Background Productivity Software Information
When choosing a time tracking tool, it’s important to understand the many different types of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all include powerful time monitoring features for professional services companies. However, the time tracking features in such tools are available only as part of bigger project management (PM) suites. As a result, you’re paying a lot more money for things like file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you will find pure play time tracking tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Productivity Software Information
Characteristics and Usage
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar which leaves plenty of room on the right-hand side of your screen for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which provides you an summary of the number of hours your employees have worked this day and how many hours they have worked over the past seven days. You’ll also find a list of each member, their most recent tasks, and how busy they’ve been over the past week. This is a strong PM data visualization which lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects that are getting more than sufficient focus and jobs that are being neglected.
There are two methods to add time in Hubstaff: You are able to build manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet feature, you log in your hours since you likely did with pen and paper during the analog age of time tracking. Essentially, you work your change, you add the time to your own timesheet, and you also sign off on it. This is a pretty standard method of tracking time. Unfortunately, because Hubstaff doesn’t let you add future time, you can’t use the platform as a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they can induce users to require a motive to guarantee they’re really adding hours they worked. Admins can also set up the system to remind users to start tracking time should they haven’t clocked into the machine in a little while.
The next, and most frustrating, way of monitoring moment in Hubstaff is using the stopwatch feature. In each solution we tested, this component can be found within the confines of your web browserevery solution that’s, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that resides within another window. In it, you can choose your project, press Start, along with your timer will begin counting. When you’re done, your action and your screenshots will be sent to the principal hub. The native program is going to take a photo at random periods of up to 3 shots per hour depending on how often the admin would like to spy on employees. Screenshots can be partially fuzzy to not capture sensitive information on every grab, but a lot of the screen is left unsullied that you’ll still get a feeling of if the display is really on work-related or play-related content. This is an annoyingly complicated and convoluted means to manually track time, especially if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop app. The mobile programs let admins monitor motions via GPS monitoring. This provides you an overview of just how much motion was performed by your worker by capturing location data at distinct stages.
The Schedules tab enables you to assign times and dates for employees to work. It is possible to set a minimum number of hours to operate, a lunch break duration, and you can allow it to be a recurring shift. The program’s reporting applications is horribly basic: You will get access to weekly, daily, project, and member view reports as well as a”custom” report which allows you filter data from the above reports. When compared to the PM solutions in this course, Hubstaff’s reporting is downright embarrassing consequently, if your target is to understand and evolve based on if and how your employees handle time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have reached weekly staffing and funding limits. Invoices are automatically calculated and made depending on the time each employee worked, in addition to their associated pay rate. It is possible to set up automatic citizenship through PayPal, which lets you automate payments based on time tracked inside the tool. Remember: Users don’t have to send time through for approval, so automatic payments will be made whether employees were right or wrong concerning the amount of hours they worked. There is not any reminder for supervisors to double-check each timesheet ahead of automatic payments move out thus, if you’re worried about making bogus payments, then it is possible to set PayPal payments to manual. Productivity Software Information
Price And Options
Hubstaff was constructed to give you Big Brother-level oversight into when workers are working, what they’re doing while they operate, and what you really want to pay them when the job is done. The Basic $5-per-month program provides you access to easy time tracking tools, an employee payment schedule supervisor, 24/7 support, and user settings which may be managed in an employee-by-employee basis. Moreover, this plan lets you keep track of whether or not your employees are operating by letting you record screenshots while they function in addition to monitor keyboard and mouse action during shifts. Of the five tools we tested, Hubstaff is the only instrument that provided this level of insight into the way that employees are progressing. Although screen and keyboard monitoring are useful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be wanted (more on this later).
The $9-per-user-per-month Premium plan includes all you’ll find in the Basic plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third party applications. The Premium bundle also has a lightweight schedulingtool that provides administrators the power to assign shifts and assign tasks from inside the console. Premium clients can also use the application to create invoices and make PayPal payments mechanically. Customers that pay annually will receive two weeks free (for both price tiers).
