Intro Productivity Software Industry
When choosing a time tracking tool, it is important to comprehend the various kinds of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services companies. On the other hand, the time monitoring features in these tools are available only as part of bigger project management (PM) suites. Because of this, you’re paying much more cash for things like file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you’ll discover pure play time monitoring tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Productivity Software Industry
Attributes and Utilization
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar that leaves lots of room on the side of your screen for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which gives you an overview of how many hours your employees have worked that day and how many hours they’ve worked over the previous seven days. You will also see a list of each member, their most recent jobs, and how active they’ve been over the last week. This is a strong PM data visualization that allows you instantly differentiate between workhorses and do-nothings, and it instantly calls to attention projects that are getting more than sufficient focus and jobs that are being neglected.
There are two methods to add time in Hubstaff: You are able to build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet feature, you log in your hours since you probably did with pen and paper through the analog era of time monitoring. Basically, if you work your change, you add time to your timesheet, and you also sign off on it. This is a pretty standard method of tracking time. Regrettably, because Hubstaff doesn’t allow you to add future time, you can’t use the platform for a shift planner. Administrators can let users manually edit formerly submitted timesheets, and they can force users to require a reason to ensure they’re actually adding hours that they worked. Admins may also set up the system to remind users to begin tracking time if they have not clocked to the system in a while.
The second, and most bothersome, way of monitoring time in Hubstaff is using the stopwatch feature. In each solution we tested, this component is available within the confines of your internet browser–every solution that’s, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that lives within a separate window. In it, you can select your job, press Start, along with your timer will start counting. When you are done, your action and your screenshots will be transmitted to the principal hub. The native program is going to take a photo at random periods of up to three shots per hour based on how often the admin would like to spy on employees. Screenshots can be partially fuzzy not to record sensitive information on every grab, but enough of this display is left unsullied you’ll still get a sense of whether the screen is on work-related or play-related content. This can be an annoyingly complicated and complicated way to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to bring the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop program. The mobile programs let admins monitor motions via GPS tracking. This provides you an overview of how much movement was done by your employee by capturing location information at different stages.
The Schedules tab lets you assign dates and times for employees to do the job. You can set a minimum number of hours to work, a lunch break duration, and you’ll be able to make it a recurring change. The program’s reporting software is terribly basic: You’ll receive access to weekly, daily, job, and penis view reports as well as a”custom” report which allows you filter information from the above reports. In comparison to the PM solutions in this course, Hubstaff’s coverage is utterly embarrassing consequently, if your target is to understand and evolve according to if and how your employees manage time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve reached weekly staffing and budget limitations. Invoices are automatically calculated and made based on the time each employee worked, as well as his or her associated pay rate. It is possible to set up automatic citizenship through PayPal, which lets you automate payments based on time tracked inside the tool. Keep in mind: Consumers don’t need to send time for acceptance, so automatic payments will be made whether employees were wrong or right concerning the amount of hours they worked. There is no reminder for managers to double-check every timesheet ahead of automatic payments go out so, if you’re worried about making bogus payments, then you can set PayPal payments to manual. Productivity Software Industry
Price And Options
Hubstaff has been built to give you Big Brother-level oversight into when workers are working, what they are doing while they work, and what you need to pay them when the job is finished. The Fundamental $5-per-month program gives you access to simple time tracking tools, an employee payment program supervisor, 24/7 support, and user settings that can be handled on an employee-by-employee basis. Additionally, this program enables you to keep tabs on whether or not your employees are working by allowing you record screenshots while they function as well as monitor mouse and keyboard activity during changes. Of the five tools we analyzed, Hubstaff is the only tool which offered this level of insight into the way that workers are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) attributes for a change monitor, Hubstaff’s implementation leaves much to be wanted (more about this later).
The $9-per-user-per-month Premium program includes everything you’ll discover in the Basic plan, but you will also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party software. The Premium package also has a lightweight schedulingtool that provides administrators the power to assign shifts and delegate tasks from within the console. Premium customers may also use the tool to make invoices and create PayPal payments mechanically. Clients that pay annually will get two weeks free (for both price tiers).
