Intro Productivity Software Market Size
When picking a time tracking tool, it’s important to understand the many different kinds of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all feature robust time tracking features for professional services companies. On the other hand, the time tracking features in these tools are available only as part of bigger project management (PM) suites. Because of this, you’re paying a lot more cash for things like file storage, in-app discussion, progress reports, and change administration. On the opposite end of the spectrum, you’ll find pure play time tracking tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Productivity Software Market Size
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar which leaves plenty of room around the right-hand side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which gives you an summary of how many hours your employees have worked this day and how many hours they’ve worked over the past seven days. You’ll also find a list of each member, their latest jobs, and how active they have been over the last week. This is a strong PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it immediately calls to focus projects that are getting more than sufficient attention and projects that are being neglected.
There are two methods to put in time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet attribute, you log your hours since you likely did with pencil and paper during the analog era of time monitoring. Essentially, you work your shift, you add time to your own timesheet, and you also sign off on it. This is a fairly standard procedure of tracking time. Unfortunately, because Hubstaff does not let you add future time, you can’t use the platform for a shift planner. Administrators can let users manually edit previously submitted timesheets, and they’re able to induce users to need a reason to guarantee they’re actually adding hours that they worked. Admins can also set the system up to remind users to start tracking time if they have not clocked into the system in a little while.
The next, and most bothersome, way of tracking time in Hubstaff is by using the stopwatch feature. In every solution we tested, this component is available within the confines of your web browser–every solution that’s, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that lives within a separate window. In it, you can choose your project, press Start, and your timer will start counting. When you’re done, your action and your screenshots will be transmitted to the main hub. The native app will take a picture at random periods of up to three shots per hour based on how frequently the admin wants to spy on employees. Screenshots can be partially blurred not to record sensitive information on each grab, but enough of this screen is left unsullied that you’ll still get a sense of whether the display is really on work-related or play-related content. This can be an annoyingly complicated and convoluted means to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must find a way to bring the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop program. The mobile apps let admins monitor movements via GPS monitoring. This provides you an summary of just how much motion was performed by your employee by capturing location information at different stages.
The Schedules tab enables you to assign times and dates for workers to work. You can set a minimum number of hours to operate, a lunch break duration, and you can allow it to be a recurring change. The program’s reporting software is horribly basic: You’ll receive access to weekly, daily, project, and member view reports as well as a”custom” report which lets you filter information from the above reports. In comparison to the PM options within this course, Hubstaff’s coverage is utterly embarrassing consequently, if your goal is to understand and evolve based on if and how your employees handle time, you would be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve attained weekly staffing and budget limits. Invoices are automatically calculated and made depending on the time each worker worked, in addition to his or her associated pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time tracked inside the tool. Keep in mind: Consumers don’t need to send time through for approval, therefore automatic payments will be made whether employees were right or wrong concerning the number of hours they worked. There’s no reminder for managers to double-check every timesheet before automatic payments move out so, if you are concerned about making bogus payments, then it is possible to set PayPal payments to guide. Productivity Software Market Size
Cost And Alternatives
Hubstaff has been constructed to provide you with Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you really need to pay them when the work is done. The Fundamental $5-per-month plan gives you access to easy time tracking tools, an employee payment schedule supervisor, 24/7 support, and user preferences which can be handled in an employee-by-employee basis. Moreover, this program lets you keep tabs on whether your employees are operating by letting you document screenshots while they work in addition to monitor keyboard and mouse activity during shifts. Of the five tools we’ve tested, Hubstaff is the only instrument that provided this amount of insight into how workers are progressing. Although screen and keyboard monitoring are helpful (albeit over-reaching) features for a shift monitor, Hubstaff’s implementation leaves much to be desired (more on this later).
