Intro Productivity Software Includes All Of These Except
When picking a time monitoring tool, it’s important to understand the many different types of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all feature robust time monitoring features for professional services companies. However, the time monitoring features in these tools are available only within bigger project management (PM) suites. As a result, you’re paying much more cash for things like file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you will find pure play time monitoring tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Productivity Software Includes All Of These Except
Characteristics and Usage
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves lots of room around the right-hand side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which gives you an overview of the number of hours your employees have worked that day and the number of hours they’ve worked over the previous seven days. You will also find a list of every member, their most recent jobs, and how active they’ve been over the past week. This is a solid PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to attention projects that are getting more than sufficient focus and jobs that are being neglected.
There are two ways to add time in Hubstaff: You are able to construct manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet attribute, you log in your hours since you likely did with pen and paper during the analog era of time monitoring. Basically, if you work your change, you add the time to your timesheet, and you sign off on it. This is a fairly standard procedure of tracking time. Regrettably, because Hubstaff does not let you add future time, you can’t use the platform for a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they can force users to need a reason to ensure they’re actually adding hours they worked. Admins can also set up the system to remind users to begin tracking time should they have not clocked into the system in a little while.
The next, and most bothersome, way of monitoring moment in Hubstaff is using the stopwatch feature. In every solution we tested, this element is available within the boundaries of your internet browser–every solution that is, except for Hubstaff. With Hubstaff, you’re expected to download a native desktop application that lives within a separate window. In it, you can select your project, press Start, along with your own timer will begin counting. When you are done, your action and your screenshots will be sent to the principal hub. The native program will take a photo at random intervals of up to three shots per hour depending on how frequently the admin would like to spy on workers. Screenshots can be partly fuzzy not to record sensitive information on each catch, but a lot of this screen is left unsullied that you’ll still get a sense of whether the screen is really on work-related or play-related content. This is an annoyingly complex and complicated way to manually monitor time, especially if you’re jumping from task to task through the day. Hubstaff must find a way to bring the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop program. The mobile apps let admins monitor motions via GPS tracking. This provides you an overview of just how much motion was performed by your employee by capturing location data at distinct stages.
The Schedules tab enables you to assign times and dates for employees to work. You can set a minimum number of hours to work, a lunch break interval, and you can allow it to be a recurring shift. The tool’s reporting software is terribly basic: You will receive access to weekly, daily, job, and member view reports in addition to a”habit” report which allows you filter data from the above reports. In comparison to the PM options within this class, Hubstaff’s reporting is downright embarrassing so, if your goal is to learn and evolve based on when and how your employees manage time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve reached weekly staffing and budget limitations. Invoices are automatically calculated and created based on the time each employee worked, in addition to their related pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time monitored inside the application. Keep in mind: Consumers do not need to send time for approval, so automatic payments will be made whether workers were wrong or right about the amount of hours that they worked. There’s not any reminder for supervisors to double-check each timesheet before automatic payments move out so, if you are concerned about making bogus payments, then it is possible to set PayPal payments to manual. Productivity Software Includes All Of These Except
Cost And Alternatives
Hubstaff has been built to give you Big Brother-level oversight into when workers are working, what they are doing while they work, and what you really need to cover them as soon as the job is done. The Basic $5-per-month plan gives you access to easy time monitoring tools, an employee payment schedule manager, 24/7 support, and user settings which may be handled in an employee-by-employee basis. Moreover, this program lets you keep track of whether or not your employees are working by letting you record screenshots while they work as well as monitor keyboard and mouse activity during changes. Of the five tools we analyzed, Hubstaff is the only tool which provided this amount of insight into the way that workers are progressing. Although screen and keyboard monitoring are useful (albeit over-reaching) features for a shift monitor, Hubstaff’s implementation leaves much to be desired (more on this later).
The $9-per-user-per-month Premium program includes everything you’ll find in the fundamental plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third party software. The Premium package also has a lightweight schedulingtool that provides administrators the capability to assign changes and assign tasks from within the console. Premium clients can also use the application to create invoices and create PayPal payments automatically. Customers that pay yearly will receive two weeks free (for both cost tiers).
