do a very good job allowing for deeper change oversight. For example, Hubstaff doesn’t allow advanced tracking. If you run a trucking business and you are less concerned about how many hours a trucker drove than the distance driven, then there is no way to handle that in Hubstaff. Users can add notes to an empty text field, but that information will not be blended into accounts. As a consequence, you can’t use it to find out about who’s working, how they’re working, and what they’re generating (aside from the number of hours tracked). TSheets not only provides you this choice, it provides you the ability to make six additional customizable advanced tracking fields. You might also put in a query for every single clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to respond to the queries at the end of each change or else they will not have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the tool doesn’t allow for IP address limitations, which means your employees can say they’re working from the workplace but they can actually be operating from a cruise boat in the Bahamas (unless they’re using the cell program to track time). This is a normal feature that’s available in almost every other tool we tested. Hubstaff also doesn’t enable admins to require users to snap a photograph when they report to work. I suppose it is overkill to generate someone take a selfie right before you start recording their display and monitoring their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, especially if you’re monitoring tasks done out of a computer, such as electronic, building, or amusement work). The program also does not let users clock in via a telephone call, which is an element TSheets along with other service providers make available for workers who don’t have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time monitoring. But the platform also offers a lot of the hallmarks of employee monitoring tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and application monitoring, GPS and location tracking, and activity screenshots.
As soon as you set your users and they download the timer app onto their server, the desktop app not only monitors time but will require screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not only to the user’s main display but any attached monitors as well. Hubstaff doesn’t log keys however, it does track the action provided through the mouse and keyboard, giving employers a calculation of how active the worker is. This info all winds up around the Hubstaff dashboard in the Activity tab. This is where you can then select an individual from the drop-down menu to view their screenshots correlated with activity data.
If it comes to program and URL monitoring, Hubstaff goes beyond simply tracking time to learn what websites and programs a worker opened or visited and how long they had been there. The Reports module may then run custom queries on vectors like app usage mapped against time and activity. Hubstaff integrates with project and job management tools like Asana and Trello to filter reports from specific tasks or projects to monitor productivity.
1 unique employee monitoring feature offered is GPS location monitoring through Hubstaff’s mobile app. While the mobile app can not take screenshots or catch mobile app and site activity, it allows you to monitor and log place for employees working in the field. While the thickness of tracking surveillance and data features can’t measure up to a powerhouse tool such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff has a helpful choice of attributes for companies that want a little more oversight. Productivity Software In Education
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behavior while on the clockthen there is no better software accessible than Hubstaff. You’ll be able to log screenshots, track keystroke volume, and route moves via GPS monitoring.
Regrettably, if you’re looking for a platform which goes the extra mile to enable customization, irregular data entry, or even a much more advanced reporting structure, then Hubstaff will not be right for you. In addition, should you choose another system, your employees will thank you for not requiring them to obtain a secondary app for monitoring time–particularly once you consider that every other instrument we examined makes this potential within the confines of their online UI. Productivity Software In Education