The 9-per-user-per-month Premium program includes all you’ll discover in the Basic plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party software. The Premium bundle also has a lightweight schedulingtool that provides administrators the power to assign changes and assign tasks from inside the console. Premium clients may also use the tool to make invoices and create PayPal payments automatically. Clients that pay yearly will receive two weeks free (for both cost tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is fairly priced, especially given the added tracking features that are unavailable in competitive tools. TSheets offers a basic free account, in addition to a $4-per-user-per-month accounts that charges a $16 base fee per month for groups with fewer than 100 users, and an $80 base fee monthly for teams with over a hundred users. The base fee, which Hubstaff does not charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in those hulky PM solutions, then you’ll want to pony up a bit more money. Mavenlink’s cheapest plan that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an infinite number of users (that is a pretty good deal if you need all of the extra PM attributes ). Wrike’s lowest time tracking plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original review of Hubstaff, the company has released a significant upgrade in late 2018 that specifically addressed specific feature weaknesses or omissions, including adding a web timer, fleshing out reporting options, and adding activity levels and screen monitoring. We are going to be analyzing these features shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff does not do a very good job allowing for deeper change oversight. For instance, Hubstaff does not allow advanced monitoring. If you operate a trucking business and you’re less concerned about how many hours a trucker drove than the distance driven, then there is no way to handle that in Hubstaff. Users may add notes to a empty text field, but that information will not be mixed into accounts. As a consequence, you can’t use it to learn about who’s working, how they’re working, and what they are producing (aside from the number of hours tracked). TSheets not only provides you this option, it provides you the ability to make six extra customizable innovative monitoring fields. You might also put in a query for every clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to respond to the questions at the close of each change or they will not be able to clock out.
As hardcore as Hubstaff is about monitoring work, the tool doesn’t permit for IP address restrictions, so your workers can say they’re working from the office but they can actually be operating from a cruise ship in the Bahamas (unless they are using the mobile program to monitor time). This is a standard feature that’s available in almost every other instrument we analyzed. Hubstaff also does not enable admins to require users to snap a photograph when they report to work. I suppose it’s overkill to generate somebody take a selfie right before you start recording their screen and monitoring their keystrokes, but TSheets enables you to set this as a necessity (which makes sense, particularly if you’re monitoring tasks done outside of a computer, such as retail, construction, or entertainment work). The software also doesn’t allow users clock in via a telephone call, which can be a component TSheets and other service providers make readily available for workers who do not have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time monitoring. But the platform also offers a lot of the hallmarks of worker monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and application monitoring, GPS and place monitoring, and activity screenshots.
Once you set your customers and they download the timer app onto their server, the desktop app not only monitors time but will take screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not just to the user’s most important display but any connected monitors too. Hubstaff does not log keys however, it does track the action provided through the mouse and keyboard, providing companies a calculation of just how busy the employee is. This info all winds up on the Hubstaff dashboard from the Task tab. This is where you can then select a user in the drop-down menu to see their screenshots correlated with action data.
If it comes to application and URL monitoring, Hubstaff goes beyond simply tracking time to see what websites and programs an employee opened or visited and how long they were there. The Reports section may subsequently run custom questions on vectors like program usage mapped against time and action. Hubstaff integrates with job and task management tools such as Asana and Trello to filter reports from specific tasks or projects to track productivity.
One unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile program. While the cellular app can not take screenshots or catch mobile app and website activity, it allows you to monitor and log place for employees working in the area. While the thickness of tracking data and surveillance features can’t measure up to a grid application such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff has a helpful choice of features for companies that want a little more oversight. Productivity Software Market Size
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behaviour while on the clock, then there’s no better software available than Hubstaff. You will have the ability to log screenshots, track keystroke volume, and path movements via GPS tracking.
Regrettably, if you’re looking for a platform that goes the excess mile to allow customization, irregular data entry, or a more advanced reporting structure, then Hubstaff won’t be right for you. Additionally, should you choose another program, your employees will thank you for not requiring them to obtain a secondary program for tracking time–especially once you consider that every other instrument we examined makes this possible within the confines of their web-based UI. Productivity Software Market Size