Introduction Productivity Software Linux
When choosing a time tracking tool, it’s important to understand the many different kinds of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all include powerful time monitoring features for professional services companies. However, the time tracking features in such tools are available only as part of larger project management (PM) suites. As a result, you’re paying much more money for things such as file storage, in-app discussion, progress reports, and shift administration. On the opposite end of the spectrum, you will discover pure play time monitoring tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Productivity Software Linux
Attributes and Utilization
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar that leaves plenty of room on the side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which gives you an overview of the number of hours your employees have worked that day and the number of hours they’ve worked over the previous seven days. You will also find a list of each member, their latest tasks, and how active they have been over the past week. This is a strong PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are becoming more than sufficient focus and projects that are being neglected.
There are two ways to add time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet feature, you log your hours as you likely did with pen and paper during the analog age of time monitoring. Essentially, you work your shift, you add the time to your own timesheet, and you also sign off on it. This is a fairly standard method of monitoring time. Unfortunately, because Hubstaff does not let you add future time, you can’t use the platform for a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they can force users to require a reason to guarantee they’re actually adding hours they worked. Admins may also set up the system to let users to begin monitoring time if they have not clocked to the machine in a while.
The next, and most frustrating, way of tracking moment in Hubstaff is using the stopwatch feature. In every solution we analyzed, this component is available within the confines of your internet browser–every solution that’s, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that resides within another window. In it, you can select your job, press Start, and your timer will begin counting. When you’re done, your action and your screenshots will be sent to the main hub. The native program is going to take a photo at random periods of up to 3 shots per hour depending on how frequently the admin wants to spy on workers. Screenshots can be partially fuzzy not to capture sensitive information on each grab, but enough of the screen is left unsullied you’ll still get a sense of whether the screen is on work-related or play-related content. This is an annoyingly complex and convoluted means to manually track time, particularly if you’re jumping from task to task throughout the day. Hubstaff must find a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop program. The mobile apps let admins monitor motions via GPS tracking. This gives you an overview of how much motion was performed by your employee by capturing location information at distinct stages.
The Schedules tab lets you assign times and dates for workers to work. You can set a minimum number of hours to work, a lunch break duration, and you can make it a recurring shift. The program’s reporting software is terribly basic: You will get access to weekly, daily, job, and penis view reports in addition to a”habit” report which lets you filter data from the aforementioned reports. When compared to the PM options within this class, Hubstaff’s reporting is downright embarrassing so, if your target is to understand and evolve based on if and how your employees manage time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and funding limitations. Invoices are automatically calculated and made based on the time each worker worked, as well as their related pay rate. You can set up automatic payroll through PayPal, which enables you to automate payments based on time tracked inside the tool. Remember: Consumers don’t have to send time for acceptance, so automatic payments will be made whether employees were right or wrong concerning the amount of hours that they worked. There is no reminder for supervisors to double-check each timesheet before automatic payments go out thus, if you are worried about making bogus payments, then you can place PayPal payments to manual. Productivity Software Linux
Cost And Options
Hubstaff has been built to provide you with Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you need to cover them when the job is done. The Basic $5-per-month plan gives you access to simple time tracking tools, a worker payment program supervisor, 24/7 support, and user settings which can be managed in an employee-by-employee basis. Additionally, this program enables you to keep tabs on whether your employees are operating by letting you record screenshots while they work as well as monitor keyboard and mouse activity during shifts. Of the five tools we’ve analyzed, Hubstaff is the only instrument that offered this amount of insight into how workers are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be wanted (more about this later).
The 9-per-user-per-month Premium plan includes everything you’ll discover in the Basic program, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party applications. The Premium package also comes with a lightweight schedulingtool that provides administrators the capability to assign changes and assign tasks from inside the console. Premium clients may also use the tool to make invoices and create PayPal payments automatically. Customers that pay annually will receive two weeks free (for both price tiers).
Compared to TSheets, its closest competitor in our roundup, Hubstaff is fairly priced, particularly given the added monitoring features that are unavailable in competitive resources. TSheets supplies a basic free account, as well as a $4-per-user-per-month accounts that costs a $16 base fee a month for teams with fewer than 100 users, along with a $80 foundation fee monthly for teams with more than 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium degree.
If you are more interested in these hulky PM solutions, then you will want to pony up a bit more cash. Mavenlink’s cheapest plan that includes time tracking costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an unlimited number of users (which is a fairly good deal if you want all the excess PM features). Wrike’s cheapest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first overview of Hubstaff, the company has released a major update in late 2018 that specifically addressed specific feature weaknesses or omissions, including adding a web timer, fleshing out coverage choices, and adding action levels and monitor tracking. We’ll be testing these features shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do an excellent job allowing for deeper change oversight. For instance, Hubstaff doesn’t allow advanced monitoring. If you run a trucking business and you are less concerned about how many hours a trucker drove than the distance driven, then there is no way to manage that in Hubstaff. Users may add notes to an empty text field, but that data will not be blended into reports. As a consequence, you can’t use it to learn about who is functioning, how they are functioning, and what they are generating (aside from the amount of hours monitored ). TSheets not only provides you this option, it gives you the ability to create six additional customizable advanced tracking fields. You can even put in a question for every clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to reply to the questions at the end of every change or else they won’t have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the application doesn’t allow for IP address restrictions, which means your workers can say they’re working from the workplace but they could actually be working from a cruise boat in the Bahamas (unless they are using the mobile app to track time). This is a normal feature that’s available in almost every other instrument we tested. Hubstaff also doesn’t enable admins to require users to snap a photo if they report to work. I suppose it’s overkill to generate somebody take a selfie right before you start recording their screen and tracking their keystrokes, but TSheets enables you to place this as a necessity (which makes sense, especially if you’re tracking tasks done out of a computer, such as retail, construction, or entertainment work). The program also doesn’t allow users clock via a telephone call, which is a component TSheets along with other service providers make readily available for employees who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how a number of Hubstaff’s more Enormous Brother-like attributes factor into time monitoring. However, the platform also has a lot of the hallmarks of employee monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and program monitoring, GPS and place tracking, and activity screenshots.
Once you set your users and they download the timer app onto their server, the desktop program not only monitors time but will take screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not only to the user’s most important display but any connected monitors as well. Hubstaff doesn’t log keys however, it does track the action provided through the mouse and keyboard, providing companies a calculation of how active the worker is. This data all winds up around the Hubstaff dashboard from the Activity tab. This is where you can then select a user in the drop-down menu to see their screenshots connected with action data.
When it comes to application and URL monitoring, Hubstaff goes beyond simply tracking time to learn what sites and apps a worker visited or opened and how long they had been there. The Reports module may then run custom queries on vectors like program usage mapped against time and action. Hubstaff integrates with project and task management tools like Asana and Trello to filter reports by particular tasks or projects to track productivity.
1 unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile app. While the cellular app can’t take screenshots or catch mobile app and site activity, it allows you to monitor and log place for employees working in the area. While the thickness of tracking surveillance and data features can not measure up to a powerhouse tool such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff has a helpful selection of features for companies that want a little more oversight. Productivity Software Linux
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about tracking employee behavior while on the clockthen there’s no better program accessible than Hubstaff. You will have the ability to log screenshots, monitor keystroke volume, and path movements via GPS tracking.
Regrettably, if you’re trying to find a platform which goes the excess mile to enable customization, atypical data entry, or a more advanced reporting structure, then Hubstaff will not be perfect for you. Additionally, should you choose a different system, your employees will thank you for not needing them to obtain a secondary program for tracking time–especially once you consider that every other instrument we examined makes this potential within the confines of their online UI. Productivity Software Linux