Compared to TSheets, its closest competitor in our roundup, Hubstaff is fairly priced, especially given the added tracking features that are unavailable in competitive tools. TSheets supplies a fundamental free accounts, as well as a $4-per-user-per-month account that charges a $16 base fee a month for groups who have fewer than 100 users, and a $80 foundation fee per month for groups with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in these hulky PM alternatives, then you will want to pony up a bit more money. Mavenlink’s cheapest plan that includes time tracking costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an infinite number of consumers (that is a fairly solid deal if you need all the excess PM features). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the company has released a significant update in late 2018 that specifically addressed specific feature flaws or omissions, including adding a web timer, fleshing out reporting options, and adding action levels and monitor monitoring. We are going to be testing these attributes shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff does not do a very good job allowing for deeper change oversight. For example, Hubstaff does not allow advanced monitoring. If you operate a trucking business and you’re less concerned about the number of hours a trucker drove than the distance driven, then there is no way to manage this in Hubstaff. Users may add notes to an empty text field, but that information will not be blended into reports. As a consequence, you can not use it to learn about who’s functioning, how they’re working, and what they are producing (other than the number of hours monitored ). TSheets not only provides you this option, it provides you the ability to make six extra customizable advanced tracking fields. You might also add a query for every clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to reply to the queries at the close of every shift or they won’t be able to clock out.
As hardcore as Hubstaff is all about tracking work, the application does not allow for IP address restrictions, which means your workers can say they’re working from the workplace but they could actually be working from a cruise ship in the Bahamas (unless they’re using the mobile program to monitor time). This is a normal feature that’s available in almost every other tool we tested. Hubstaff also doesn’t enable admins to require users to snap a photograph if they report to work. I guess it’s overkill to generate someone take a selfie right before you get started recording their display and monitoring their keystrokes, but TSheets enables you to place this as a necessity (which makes sense, particularly if you’re tracking tasks done outside of a computer, such as electronic, building, or entertainment work). The program also doesn’t allow users clock in via a phone call, which can be an element TSheets and other service providers make available for workers who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how a number of Hubstaff’s more Big Brother-like features factor into time monitoring. However, the platform also offers many of the hallmarks of employee monitoring tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and program tracking, GPS and place tracking, and action screenshots.
As soon as you place your users and they download the timer program onto their server, the desktop app not only tracks time but will require screenshots randomly or in custom intervals, for example three screenshots per minute. This applies not just to the user’s most important screen but any connected monitors as well. Hubstaff doesn’t log keys but it will monitor the action provided via the mouse and computer keyboard, giving employers a calculation of just how busy the worker is. This info all winds up around the Hubstaff dashboard from the Task tab. This is where you can then pick an individual from the drop-down menu to see their screenshots connected with action data.
If it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to see what websites and programs an employee opened or visited and how long they had been there. The Reports module can subsequently run custom queries on vectors like program usage mapped against time and action. Hubstaff integrates with project and job management tools such as Asana and Trello to filter reports by particular tasks or projects to track productivity.
1 unique employee monitoring feature offered is GPS location monitoring through Hubstaff’s mobile app. While the cellular app can’t take screenshots or capture mobile app and website activity, it allows you to monitor and log location for employees working in the area. While the thickness of tracking surveillance and data features can’t measure up to a grid application such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff has a useful selection of attributes for employers that want a bit more oversight. Productivity Software Industry
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about monitoring employee behaviour while on the clock, then there’s no better program accessible than Hubstaff. You will be able to log screenshots, monitor keystroke volume, and path movements via GPS tracking.
Unfortunately, if you’re trying to find a platform which goes the excess mile to allow customization, atypical information entry, or a much more sophisticated reporting arrangement, then Hubstaff will not be perfect for you. Additionally, should you opt for a different system, your employees will thank you for not requiring them to obtain a secondary program for monitoring time–particularly once you consider that every other tool we examined makes this possible within the confines of their online UI. Productivity Software Industry