In comparison to TSheets, its nearest competition in our roundup, Hubstaff is fairly priced, especially given the added monitoring features that are unavailable in competitive tools. TSheets offers a basic free account, in addition to a $4-per-user-per-month account that charges a $16 base fee a month for teams who have fewer than 100 users, along with a $80 foundation fee per month for teams with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium degree.
If you’re more interested in these hulky PM solutions, then you’ll want to pony up a little more cash. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an unlimited number of consumers (which is a pretty good deal if you need all the excess PM features). Wrike’s lowest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first overview of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed certain feature weaknesses or omissions, including adding a internet timer, fleshing out reporting choices, and adding action levels and monitor tracking. We are going to be testing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do a very good job allowing for deeper change supervision. For example, Hubstaff doesn’t allow advanced monitoring. If you run a trucking business and you are less concerned about how many hours each trucker drove than the distance driven, then there’s no way to handle that in Hubstaff. Users may add notes to a empty text field, but that information won’t be blended into accounts. As a consequence, you can’t use it to learn about who is working, how they are working, and what they are generating (aside from the amount of hours tracked). TSheets not only gives you this choice, it provides you the ability to create six extra customizable innovative tracking fields. You might also put in a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to respond to the questions at the close of every shift or else they won’t have the ability to clock out.
As hardcore as Hubstaff is about monitoring work, the tool does not permit for IP address restrictions, so your workers can say they’re working from the office but they could actually be operating from a cruise boat in the Bahamas (unless they are using the cell program to track time). This is a normal feature that’s available in virtually every other tool we tested. Hubstaff also does not enable admins to need users to snap a photo if they report to work. I suppose it is overkill to generate someone take a selfie before you start recording their display and monitoring their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, especially if you’re tracking tasks done out of a computer, such as retail, building, or entertainment work). The program also doesn’t let users clock in via a phone call, which is an element TSheets and other service providers make readily available for workers who don’t have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. But the platform also offers many of the hallmarks of worker tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and program monitoring, GPS and location monitoring, and activity screenshots.
Once you set your customers and they download the timer app onto their server, the desktop app not only tracks time but will require screenshots randomly or in custom intervals, such as three screenshots each minute. This applies not only to the user’s most important screen but any connected monitors as well. Hubstaff doesn’t log keys however, it will track the activity provided through the mouse and computer keyboard, giving employers a calculation of how active the worker is. This info all winds up around the Hubstaff dashboard in the Task tab. This is where you can then select a user from the drop-down menu to view their screenshots connected with action data.
When it comes to program and URL monitoring, Hubstaff goes beyond simply tracking time to learn what websites and programs an employee opened or visited and how long they had been there. The Reports section may then run custom questions on vectors such as program usage mapped against time and action. Hubstaff incorporates with job and job management tools like Asana and Trello to filter reports from particular projects or tasks to monitor productivity.
One unique employee monitoring feature offered is GPS location monitoring through Hubstaff’s mobile program. While the mobile app can’t take screenshots or catch mobile app and site activity, it allows you to monitor and log location for employees working in the field. While the depth of monitoring surveillance and data features can not step up to a grid application for example Teramind, our Editors’ Choice for employee monitoring, Hubstaff includes a useful selection of attributes for employers that want a bit more oversight. Productivity Software Information
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behaviour while on the clockthen there’s no better program accessible than Hubstaff. You will be able to log screenshots, track keystroke volume, and path movements via GPS tracking.
Unfortunately, if you’re looking for a platform which goes the extra mile to enable customization, atypical information entry, or a more sophisticated reporting arrangement, then Hubstaff won’t be perfect for you. In addition, in case you opt for another system, your employees will thank you for not needing them to download a secondary program for monitoring time–particularly when you consider that every other instrument we reviewed makes this potential within the confines of their web-based UI. Productivity Software Information