In comparison to TSheets, its nearest competition in our roundup, Hubstaff is reasonably priced, especially given the added monitoring features that are unavailable in competitive resources. TSheets offers a fundamental free account, as well as a $4-per-user-per-month account that costs a $16 base fee per month for groups who have fewer than 100 users, along with an $80 base fee monthly for teams with more than a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium degree.
If you’re more interested in those hulky PM alternatives, then you’ll want to pony up a bit more money. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an unlimited number of users (that is a fairly good deal if you need all of the excess PM attributes ). Wrike’s cheapest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first review of Hubstaff, the company has released a major update in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a web timer, fleshing out reporting options, and adding action levels and monitor monitoring. We are going to be analyzing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do an excellent job allowing for deeper change supervision. By way of example, Hubstaff does not allow advanced tracking. If you run a trucking business and you’re less concerned about the number of hours each trucker drove than the distance driven, then there is no way to handle that in Hubstaff. Users may add notes to an empty text area, but that data won’t be mixed into accounts. As a consequence, that you can not use it to find out about who is working, how they’re working, and what they’re producing (other than the amount of hours monitored ). TSheets not only provides you this choice, it gives you the ability to make six additional customizable innovative tracking fields. You can also add a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to reply to the queries at the end of every change or they won’t have the ability to clock out.
As hardcore as Hubstaff is about monitoring work, the application doesn’t permit for IP address restrictions, which means your workers can say they are working from the workplace but they can actually be operating from a cruise boat in the Bahamas (unless they’re using the mobile app to track time). This is a normal feature that’s available in almost every other instrument we analyzed. Hubstaff also doesn’t enable admins to need users to snap a photograph when they report to work. I suppose it is overkill to generate somebody take a selfie right before you start recording their display and tracking their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, especially if you’re monitoring tasks done out of a computer, like retail, building, or entertainment work). The program also doesn’t allow users clock via a telephone call, which can be an element TSheets along with other service providers make available for employees who do not have a smartphone.
Tracking Employee Work
We’ve touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time monitoring. However, the platform also has a lot of the hallmarks of worker monitoring tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and application tracking, GPS and place monitoring, and action screenshots.
As soon as you set your users and they download the timer program onto their machine, the desktop program not only tracks time but will require screenshots randomly or at custom intervals, for example three screenshots per minute. This applies not only to the user’s most important screen but any connected monitors too. Hubstaff does not log keys however, it does monitor the action provided through the mouse and keyboard, providing companies a calculation of how active the worker is. This info all winds up on the Hubstaff dashboard in the Task tab. This is where you can then pick a user from the drop-down menu to see their screenshots correlated with activity data.
If it comes to application and URL monitoring, Hubstaff goes beyond simply tracking time to learn what websites and programs a worker opened or visited and how long they were there. The Reports module may then run custom queries on vectors like program usage mapped against time and action. Hubstaff incorporates with project and job management tools such as Asana and Trello to filter reports by specific tasks or projects to track productivity.
1 unique employee tracking feature supplied is GPS location monitoring through Hubstaff’s mobile program. While the mobile app can’t take screenshots or catch mobile app and site activity, it allows you to track and log location for employees working in the field. While the depth of tracking data and surveillance features can not measure up to a powerhouse tool such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff includes a useful selection of features for employers that want a little more oversight. Productivity Software Includes All Of These Except
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behavior while on the clock, then there is no better program accessible than Hubstaff. You will be able to log screenshots, monitor keystroke volume, and route movements via GPS monitoring.
Regrettably, if you’re trying to find a platform that goes the extra mile to allow customization, atypical information entry, or even a more sophisticated reporting arrangement, then Hubstaff won’t be perfect for you. Additionally, in case you choose another program, your employees will thank you for not requiring them to obtain a secondary app for tracking time–especially when you consider that every other instrument we examined makes this potential within the boundaries of their web-based UI. Productivity Software Includes All Of These Except